CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
December 18, 2002
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 
The City of Columbia City Council met for a Work Session on Wednesday, December 18, 2002, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina. Mayor Robert D. Coble called the meeting to order at 9:15 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, Acting City Clerk.

Upon motion by Ms. Isaac, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session for the Discussion of negotiations incident to the settlement of a legal claim along with Mr. Al Nichols, City Labor Attorney.

EXECUTIVE SESSION DISCUSSION

Negotiations incident to settlement of legal claim
   –  Mr. Al Nichols, City Labor Attorney
This item was discussed in Executive Session, no action was taken.

· Mayor Coble adjourned the Executive Session at 9:55 a.m. to convene the Regular 10:00 a.m. Council Meeting.

· Mayor Coble reconvened the Work Session at 12:12 p.m.

CITY COUNCIL DISCUSSION / ACTION

A. Landscape Proposal for Gervais Street (Millwood to Trenholm)
 -  Mr. Mark Cotterill and Ms. Debbie Price – Rescheduled for January 8, 2003
 This item was rescheduled for January 8, 2003.

B. Policy Governance

Mayor Coble stated that all of us should find ways to improve the way we do business; however the consultants recommended that we adopt by Resolution a document that Council would modify.  He stated that this is a change in government because it alters the relationship between partners and authority.  He commented that he did not agree with the policies relationship between Council members and the media.

Ms. Sinclair told Council that they needed to begin discussing the document in a work session.  She stated that the purpose of the document is to improve the working ability of Council members and staff to make our government more efficient.  Ms. Sinclair also said that she would not support anything that limits the supervision of the City Manager or muzzles the members of Council.

Mr. Davis stated that he is not working on something to reflect a change in government, but a change in the procedures.

Mr. Cromartie suggested that a PowerPoint presentation be prepared for the next meeting to so that everyone can see it is not a threat.

Mr. Osborne stated that he is concerned about the amount of time Council will spend discussing this policy.  He urged Council to discuss the section regarding policy and performance standards for the judges appointed by Council.

Ms. Isaac agreed with Mr. Osborne regarding the discussion of judges.  She stated that if a Council member wants to discuss items with the media, it’s their prerogative.  Ms. Isaac explained that Council should do this to get away from micro managing and begin focusing on being more responsive to the citizens.

Mr. Papadea stated that he is prepared to discuss this now, but Council needs to be more efficient.

C. FY 2004 Federal Appropriations Requests

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve the City Manager’s recommendations to resubmit the priority FY 2003 requests and to submit the following new federal appropriations requests:

· Three Rivers Greenway Bicycle & Pedestrian Pathways - $1.5 million
· Owens Field Road Improvements - $5 million
· Gang Interdiction/Methamphetamine Enforcement Initiative - $800,000
· RTA Central Transit Facility - $10 million
· Farrow Road - $5 million
· Light Rail Feasibility study as discussed with Representative Clyburn’s staff

Immediately following Regular City Council Meeting

CITY COUNCIL DISCUSSION / ACTION
 
D. Review:  Ordinance No.: 2002-057 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 24, Vehicles for Hire, Article IV, Wrecker and Towing Services, Sec. 205 through Sec. 215

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to schedule a Public Hearing on January 15, 2003 at 6:00 p.m. to discuss Ordinance No.: 2002-057 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 24, Vehicles for Hire, Article IV, Wrecker and Towing Services, Sec. 205 through Sec. 215.
 
E. Analysis of City / County Obligations (Hopkins Area Water Service) – Mr. Steve Gantt
 
Mr. Steve Gantt, ACM, provided Council with an analysis of shared revenue and expenditures between the City and Richland County.  Mr. Gantt stated that based on the analysis Richland County owes the City of Columbia significantly more money, mostly due to the Animal Shelter charges.

Mr. David Johnson, Director of Engineering, informed Council that Richland County sent a letter asking that the City proceed with the design phase of the Hopkins Area Water Service project.  He recommended that if Richland County has the funds available, they should hire a consultant to do the engineering and the City serve in the capacity of reviewing and administrating the contract.
This item was held over, no action was taken.

F. Lexington County North Lake Service Center Request for Assistance
– Mr. David Johnson

A motion by Mr. Papadea to approve the request for assistance from Lexington County North Lake Service Center, failed for the lack of a second.

There was a consensus of Council to authorize staff to meet with the Director of Utilities for Lexington County to come up with a resolution for the City of Columbia to assist with the extension of water service to the North Lake Service Center.

G. South Carolina Army National Guard Water Service to McCrady Training Center
- Mr. Steve Gantt

Mr. David Johnson, Director of Engineering, informed Council that the SC Army National Guard would like to get out of the water business; therefore, they are requesting assistance from the City of Columbia to extend a 12” water line about 55,000 feet from Horrell Hill to their training center on Leesburg Road.  Mr. Johnson explained that the construction cost is $2.1 million and the National Guard has approximately $1.3 million in federal funding to contribute to the project and they are asking the City of Columbia to provide the remaining $80