CITY COUNCIL MEETING MINUTES
WEDNESDAY, NOVEMBER 17, 2004
10:00 A.M. – 1737 MAIN STREET
CITY COUNCIL CHAMBERS

The City of Columbia City Council met for a Regular Meeting on Wednesday, November 17, 2004, in the City Council Chambers at 1737 Main Street, Columbia, South Carolina. The Honorable Mayor Robert D. Coble called the meeting to order at 10:00 a.m. The following Council members were present: The Honorable E. W. Cromartie, II, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

APPROVAL OF MINUTES

1. Minutes of November 3 and 10, 2004

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion the Minutes of November 3 and 10, 2004 as presented.

PRESENTATIONS

2.  November 2004 Employee of the Month (Mr. Robert C. Joyner, Fire Equipment Operator) - Assistant Chief Rusty Smith, Columbia Fire Department

Assistant Fire Chief Rusty Smith introduced Mr. Robert C. Joyner, Fire Equipment Operator as the November 2004 Employee of the Month. Robert Joyner is currently assigned to the City of Columbia Fire Department Rescue 3 and Battalion 3 on the third shift.  He described Mr. Joyner as a shining example of an outstanding employee that’s committed to the mission of the fire service.  Mr. Joyner dedicates his time to the Muscular Dystrophy Association and many other committees and he volunteers in his hometown as a Kershaw County.

Mayor Coble presented Mr. Robert C. Joyner with a plaque recognizing him as the City of Columbia November 2004 Employee of the Month.

Mr. Charles P. Austin, Sr., City Manager, presented Mr. Robert C. Joyner with a token of appreciation for being recognized as the City of Columbia November 2004 Employee of the Month.

  2a. **Certificate of Achievement for Excellence in Financial Reporting – Ms. Cathy Alexander, Finance Director

Ms. Cathy Alexander, Finance Director presented the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Office Association United States and Canada for its comprehensive annual financial report for June 30, 2003.  This achievement is the highest form of recognition in the area of governmental accounting and financial reporting and its attainment represents a significant accomplishment by a government and its management.  Ms. Alexander presented the Certificate of Achievement to Ms. Tawana Shine as the Accounting Administrator and the Accounting staff that works very hard all year.

Mr. Charles P. Austin, Sr., City Manager, expressed his sincere gratitude to Ms. Cathy Alexander, Finance Director and her staff for the outstanding job they do and the numerable sacrifices they make.  He said that the accounting staff is constantly under scrutiny, particularly as it relates to the financial health and stability of the city.  He noted that they work long hours to assure that their information is timely and accurate.

3.  Outstanding Public Private Partnership Award from the Community Builders, the South Carolina Downtown Development Association – Mr. Fred Delk, Columbia Development Corporation Executive Director

Mr. Ned Pendarvis, Columbia Development Corporation Chairman, presented the Outstanding Public Private Partnership Award to the members of City Council on behalf of the Community Builders and the SC Downtown Development Association for the development of the Publix Supermarket in the Vista.  This award was presented to the City of Columbia, the Columbia Development Corporation and Holmes Smith Development.  He said that since they announced the development of Publix, there has been $50 million worth of residential development in the Vista.

Mr. Bill Smith, Smith Holmes Development, said that his firm appreciates City Council’s leadership and vision in making this development happen.

Mr. Fred Delk, Columbia Development Corporation Executive Director, invited the members of Council to the upcoming Vista Lights Event on Thursday, November 18, 2004 at 7:00 p.m.

4.  Greening the Arts Festival 2005 – Ms. Shirley Fields-Martin, Greening the Arts Festival Executive Director

Ms. Shirley Fields-Martin, Greening the Arts Festival Executive Director, presented the 2005 Greening the Arts Festival to the members of City Council.  She urged us to think about public education and the Arts.  Ms. Martin said that there is a link between economic growth of an environment and the Arts. She said that the festival would bring a diverse audience into Columbia.  She explained how a Museum Station is set up in Malls to teach people how to go to museums. The annual Greening Arts Festival will encompass many arts related activities and events during the entire month of May 2005.

**Mayor Coble recognized Nicholas Wagner of Boy Scout Troop #100 who attended this meeting to witness how government works and to earn Citizenship of the Community badge in Boy Scouts.  His mother Ms. Carolyn Wagner was also present.

5.  Columbia Music Festival Association and the Carolina Ballet – Mr. John Whitehead, Executive Director

Mr. John Whitehead, Columbia Music Festival Association Executive Director, invited the City Council members, Police Officers, Fire Fighters and Emergency Medical Service workers and their families to attend the annual Nutcracker performance on Friday, November 26, 2004 at 7:00 p.m. at The Township Auditorium.  He said that this performance has been a tradition at The Township for over 40 years.  In closing, Mr. Whitehead, invited the members of City Council to attend any performance or rehearsal at The Township and to come backstage to see how things sometimes work and how they sometimes don’t.  The children gave each City Council member a token of appreciation.

CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion the Consent Agenda Items 6. through 17b. as amended.

STREET CLOSINGS

6.  Council is asked to approve a request from the Rosewood Merchants Association to close Rosewood Drive between South Holly Street and South Woodrow Street to include the side streets on Saturday, May 7, 2005 from 8:00 a.m. until 8:00 p.m. for the Crawfish Festival.  Contact:  Mr. Brian Dressler
  Resolution No.: R-2004-071 – Authorizing consumption of alcoholic beverages at The Crawfish Festival – Approved subject to the following: 1. The sponsor will hire off duty police officers to provide traffic and crowd control and 2. The sponsors of the event will clean up a one (1)-block radius of the event.

7.  Council is asked to approve a request from the University of South Carolina and Global Spectrum to close Greene Street from Gadsden Street to the railroad track where it dead ends and to restrict access from the corner of Gadsden Street and Greene Street to Wayne Street and Gervais Street one hour prior to the following events.  Contact: Mr. Lanny Correll, Jr., Security and Safety Coordinator – Approved subject to the University Police being responsible for traffic control at each location.

  Wednesday December 1 USC Men’s BB 5:30 p.m. – 10:30 p.m.
  Friday  December 3 USC Women’s BB 5:00 p.m. – 10:30 p.m.
  Saturday  December 4 USC Men’s BB 5:30 p.m. – 10:30 p.m.
  Monday  December 13 USC Commencement 11:00 a.m. – 7:00 p.m.
  Tuesday  December 14 USC M/W’s BB 3:00 p.m. – 10:30 p.m.
  Thursday  December 16 USC Women’s BB 5:00 p.m. – 10:30 p.m.
  Friday  December 17 Michael Smith Concert  9:00 a.m. – 12:00 a.m.
  Monday  December 20 USC Women’s BB 5:00 p.m. – 10:30 p.m.
  Wednesday December 22 USC M/W’s BB 3:00 p.m. – 10:30 p.m.
  Wednesday December 29 USC Women’s BB 3:30 p.m. – 10:30 p.m.
  Thursday  December 30 USC Women’s BB 3:30 p.m. – 10:30 p.m.
  Friday  December 31 USC Men’s BB 4:00 p.m. – 10:30 p.m.

 7a.  **Council is asked to approve a request from the Five Points Association to close Saluda Avenue between Greene Street and Harden Street on Sunday, November 21, 2004 from 6:00 p.m. until 7:30 p.m. for the Five Points Holiday Open House & Tree Lighting Ceremony.  Contact: Ms. Debbie Parker, Executive Director - Approved

CONFIRM ZONING OF PREVIOUSLY ANNEXED PROPERTIES – SECOND READING

8. 0.765 acres (Parcel A-2), Cushman Road at Two Notch Road, TMS#14103-03-18(p); the property is zoned C-3. First reading approval on November 10, 2004. – Approved on second reading.
 
ANNEXATION AND REZONING – SECOND READING

9.  205 Lost Creek Road (Lot 4, Lost Creek Plantation), TMS# 05114-04-02; rezone from Richland County RU to RS-1.  This property is currently being considered for annexation.
Ordinance No.: 2004-102 – Annexing Lot 4, Lost creek Plantation, Richland County TMS# 05100-03-89 (portion) First reading approval on November 10, 2004. – Approved on second reading.

10.  Pennington Place - 9.2 acres 1000 block Leesburg Road, 2.5 acres Leesburg at Peyton Road, 1.8 acres Pepper, Peyton, and Pennington Roads (Pennington Place), TMS# 16411-01-20, 16411-09-04, 16411-10-01; rezone from Richland County C-1 (TMS# 16411-01-20) and C-3 (TMS# 16411-09-04 & 16411-10-01) to PUD-R.  This property is currently being considered for annexation.
Ordinance No.: 2004-101 – Annexing 16.5 +/- acres, Leesburg Road at Pennington Road, Richland County TMS# 16411-01-20; 16411-09-04 and 16411-10-01 First reading approval on November 10, 2004. – Approved on second reading provided that the applicant enclose the park located at the southeast corner of the subject property with a fence.

REZONING – SECOND READING

11.  3032 Farrow Road and 3103 Carver Street, TMS#11503-06-01 and 11507-02-03; rezone from RS-3 and C-2 to all C-2. First reading approval on November 10, 2004. – Approved on second reading.

12.  2406 through 2412 Superior Street and 705-07 Howard Street, TMS# 11216-17-02, through 04; rezone from RS-3 to PUD-R.  First reading approval on November 10, 2004. – Approved on second reading provided that the applicant 1. Clad 50% of the residences with brick and 50% of the residences with HardiPlank; 2. Provide variety within the elevations of the residences; and 3. Replace any grand tree that must be removed at the current rate established within the Landscape Ordinance.

CONSIDERATION OF BIDS & AGREEMENTS

13.  Council is asked to approve an Agreement for Engineering Services for the Development of a Leak Repair Program for the Columbia Canal Water Treatment Plant and the Lake Murray Water Treatment Plant, as requested by Engineering Operations.  Award to B. P. Barber & Associates, in an amount not to exceed $9,700.00. This firm is located in Columbia, SC. - Approved

14.  Council is asked to approve the Purchase of Trees, as requested by the Forestry & Beautification Division.  Award to Pay Bracken Nursery, the low bidder, in the amount of $12,925.50.  This vendor is located in Piedmont, SC. - Approved
15.  Council is asked to approve the Purchase of Software, Licensing and Training for the New Handheld Ticket Writes for Parking Enforcement, as requested by General Services.  Award to Cardinal Tracking, in the amount of $18,065.00.  This firm is located in Lewisville, Texas. - Approved

16.  Council is asked to approve the Purchase of Fairbanks Morse Pump Parts, as requested by the Wastewater Treatment Plant. Award to Hughes Supply in the amount of $23,303.70.  This vendor is located in Hickory, NC. - Approved

17. Council is asked to approve the Purchase of Three (3) 12-Ton Trailers, as requested by the Water Distribution Division.  Award to Lee Transport, using the SC State Contract, in the amount of $24,101.52.  This vendor is located in Columbia, SC. - Approved

 17a. **Council is asked to approve a One (1) Year Extension of a Parking Lease for Employees at 1225 Laurel Street, as requested by General Services.  Award to Landsmen Associates, 1320 Laurel Street in the amount of $30,240.00.  This firm is located in Columbia, SC. - Approved

 17b.  **Council is asked to approve the Purchase of Pipe Fittings for Repairs, as requested by the Water Distribution Division.  Award to Independent Water Works, the low bidder, in the amount of $34,765.11. This firm is located in Lexington, SC. - Approved

CONSIDERATION OF BIDS, AGREEMENTS & CHANGE ORDERS

Upon motion by Ms. Sinclair, seconded by Mr. Davis, Council voted unanimously to approve on a single motion Items 17c. through 17e. as amended.

 17c.  **Council is asked to approve Change Order #5 to the Canal Embankment Project for the Removal of an Additional 18 Linear Feet of Concrete Balustrade and Traffic Control Measures, as requested by the Parks & Recreation Department.  Award to Cherokee,Inc., in the amount of $1,800.00.  This firm is located in Columbia, SC.  This is required because the safety railing at the end of the ramp on River Drive had to be moved in 18” from the face of the curb.  This move caused the opening not to be A.D.A. compliant. - Approved
 
 17d.  **Council is asked to approve Change Order #6 to the Canal Embankment Project for the Upgrade to Make a Temporary Parking Lot in the old SCE&G Work Yard on the Eastside of the Canal at the Locks, as requested by the Parks & Recreation Department.  Award to Cherokee, Inc., in the amount of $20,313.60.  This firm is located in Columbia, SC. This work will provide a lighted, secure parking area for those who enter off River Drive.  - Approved
 
 17e.  **Council is asked to approve Change Order #7 to the Canal Embankment Project to Accommodate the Fish Ladder that SCE&G is Required by F.E.R.C. to Build at the Diversion Dam as Part of Re-licensing, as requested by the Parks & Recreation Department.  Award to Cherokee, Inc., in the amount of $2,000.00.  This firm is located in Columbia, SC.  The conduits must be installed prior to the final pavement. – Approved

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion Items 18. through 20. and Items 22. through 24. as presented.  Item 21. was deferred.
 
18.  Council is asked to approve Project #W1013-3/4; 6” Water Main along English Avenue and Plain Street, as requested by the Utilities and Engineering Department.  Award to Carolina Contracting, the low bidder, in the amount of $174,342.51.  This firm is located in Lexington, SC. - Approved

19.  Council is asked to approve the Purchase of 400 each Traffic Signal Heads, as requested by Traffic Engineering.  Award to Walker Bros., Inc., using the SC State Contract, in the amount of $123,736.20.  This vendor is located in Lexington, SC. - Approved

20.  Council is asked to approve Payment for SC 60 Widening Project from SC 6 to Irmo Drive, as requested by Engineering.  Award to SCDOT in the amount of $190,197.25 for the City’s share of the cost. - Approved

 21.  Council is asked to approve Project SD#266-3/4 and SD#242-0/1 Storm Drainage Improvements Columbia College, as requested by the Utilities and Engineering Department.  Award to Henley Construction Co., the low bidder, in the amount of $197,122.70.  This firm is located in Cheraw, SC.
 
Consideration of Project SD#266-3/4 and SD#242-0/1 was deferred.

22.  Council is asked to approve an Agreement for Engineering Services for the Design of Security Enhancements for the City’s Potable Water Treatment and Distribution System, as requested by Engineering Operations.  Award to Parsons Water & Infrastructure, in an amount not to exceed $341,640.00.  This firm is located in Norcross, Georgia. - Approved

23.  Council is asked to approve an Agreement for Engineering Services for Sanitary Sewer and Storm Drainage Improvements in the Read Street and Pinehurst Areas, as requested by Engineering Operations.  Award to Wilbur Smith Associates, in an amount not to exceed $361,232.00.  This firm is located in Columbia, SC. - Approved

24. Council is asked to approve an Agreement for Engineering Services for the Design of Process Improvements at the Metro Wastewater Treatment Plant, as requested by the Engineering Department.  Award to Consoer Townsend Envirodyne Engineers, in an amount not to exceed $2,109,616.00.  This firm located in Columbia, SC. - Approved

ORDINANCES – FIRST READING

 25.  Ordinance No.: 2004-100 – Granting encroachment to Kelly’s Deli & Pub at 1001 Washington Street for five wrought iron tables and twenty chairs for outdoor dining
 
First reading consideration of Ordinance No.: 2004-100 was deferred until December 15, 2004.

26. Ordinance No.: 2004-103 - Authorizing City Manager to execute an Easement to South Carolina Electric & Gas Company (SCE&G) for an electric line along Richland County TMS 07413-01-03, TMS#07316-01-02/02-01A, TMS#07316-02-14, TMS#07314-02-05, TMS#07314 and TMS#09006 for Canal Lights to Serve the Canal Embankment Project; CF#250-119

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve on first reading Ordinance No.: 2004-103 - Authorizing City Manager to execute an Easement to South Carolina Electric & Gas Company (SCE&G) for an electric line along Richland County TMS 07413-01-03, TMS#07316-01-02/02-01A, TMS#07316-02-14, TMS#07314-02-05, TMS#07314 and TMS#09006 for Canal Lights to Serve the Canal Embankment Project; CF#250-119.

ANNEXATION AND REZONING – FIRST READING

27.  17± acres, Caughman Road at Hallbrook Drive, TMS#19100-02-01(p); annex and rezone 17± acres from Richland County RG-2 to PUD-R.  This property is currently being considered for annexation.
Ordinance No.: 2004-059 - Annexing 17 +/- acres, Caughman Road at Hallbrook Drive, Richland County TMS #19100-02-01 (portion)

Mr. Marc Mylott, Zoning Administrator, reported that the Developer McGuinn Construction Management has revised the plan to eliminate the 20,000 square feet of retail space and to expand and reconfigure the residential portion.  He recommended that City Council give first reading approval to the Annexation and Rezoning Request and then refer the matter back to the Planning Commission.
 
Ms. Virginia Saunders, 7049 Glengary Drive told the members of City Council that the community could live with this compromise although it’s not their first choice.

Upon motion by Mr. Osborne, seconded by Mr. Rickenmann, Council voted unanimously to give first reading approval on a single motion to the Rezoning of 17± acres, Caughman Road at Hallbrook Drive, TMS#19100-02-01(p); annex and rezone 17± acres from Richland County RG-2 to PUD-R and Ordinance No.: 2004-059 - Annexing 17 +/- acres, Caughman Road at Hallbrook Drive, Richland County TMS #19100-02-01 (portion).  This matter was referred back to the Planning Commission for consideration of the revised Planned Unit Development on December 6, 2004.  Second reading consideration is scheduled for December 15, 2004.

REZONING – FIRST READING

28.  1.57 acres on Byron Road, Wormwood Lane, and Veterans Road, TMS#16406-06-07(p), 08(p), and 11(p); rezone from PUD-R to amended PUD-R.

Mr. Marc Mylott, Zoning Administrator, told the members of City Council that the Meadowfield Neighborhood Association is now in opposition to this request to rezone.   He stated that Mr. Jiles Bishop, President of the Meadowfield Neighborhood Association acknowledged that the original position was that they would neither support it nor object to it, but since then Mr. Bishop has told us that he received several letters of objection from the residents and at this time the position of the Meadowfield Neighborhood Association is to object to the proposal.

Mr. John Blackmon, Applicant, told the members of City Council that SCDOT went in on Veterans Road and doubled the number of pipes and Richland County went in on Britton Lane and doubled the number of pipes there also.  He further explained that SCDOT purchased the land around the ditch to cure the flood plain and now the land is good developable property.  Mr. Blackmon said that his proposed development is less dense than newer subdivisions in the area.

There was a consensus of City Council to direct Mr. Marc Mylott, Zoning Administrator to conduct a meeting with Mr. John Blackmon and the Meadowfield Neighborhood Association to determine why there is opposition to the proposed development.

First reading consideration of the Request to Rezone was deferred until December 15, 2004.

OTHER MATTERS

29.  Council is asked to approve a Certificate of Convenience and Necessity for the Operation of a Taxi Cab Service, as requested by Business License Administration.  Award to Osei and Yolanda Baah doing business as Nations Cab, 300 Palmetto Park Boulevard, Apartment 319, Lexington, South Carolina 29072.

Upon motion by Ms. Sinclair, seconded by Mr. Cromartie, Council voted unanimously to approve a Certificate of Convenience and Necessity for the Operation of a Taxi Cab Service, as requested by Business License Administration.  Award to Osei and Yolanda Baah doing business as Nations Cab, 300 Palmetto Park Boulevard, Apartment 319, Lexington, South Carolina 29072.

APPOINTMENTS

30. **Citizens Advisory Committee

Mr. Rick Semon, Community Development Executive Director, told the members of City Council that Mr. Chikwe Njoku is moving out of District IV to Virginia and that Soneika Fulmer, a District II representative has moved outside the Columbia City limits.  He said that there are no other applications on file for District IV.  He added that District I has five (5), District II has five (5), District III has three (3) and District IV has three (3) representatives serving on the Citizens Advisory Committee.

Upon motion by Mr. Cromartie, seconded by Mr. Rickenmann, Council voted unanimously to approve the appointment of Ms. Jeannie Jackson as a District II representative and the appointment of Ms. Louise Holmes as the Greater Columbia Community Relations Council representative. Appointees will serve during fiscal year 2004/2005.  Additional vacancies for committee members will be advertised.

31. **Mini Grant Committee

Councilman Sam Davis stated that since the redistricting of Columbia city limits, Hyland Park now falls within District II instead of District I.  He said that Ms. Eunice Robinson no longer represents District I and at a later date he would like to appoint an additional member for that seat.

Upon motion by Mr. Cromartie, seconded by Mr. Rickenmann, Council voted unanimously to approve the re-appointment of Mr. Moses Felder as a District II representative as recommended by Councilman Cromartie and the appointment of Mrs. Myra Washington as recommended by Councilman Rickenmann.  All appointees will serve a three (3) year term, which expires on September 30, 2007.

  A. **Board of Zoning Appeals – Mr. Marc Mylott, Zoning Administrator

Mr. Marc Mylott, Zoning Administrator briefed the members of City Council on the current composition of the Board of Zoning Appeals vacancies. He stated that there is currently one (1) vacancy and two (2) upcoming vacancies in January 2005.  Mr. Mylott presented eight (8) applications for consideration.  City Council will consider recommendations for appointments on December 15,2004.

OTHER MATTERS

B.  **East Central City Consortium – Ms. Dana D. Turner, Assistant City Manager for Commerce and Development

Ms. Dana Turner, Assistant City Manager for Commerce and Development requested payment of a $24,712.96 shortfall in the East Central City Consortium (ECCC). She explained that the City of Columbia and the Benedict / Allen CDC were the only entities to provide financial support to the ECCC.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to allocate $24,712.96 from the Economic Development Contingency Fund to cover a budgetary shortfall for the East Central City Consortium.

C.  **Bicycles for Charity (amended)

Councilman Daniel Rickenmann suggested that small children’s bikes be given to the Children’s Garden.

Councilwoman Tameika Isaac Devine suggested that bikes be donated to the Palmetto Place Children’s Shelter.

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to amend the motion made on November 3, 2004for the Disposition of forty-six (46) Bicycles as follows: Greater Columbia Community Relations Council (13); Dr. A. Garanee (12) for the arrival of the Somalians; City Animal Shelter (2); City Police Department’s Annual Charity Christmas Party (4); Second Nazareth Baptist Church (10); and the Bethlehem Community Center (5).

· City Council adjourned the meeting at 11:08 a.m. to reconvene the Work Session.

Respectfully submitted by:
Erika D. Moore
City Clerk