CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
December 17, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, December 17, 2003 in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:10 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair and The Honorable Sam Davis.  Absent were The Honorable Hamilton Osborne, Jr. and The Honorable Tameika I. Devine.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.
 
PRESENTATION

2. **Columbia Museum of Art – Mr. Carrol Heyward, Chairman

Mr. Carrol Heyward, Columbia Museum of Art Board of Directors Chairman, introduced Ms. Karen Brosius as the new Executive Director of the Columbia Museum of Art.

Ms. Karen Brosius, Executive Director, thanked the members of Council for their continued support of the Columbia Museum of Art.  She told the members of Council that the Arts can assist in building a vibrant community.  Ms. Brosius stated that she would undergo a strategic review of programs, people and resources to be sure that all of our collective energy is focused on the most important priorities for the institution and the community at large.

REVIEW COUNCIL AGENDA

**There was a consensus of Council to hold Item B2. on the Work Session agenda and Item 28. on the regular meeting agenda.

CITY COUNCIL DISCUSSION / ACTION

A. District III Evening Meeting

There was a consensus of Council to hold the District III Evening Meeting on Wednesday, January 21, 2004 at 6:00 p.m. at the Richland One Adult & Community Education Center.

B. Communication Towers Public Hearing

There was a consensus of Council to authorize Mr. Charles P. Austin, Sr., City Manager and Mr. Marc Mylott, Zoning Administrator to determine the appropriate date and time to conduct a Communication Towers Public Hearing.  Notices are to be sent to all neighborhood leaders and business organization leaders.

B1. **Community Promotions Funding Recommendations – Ms. Libby Gober, Ombudsman
 
Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve the Community Promotions Advisory Committee’s recommendation to fund the Columbia African American Writers Alliance in the amount of $3,000.00.  Ms. Gober explained why no other organizations were funded at this time.

B2. **Wi Fi Internet Hot Spot – Mr. Fred Delk, Columbia Development Corporation Executive Director
   This item was held over, no action was taken.

TRAFFIC ISSUE

C. Waverly Street Parking

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve staff’s recommendation to prohibit parking on the east side of Waverly Street at all times to allow emergency vehicles adequate access.  Mr. Davis was not present for this vote.

  C1.  **Devine Street Parking

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to change all parking spaces along the 2700, 2800 and 2900 blocks of Devine Street between Woodrow Street and Sims Avenue to two hour timed parking spaces as recommended by the Parking Consultants.  Mr. Davis was not present for the vote.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 9:39 a.m. for the discussion of Item E. as presented.

EXECUTIVE SESSION DISCUSSION

E.  Receipt of legal advice, which relates to a matter covered by attorney – client privilege

- Municipal Election Commission
 This item was discussed in Executive Session no action was taken.

- **Pearson Case
   This item was discussed in Executive Session no action was taken.

· Mayor Coble adjourned the Executive Session at 10:00 a.m. to convene the regular meeting.

· Mayor Coble adjourned the regular meeting at 10:35 a.m. to reconvene the Work Session.

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to go into Executive Session at 10:35 a.m. for the discussion of Item D. as presented.

EXECUTIVE SESSION DISCUSSION

D. Discussion of negotiations incident to proposed contractual arrangements

- City / County Joint Planning Co-Location Official Proposal
 This item was held over, no action was taken.

- Stevens & Wilkinson – Mr. Steve Gantt, ACM
This item was discussed in Executive Session no action was taken.  Mr. Papadea abstained from discussions due to a potential conflict of interest.

· Mayor Coble adjourned the Executive Session at 11:10 a.m. to reconvene the Work Session.

- **Trelys – Mr. Jim Gambrell, Director of Economic Development

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to authorize Mr. Charles P. Austin, Sr., City Manager to enter into an agreement with Trelys as amended to exclude paragraph 5 relating to reimbursable expenses.  The members of City Council stressed the importance of developing measurement criteria with Trelys.

· Mayor Coble adjourned the Work Session at 11:12 a.m. to reconvene the Executive Session.

· Mayor Coble adjourned the Executive Session at 11:20 a.m. to reconvene the Work Session.

- Columbia Inferno – Mr. Steve Gantt, ACM

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve a License Agreement between the City of Columbia and the University of South Carolina; a Cancellation and Release Agreement between the University of South Carolina and the Columbia Inferno; and a Sublicense Agreement between the City of Columbia and the Columbia Inferno.

· Mayor Coble adjourned the Work Session at 11:21 a.m. to reconvene the Executive Session.

- **Partners for Livable Communities
This item was discussed in Executive Session no action was taken.

Mayor Coble adjourned the meeting at 12:30 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk