CITY OF COLUMBIA
CITY COUNCIL WORK SESSION/COUNCIL RETREAT MINUTES
November 22-23, 2002
8:00 AM – EMBASSY SUITES HOTEL, SALON “G”
200 STONERIDGE DRIVE, COLUMBIA, SOUTH CAROLINA

The City of Columbia City Council met for a Work Retreat on Friday, November 22, and Saturday, November 23, 2002, in the Embassy Suites Hotel, Salon “G” 200 Stoneridge Drive, Columbia, South Carolina.

Mayor Robert D. Coble called the meeting to order at 8:25 a.m. Friday, November 22, 2002.

Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, Acting City Clerk.
EXECUTIVE SESSION DISCUSSION

1. Discussion of negotiations to proposed contractual arrangements
- Convention Center Hotel Project Analysis - Mr. Jim Gambrell

Councilman E.W. Cromartie, Councilwoman Tameika Isaac, City Manager Leona Plaugh and Economic Development Director Jim Gambrell briefed the Mayor and Council on their findings as they traveled to Charlotte, North Carolina; Oklahoma City, Oklahoma; Kansas City, Kansas and Overland Park, Kansas visiting different Hotels and speaking with the Managers and staff.

· Mr. Papadea joined the meeting at 9:20 a.m.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, amended by Mr. Osborne, Council voted unanimously to set December 11, 2002 as the deadline for voting on the Convention Center Hotel Developer and directed staff to consult with the Developers and ask them to submit requested information in a timely manner for analysis.

CITY COUNCIL DISCUSSION / ACTION

Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted unanimously to appropriate $250,000.00 a year from the Water and Sewer Fund to hire five (5) additional staff members to check and maintain fire hydrants and to hire a full time staff person to oversee all annexations into the city of Columbia.

Ms. Sinclair asked for an evaluation and analysis every six (6) months of the 311 calls and actions taken.

2. FINANCIAL OVERVIEW

City Manager Plaugh reviewed Items A. through I. with Mayor  Coble and members of Council.

A. Current Financial Debt Analysis

B. General Fund Revenue and Expenditures

C. Street Resurfacing

D. General Capital Projects

E. Planned & Proposed Capital Projects

F. General Fund Balances

3. FUNDING PRIORITIES
 
Ms. Plaugh informed Council that do to city staff’s diligence of monitoring the spending of their budgets the city has approximately $7 Million Dollars to carry forward for CIP projects and unforeseen expenditures.

1st Assistant City Manager and Director of Public Safety Charles P. Austin, Sr. voiced concerns about budget adjustments to hire more Community Police Officers and funding in the amount of $700,000.00 to update the radio systems for the Police and Fire Departments to become compatible with the State and other neighboring cities and counties for emergency communications.

· Mayor Coble left the meeting at 10:40 a.m.

· Mayor Pro-Tem E. W. Cromartie now presiding.

Mr. Cromartie called for a brief break at 11:28 a.m.

· Mayor Coble rejoined the meeting at 11:45 a.m. and now presiding as the meeting reconvened.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve $971,000.00 out of the $7 Million Dollar carry forward funds to update the radio systems for the Police and Fire Departments in order to become compatible with the State and other neighboring cities and counties for emergency communications.

Council asked staff to reprioritize the project and meet with Richland County Administrator Cary McSwain to inform him of the city’s decision on the radio systems.

· Mr. Davis left the meeting at 12:35 p.m.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted five (5) to one (1) to authorize the City Manager to cut the budget for the Drew Park Wellness Center project to $6.5 Million Dollars and borrow  $1.5 Million Dollars from a lending institution, i.e. bank.  Voting aye were Mr. Cromartie, Mr. Papadea, Ms. Sinclair, Ms. Isaac and Mayor Coble.  Voting nay was Mr. Osborne.

· Mr. Cromartie left the meeting at 1:00 p.m.

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted four (4) to one (1) to allow the Inferno Hockey Organization to hang a banner across the Street at the Coliseum.  Voting aye were Mr. Papadea, Ms. Sinclair, Ms. Isaac and Mayor Coble.  Voting nay was Mr. Osborne.

· Mr. Davis rejoined the meeting at 1:30 p.m.

4. POLICY GOVERNANCE WORK SESSION
- Mrs. Kandy Rose and Mr. Mike Conduff, Consultants

Ms. Plaugh introduced consultants Mrs. Kandy Rose and Mr. Mike Conduff.

Mrs. Rose and Mr. Conduff  briefed Council on their findings, studies and experiences with local governments and discussed Council Effectiveness – “A Better Way to Govern.”

· Mr. Cromartie rejoined the meeting at 2:30 p.m.

Mayor Coble called for the adjournment of the Friday session at 5:00 p.m.

Mayor Robert D. Coble called the meeting to order at 8:15 a.m. Saturday, November 23, 2002.

Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, Acting City Clerk.

Consultants Mrs. Kandy Rose and Mr. Mike Conduff continued their program on Council Effectiveness – “A Better Way to Govern.”

Mrs. Rose and Mr. Conduff discussed with Council major aspects of local governing and the Council Manager form of government.

Mrs. Rose and Mr. Conduff asked the Mayor and members of Council for their input and comments regarding their roles and responsibilities as a governing body and as individual representatives of the citizens and council districts.

Council asked staff to provide them a complete list of Boards and Commissions for their review.

Council asked staff to provide them with a list of the current telephone numbers of the city’s departments.

Mrs. Rose recommended using a timer for public speakers and limit them to five (5) minutes and to follow Roberts Rules of Order.

Mrs. Rose and Mr. Conduff concluded this segment of the training and review.

The consensus of Council was to schedule another meeting with Consultants Rose and Conduff
on Friday, January 17, 2003 from 8:00 a.m. until 5:00 p.m.

CITY COUNCIL DISCUSSION / ACTION

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve Rabbi Goodfriend performing a service at the 5 Points Fountain and any Street Closings that may be necessary.

Upon motion by Ms. Isaac, seconded by Mr. Cromartie, Council voted unanimously to go into Executive Session to discuss a Personnel Matter.

EXECUTIVE SESSION DISCUSSION

Discussion of a Personnel Matter – Municipal Court.
This item was discussed in Executive Session, no action was taken.

Mayor Coble called the meeting to a close at 2:35 p.m.

Respectfully submitted by:
Pamela J. Ferst, CPS
Acting City Clerk