CITY OF COLUMBIA
CITY COUNCIL REGULAR MEETING MINUTES
December 17, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met in regular session on Wednesday, December 17, 2003 in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 10:00 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Anne M. Sinclair, The Honorable Jim D. N. Papadea and The Honorable Sam Davis.  Absent were The Honorable Hamilton Osborne, Jr. and The Honorable Tameika I. Devine.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

APPROVAL OF MINUTES

1.  Minutes of December 3, 2003

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve the Minutes of December 3, 2003 as amended to reflect an accurate vote of five (5) to two (2) for the second reading approval of Item 15. on the December 3, 2003 Regular Meeting Agenda.

ORDINANCE – FIRST READING

1a. **Ordinance No.: 2003-101 – Annexing 5.0 acres and 2.22 acres, Farrow Road, Richland County TMS# 14300-02-06 and 14300-02-03 (Item 24. – Regular Meeting Agenda)

Representative Joe Brown thanked the members of Council for their assistance over the years.  He indicated that the property being offered for annexation is a small strip of land between Interstate 20 and Cindy Drive.  Representative Brown informed the members of Council that a church is currently located on this property and would like to receive City services.

Upon motion by Mr. Papadea, seconded by Mr. Davis, Council voted unanimously to approve on first reading Ordinance No.: 2003-101 – Annexing 5.0 acres and 2.22 acres, Farrow Road, Richland County TMS# 14300-02-06 and 14300-02-03.

PRESENTATION

2.  Columbia Museum of Art – Mr. Carrol Heyward, Chairman
  This item was discussed during the Work Session.

3.  USTA Tennis Southern Sectional Championships – Mr. Jim Wescott, Event Coordinator

Mr. Jim Wescott, Event Coordinator, thanked the members of Council for supporting the USTA Tennis Southern Sectional Championships.  He stated that this is the world’s largest tennis tournament since tennis was eliminated from the World Games.  Mr. Wescott stated that the 2003 Championships had a $13.2 million economic impact on the City of Columbia.  He explained how the courts at the Columbia Tennis Center are deteriorating and asked the members of Council to consider renovating the Columbia Tennis Center prior to developing the new Southeast Tennis Facility.  Mr. Wescott said that due to the condition of the courts at the Columbia Tennis Center, USTA may consider other cities to host the 2004 tournaments.  He invited the members of Council to attend the 2004 USTA Opening Ceremonies on July 16, 2004 at the Lexington Tennis Complex.

There was a consensus of Council to direct staff to review the feasibility of this request and to prepare recommendations for Council to review.
4.  2003 Resident Impact Award – Mr. Steve Gantt, Assistant City Manager

Mr. Steven Gantt, Assistant City Manager, presented the members of Council with the 2003 Resident Impact Award that was presented to the City of Columbia by the Columbia Housing Authority during their Annual Christmas Reception on Thursday, December 11, 2003.

CONSENT AGENDA

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion the Consent Agenda Items 5. through 14. as presented.

STREET CLOSING

5.  Council is asked to approve a request from the Columbia Action Council to close the following blocks on Wednesday, December 31, 2003 for the WOW ’04 New Years Eve Celebration. - Approved

1400 and 1500 blocks of Senate Street   12:00 p.m. – 12:00 a.m.
1000 and 1100 blocks of Bull Street   3:00 p.m. – 12:00 a.m.
1000 and 1100 blocks of Marion Street  3:00 p.m. – 12:00 a.m.

 CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

6. Council is asked to approve the Purchase of a Brush Chipper, as requested by the Forestry & Beautification Division.  Award to Vermeer Carolinas, Inc., using the S.C. State Contract, in the amount of $19,203.45.  This vendor is located in Charlotte, N.C. - Approved
 
7. Council is asked to approve the Renewal of the Excess Worker’s Compensation Liability Insurance Policy from January 1, 2004 through January 1, 2005, as requested  by the Legal Department.  Award to Safety National, the lowest bidder, in the amount of $60,103.00. - Approved

8. Council is asked for approval to Upgrade the Engineering Software, as requested by the Engineering Department.  Award to Haestad Methods, Inc. in the amount of $17,083.50.  This vendor is located in Waterbury, CT. - Approved

9. Council is asked to approve the Purchase of a Fire Safety House, as requested by the Fire Department.  Award to Surrey Fire Safety, Inc. in the amount of $20,000.00.  This vendor is located in Napolean, Ohio. - Approved

10. Council is asked for approval to Purchase Furnishings and Installing Traffic Signal Loops for Fiscal Year 2003/2004, as requested by Traffic Engineering.  Award to Walker Brothers, the low bidder, in the amount of $36,933.75.  This vendor is located in Lexington, SC. - Approved

11. Council is asked for approval to have the 2004 City of Columbia Calendars and Annual Reports printed, as requested by Public Relations.  Award to Professionals Printers Inc., the low bidder, in the amount of $17,290.00.  This vendor is located in West Columbia, SC. - Approved

12. Council is asked to approve a Space Utilization Plan for Washington Square and the Naval Reserve Building, as requested by Development Services.  Award to Chinn Planning Inc. in the amount of $20,000.00.  This firm is located in Columbia, SC. - Approved

ORDINANCES – SECOND READING

13. Ordinance No.: 2003-095 – Granting encroachment to Palmetto Baptist Medical Center for installation and maintenance of a brass plaque and base in the 1500 block of Marion Street – Approved on second reading

14. Ordinance No.: 2003-097 – Granting encroachment to Midland Terrace Neighborhood Association for installation and maintenance of a brick retaining wall at Covenant Point – Approved on second reading

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

15. Council is asked to approve the Purchase of Two (2) Mini Excavators, as requested by the Water Distribution and the Street Division.  Award to Van Lott, Inc., the lowest bidder meeting specifications, in the amount of $76,725.00.  This vendor is located in West Columbia, S.C.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve the Purchase of Two (2) Mini Excavators, as requested by the Water Distribution and the Street Division.  Award to Van Lott, Inc., the lowest bidder meeting specifications, in the amount of $76,725.00.  This vendor is located in West Columbia, S.C.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion Items 16. through 21.

16. Council is asked to approve the Purchase of a Truck Chassis with a Clamshell Body, as requested by the Solid Waste Division.  Award to Columbia Freightliner, the lowest bidder meeting specifications, in the amount of $108,062.00.  This vendor is located in Columbia, S.C.  - Approved

17. Council is asked to approve Project #W970-2/3; Caroline Road and Project #W971-2/3; Linwood Road, as requested by the Engineering Department.  Award Project #W970-2/3; Caroline Road to Holzheimer Construction of Gilbert, S.C., in the amount of $58,706.97.  Award Project #W971-2/3; Linwood Road to Ideal Construction of White Rock, S.C., in the amount of $48,270.00. - Approved

18. Council is asked to approve the Purchase of a Front Loader Garbage Truck, as requested by the Solid Waste Division.  Award to Amick Equipment, the low bidder in the amount of $150,134.50.  This firm vendor is located in Lexington, SC. - Approved

19. Council is asked to approve the Renovation of 1503 – 1511 Taylor Street Buildings, as requested by the Support Services Division.  Award to Boykin Contracting Company, the lowest bidder meeting specifications in the amount of $118,000.00.  This is a local MBE firm. - Approved

20. Council is asked to approve Project #SS879-2/3 Avondale Drive and Project #SS678-6/7 Palmetto Avenue; Construction installation of sanitary sewer, as requested by Engineering.  Award to G. H. Smith Construction, the low bidder in the amount of $102,432.00.  This firm is located in Columbia, SC. - Approved
21. Council is asked to approve an Addendum to the Software License and Support Agreement for additional Professional Service hours to provide Project Management, as requested by Information Technology.  Award to Sungard Bi-Tech in an amount not to exceed $102,400.00. - Approved

22. Council is asked to approve the Three Rivers Greenway Columbia Canal Embankment Project, as requested by Parks and Recreation.  Award to Cherokee Inc., the low bidder in the amount of $1,576,357.70.  This firm is located in Columbia, SC. - Approved

Upon motion by Mayor Coble, seconded by Mr. Davis, Council voted unanimously to approve the Three Rivers Greenway Columbia Canal Embankment Project, as requested by Parks and Recreation.  Award to Cherokee Inc., the low bidder in the amount of $1,576,357.70.  This firm is located in Columbia, SC.

ORDINANCES – FIRST READING

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to give second reading approval on a single motion to Items 23., 25. and 26.

23. Ordinance No.: 2003-099 – Authorizing acceptance of the 900 and 1000 blocks of Princeton Street from the South Carolina Department of Transportation; conveyance of the right of way of the 900 block of Princeton Street to Richland County School District One and acceptance of maintenance of the 1000 block of Princeton Street. – Approved on first reading

24. Ordinance No.: 2003-101 – Annexing 5.0 acres and 2.22 acres, Farrow Road, Richland County TMS# 14300-02-06 and 14300-02-03 – Approved on first reading (see Item 1a.)

25. Ordinance No.: 2003-102 – Annexing 407 Lost Creek Road, Richland County TMS# 05115-01-09. – Approved on first reading

26. Ordinance No.: 2003-103 – Annexing 400 Harbison Boulevard, Richland County TMS# 04908-01-09. – Approved on first reading

APPOINTMENTS

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion Item 27. and Item 29.

27. Columbia Museum of Art

Council approved the appointment of Mr. Peter Bristow to the Columbia Museum of Art for a five (5) year term expiring on January 1, 2009.

28. Riverbanks Park Commission
 This item was held over, no action was taken.

29. South Columbia Development Corporation

Council approved the appointment of Mr. Eldon Wedlock to the South Columbia Development Corporation for a three (3) year term expiring on July 1, 2007.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL

Mr. Jack Burg, 601 Devine Street, appeared before the members of Council to discuss the expansion of the City Garage.  He requested permission to pursue 1.75 acres at 436 Superior Street for the City Garage.  He stated that this proposal has been discussed with the Columbia Police Department.

Councilwoman Sinclair requested that the Columbia Police Department submit a letter of support and that Mr. Burg submit an artist rendering along with a narrative of the plans.  She stressed the importance of the Columbia Police Department and the community being supportive of this proposal.

There was a consensus of Council to direct Mr. Charles P. Austin, Sr., City Manager to review the proposal and provide recommendations to the members of Council.

Ms. Jeanne Lirola, Vista Guild Vice President, thanked the members of Council for their support of Vista Lights.  She presented the members of Council with a token of appreciation and new maps on behalf of the Vista Guild.

Mr. Bill Manley, Eau Claire Community, informed the members of Council that the stripes were repainted on Abingdon Road as he requested several months ago.  He asked the members of Council to consider an alternate location for the Regional Transit Authority, because a large group is in opposition to the current selection.

Mr. Temple Ligon, Star Reporter, stated that the State House grounds are filling up with monuments and loosing respect. He invited the members of Council to attend a presentation on Friday, December 19, 2003 at 5:00 p.m. at Senate Plaza Suite 204.  He said that the purpose of this presentation is to explore possibilities for Senate Street.

· Mayor Coble adjourned the regular meeting at 10:35 a.m. to reconvene the Work Session.

Respectfully submitted by:
Erika D. Moore
City Clerk