CITY OF COLUMBIA
CITY COUNCIL MEETING MINUTES
WEDNESDAY, NOVEMBER 13, 2002
10:00 A.M. - 1737 MAIN STREET
CITY COUNCIL CHAMBERS

The City of Columbia City Council met in regular session on Wednesday, November 13, 2002, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:55 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, Acting City Clerk.

APPROVAL OF MINUTES

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously on a single motion to approve Item 1. Minutes of October 09, 16 and 23, 2002 and Item 2. Minutes of November 06, 2002.

1. Minutes of October 09, 16, and 23, 2002 - Approved

2. Minutes of November 6, 2002 - Approved

PRESENTATIONS

3. Capital Senior Center - Ms. Charlotte Berry, Chair of the Board

Ms. Charlotte Berry, Capital Senior Center Chair, presented a priority list of repairs to the members of Council.  Ms. Berry told Council that $25,000 is needed to replace the steel walls, carpet and paint.  She asked for an additional $20,000 to assist in hiring a marketing position. Ms. Berry stated that Richland County has decreased their funding by $50,000. Ms. Berry introduced Ms. Natalie Gregg as the new Chief Executive Officer.

Ms. Sinclair asked if the Capital Senior Center reimbursed the City of Columbia last year for repairing the roof in the amount of $22,500.

Ms. Gregg responded that such an amount was being held in a separate account.

Ms. Berry said that they would look into it.

This item was held over, no action was taken.

4. Columbia Music Festival Association, “The Carolina Ballet” – Mr. John Whitehead

Ms. Julie Lauder, Carolina Ballet Board Member, invited members of Council, Columbia Fire Fighters, Columbia Police Officers and Emergency Service Employees to the Nutcracker performance at The Township on November 27, 2002 at 10:00 a.m.  Ms. Lauder thanked the members of Council for their personal commitment and financial support towards making the Arts a reality in our community.

ZONING PUBLIC HEARING

Mayor Coble opened the Public Hearing at 10:15 a.m.

5. ZONING MAP AMENDMENTS, CONFIRMATIONS, TEXT AMENDMENTS

 MAP AMENDMENTS

1. 02-34 MA.  9.06 Acres +/-, Caughman Rd. at Hallbrook Dr, TMS 19100-02-01 (portion), annexation with rezoning either from RG-2 to C-1 entirely or a portion from RG-2 to C-1 with the remainder RG-2.

Ordinance No.:  2002-091 – Annexing 9.06 acres + / - Caughman Road at Hallbrook Drive, Richland County TMS #19100-02-01 (portion)

Mr. Marc Mylott, Zoning Administrator, informed Council that the Planning Commission is concerned about re-zoning only 9 of the 33 acres; therefore the Planning Commission recommended denial.  Mr. Mylott stated that if City Council denies the request to rezone, the applicant would withdraw the application for annexation.

Mr. David Cross, told Council that his client owns approximately 33 acres in this area and tends to sell the 9.06 acres with the intent to build a large doctors office complex.  Mr. Cross stated that they are considering building an assisted living facility on the remaining property.

 This item was held over, no action was taken.

2. 02-35MA. 690 Columbiana Dr., TMS 03914-06-02, major change to existing PUD-C-E.

Mr. Marc Mylott, Zoning Administrator, told Council that the Planning Commission recommends denial of the request because of the heavy traffic volumes at the intersection of Columbiana Drive and Lake Murray Boulevard.

Mr. Robert F. Fuller, Attorney, stated that this area is described as an M-1 employment zone and is for a wide variety of uses with specified exceptions.  Mr. Fuller told Council that this area is intended to be retail, office, general commercial, light manufacturing, warehousing, or research and development.  Mr. Fuller explained that other approved facilities would generate more traffic to the area than the Tire Kingdom.  Mr. Fuller informed Council that traffic issues are being discussed with the Richland County Traffic Engineering Department and SCDOT.

Mr. Milton Cooley, 29 Olde Stream Court, asked Council to deny the request to lessen the restrictions that were placed on this property.  Mr. Colley stated that he purchased a home in this area because it was a planned urban development.  Mr. Cooley told Council that because of the traffic, Harbison Boulevard is a nightmare.  He suggested that the City of Columbia, Harbison Developer, Town of Irmo, Richland County and the Harbison Community Association partner together to find a development that will be compatible with this site.

· Mr. Cromartie left the meeting at 11:03 a.m.

Mr. Chip Land, stated that the Harbison Group does not object to the lessening of the restrictions on this property.  He told Council that he has not heard from the Homeowners Association.
 
 This item was held over, no action was taken.

 3.  02-36 MA. 6038 Percival Rd., TMS 16712-05-10, add FS overlay to existing C-3 zoning.

Mr. Chip Land, told Council that Mr. Hal Stevenson is proposing to put a billboard on I-77 and the Freeway System overlay would have to be appended to allow the billboard at this location.  Mr. Land explained that Zoning staff would review the site to make sure spacing requirements are met.  He also said that the applicant would have to remove existing billboards under the Cap and Replace Program in order to put another billboard up in the City.

Mr. Hal Stevenson told Council that one potential site to remove is on Pickens Street and another site is on North Main Street at the intersection of Fairfield Road and N. Main.  Mr. Stevenson requested that Council move forward with first reading approval so that the process is not delayed.  Mr. Stevenson agreed to provide Council with the details of each billboard site that would come down.

· Mr. Cromartie rejoined the meeting at 11:17 a.m.

A motion by Mr. Papadea, seconded by Ms. Isaac, to approve on first reading 02-36 MA. 6038 Percival Rd., TMS 16712-05-10, add FS overlay to existing C-3 zoning, was withdrawn.

A motion by Mr. Osborne, to approve on first reading 02-36 MA. 6038 Percival Rd., TMS 16712-05-10, add FS overlay to existing C-3 zoning, failed for the lack of a second.

There was a consensus by Council to authorize staff to obtain photographs of the proposed and current billboard sites and surrounding areas.  This item was held over, no action was taken.

4. 02-37 MA. I-77 and Shop Rd., TMS 16301-02-12, add FS overlay to existing M-1 zoning.

There was a consensus by Council to authorize staff to obtain photographs of the proposed and current billboard sites and surrounding areas.  This item was held over, no action was taken.

CONFIRMATIONS
The following properties have been recently annexed into the City of Columbia with no zoning change.  This action is for confirmation of zoning classification only.

Upon motion by Mr. Papadea, seconded by Mr. Davis, Council voted unanimously to approve on a single motion Confirmation of Zoning Classification Only for Item 5. through Item 9.  Mr. Cromartie was not present for the vote.

5. 02-38 MA. Lot 1, Phase II (B1-A and B1-B) Lost Creek Plantation, TMS 05100-03-89 (p), confirm RS-1 zoning.  Approved on first reading.

6. 02-39 MA. 5841 Indian Mound Road, TMS 13715-01-09, confirm RS-1 zoning.  Approved on first reading.

7. 02-40 MA. Two +/- acres, Garners Ferry Road at Country Road, TMS 16315-02-02(p), confirm C-3 zoning.  Approved on first reading.

8. 02-41 MA. 905 Bluff Road, TMS 11206-06-03, confirm C-3 zoning.  Approved on first reading.

9. 02-42 MA. 727 Deerwood Street, TMS 13708-08-10, confirm RS-3 zoning.  Approved on first reading.

 TEXT AMENDMENT:

 Amending the 1998 Code of Ordinances of the City of Columbia, Chapter 17, Planning, Land Development and Zoning, Article III, Zoning, Division 9, to regulate shipping containers and tractor trailers as accessory uses.

Mr. Marc Mylott, Zoning Administrator, informed Council that the proliferation of shipping containers, cargo containers and storage devices is becoming a problem in residential areas.  He stated that this text amendment would prohibit the use of shipping and cargo containers and tractor-trailers in residential districts and vacant commercial industrial lots.  Mr. Mylott said that these items should be permitted in commercial industrial properties, but there could be a potential problem if they were stacked up against buildings or blocking fire lanes.  He told Council that one amendment is to have the Fire Marshall review and approve all requests.  Mr. Mylott also told Council that a temporary permit could be issued for active construction projects.

 This item was held over, no action was taken.
 
Mayor Coble adjourned the Public Hearing at 11:33 a.m.

CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously on a single motion to approve Consent Agenda Items 7. and 8. and Items 10. through 22.   Items 6. and 9. were approved on a separate motion.

STREET CLOSING REQUESTS

6.  Council is asked to approve a request from the University of South Carolina to close the block of Greene Street from Gadsden to the railroad track, where it dead ends.  Also, Gadsden Street between Wayne and Greene Streets to be only accessible by a University –issued parking pass.  Both of these requests are to aid in controlling event traffic.  Contact: John Moore

A motion by Ms. Sinclair, seconded by Mr. Cromartie, to deny the request from the University of South Carolina to close Greene Street from Gadsden Street to the railroad track and Gadsden Street between Wayne Street and Greene Street, but continue the City’s current policy for street closings was withdrawn.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to direct staff to submit the appropriate street closings requests for events and do it in the normal course of business and authorized the City Manager to approve specific events submitted between November 13, 2002 and December 11, 2002.

7. Council is asked to approve a request from the Knock Knock Club to close the 600 Block of Harden Street and Santee Avenue on Tuesday, December 31, 2002, between 6:00 p.m. and 3:30 a.m., for the Third Annual New Years Eve Celebration in Five Points.  Contact:  Scott Linaberry
Resolution No.: R-2002-078 - Authorizing consumption of alcoholic beverages and New Years Celebration in Five Points.  Approved

8. Council is asked to approve a request from the City Center Partnership, Inc. to close the portion of Hampton Street located between Main and Assembly Streets from 5:00 a.m. to 3:00 p.m. on Saturdays beginning March 22, 2003 through Saturday, May 03, 2003, for the Magnolia Market Springtime Event.  Contact:  Matt Kennell.  Approved

 8a. Council is asked to approve a request from the Forest Hills Association to close Sheffield Road (one block) on Saturday, November 23 Sunday, December 08, 2002 from 5:00 p.m. until10:00 p.m. for a Family Outing.  Contact:  Katherine Bowie.  Approved for Sunday, December 08, 2002 at 5:00 p.m.

CONSIDERATION OF BIDS, AGREEMENTS, AND CHANGE ORDERS

9. Council is asked to approve hiring Community Safety Officers, as requested by Public Works and Public Safety, in the amount of $220,000.00.  This is to secure the Public Works Facility and Equipment on Sligh Avenue.

Upon motion by Mr. Papadea, seconded by Mr. Cromartie, Council voted unanimously to deny all bids that were submitted and to approve hiring Community Safety Officers, as requested by Public Works and Public Safety, in the amount of $220,000 to secure the Public Works Facility and Equipment on Sligh Avenue.

10. Council is asked to approve the Purchase of a Chevrolet Tahoe, as requested by the Emergency Operations Office.  Award to Burns Automotive Chevrolet, under the S.C. State Vehicle Contract, in the amount of $31,414.70, .  The vendor is located in Rock Hill. There are no MBE/FBE vendors who can furnish this vehicle at this cost.  Approved
 
11. Council is asked to approve a Change Order to the Two Notch Road Improvement Project, as requested by Planning.  Award to P. J. Noble and Associates, in the amount of $39,956.00.  This is a local FBE firm.   Approved

12. Council is asked to approve an Agreement for Engineering Services for Vulnerability Assessment of the City’s Potable Water Treatment and Distribution System, CIP Project W963., as requested by Engineering Operations.  Award to Parson Infrastructure and Technology Group, Inc. for a lump sum fee of $298,646.00, with the city funding $183,646.00 after grant funds are applied.  The vendor is a Non-M/FBE firm located out of state with a satellite office in S.C.   20% of the contract amount will be subcontracted to RCS, and Aiken, SC MBE firm and 10% to a Georgia FBE firm.  Approved

13. Council is asked to approve an Agreement for Architectural / Engineering Services for Additions to Greenview Recreational Park, as requested by Engineering Operations.  Award to John Bowman, Architectural Consultant, for a lump sum fee of $15,000.00, plus reimbursable expenses not to exceed $1,500.00.  This is a MBE firm located in the Columbia area.   Approved

14. Council is asked to approve an Agreement for Engineering Services for Renovation of Twelve (12) Filters (Filters 19 through 30) at the Columbia Canal Water Treatment Plant; CIP Project #W908, as requested by Engineering Operations.  Award to B.P. Barber and Associates, the original designer of the previous eighteen (18) filters, in the amount of $191,000.00.  Due to the specialty of the renovation work, no sub-consultant assistance is applicable during the designing phase for the project.  Approved

15. Council is asked to approve an Agreement for Engineering Services for Improvement of Structural, Lighting, and Operational Conditions at Four City Parking Garages, as requested by Engineering Operations.  Award to Chao and Associates, Inc., in the amount of $66,000.00.  This is an MBE firm located in Columbia.  Subcontracts are 11% ($7,000) to a local FBE firm and 8% ($5,300) to a local non-M/FBE firm.  Approved
 
16. Council is asked to approve an Agreement for Engineering Services for a Storm Drainage Study in the Read Street Drainage Basin, as requested by Engineering Operations.  Award to B.P. Barber and Associates, in the amount of $40,800.00.  No F/MBE participation.  Approved

17. Council is asked to approve Change Order #3 ($108,928) to Agreement for Professional Services for Renovation, Painting, and Preventive Maintenance Services for the Bible College, Lower Richland, Hobart and Woodfield Tanks; Change Order #2 ($256,045 )to Agreement for Engineering Services for Renovation, Painting, and Preventive Maintenance Services for the Old Chapin, Cushman, Fairfield, San Marco and Sandhill Tanks; Change order #1 ($214,482) to the Agreement for Professional Services for Renovation, Painting, and Preventive Maintenance Services for the St. Andrews, Horseshoe, St. James, Lake Murray Plant Washwater and Columbia Canal Plant Washwater Tanks, as requested by the Utilities Department.  Award to Utility Service Company, in the total combined amount of $579,455.00.  The vendor is a non-F/MBE firm headquartered in Georgia with a district office in Irmo.  No MBE or FBE firm has ever responded to a request for proposals.  Approved
 
ORDINANCES - SECOND READING

18. Ordinance No.:  2002-099 – Granting encroachment to Katherine Gray for planting of an 11-inch caliper laurel oak within the right of way adjacent to 124 Sims Avenue
 Approved on first reading November 6, 2002.  Approved on second reading.

19. Ordinance No.:  2002-100 – Granting encroachment to South Carolina Bank and Trust for placement and maintenance of sculpture within the right of way located adjacent to its property at the corner of Senate Street and Pulaski Street
 Approved on first reading October 16, 2002.  Approved on second reading.
 
20. Ordinance No.:  2002-102 – An ordinance authorizing the City of Columbia, South Carolina, to enter into and approving the form and terms of an installment sale agreement and a base lease between the City of Columbia, South Carolina, and the Columbia Public Facilities Corporation and an Assignment Agreement among the City of Columbia, Corporation and Wachovia Bank, National Association, as trustee, in connection with the construction of a Regional Convention Center in the City of Columbia; consenting in the Installment Sale Agreement to the Issuance of Certificates of Participation in the aggregate principal amount of not exceeding $40,000,000; and other matters related thereto.     Approved on first reading November 6, 2002.  Approved on second reading.
 
21. Ordinance No.: 2002-103 – Authorizing the City of Columbia to enter into an Intergovernmental Agreement with regard to the City’s Tourism Development Fee; and other matters relating thereto.     Approved on first reading November 6, 2002.  Approved on second reading.

22. Ordinance No.:  2002-104 – Identifying the Carolina Arena located on Lincoln Street within the City of Columbia as a “Major Tourism or Recreation Facility” pursuant to the provisions of the Tourism infrastructure Admissions Tax Act; authorizing the City Manager to prepare and file certain document required under the Act; and other matters relating thereto.     Approved on first reading November 6, 2002.  Approved on second reading.

ORDINANCES - FIRST READING

23. Ordinance No.:  2002-106 (Amended) – Granting encroachment to L. Patricia Wharton for landscaping and construction and maintenance of a driveway, lighting fixtures, steps, and railings at 3519 Monroe Street and Bonham Street
 This item was held over, no action was taken.

24. Ordinance No.:  2002-107 – Approval for Quit-Claim Deed to Sanitary Sewer Lines along Woodleigh Road & Courtney Road in Greenbriar Subdivision to East Richland County Public Service District; Richland County TMS #13912  (Portion);  CF#64-14 & CF#67-10
 This item was held over, no action was taken.
 
RESOLUTIONS

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously on a single motion to approve Items 25. through 28.

25. Resolution No.:  R-2001-073 – For Condemnation – Right of Way Acquisition for Road Realignment at the intersection of Greene Street and Laurens Street along Richland County TMS #11383-01-16, 17, and 18; Project #R39-0/1; CF#250-122.  Approved

26. Resolution No.:  R-2002-074 – Release and Abandonment of a portion of the City’s existing sanitary sewer easement along Richland County TMS #03914-01-58 and Lexington County TMS #01999-02-037, 038, 045 & 051 (Portion); Lots 9, 10, 11, 12, 28, 29, & 38, Hamilton Park; CF#261-17 & CF#231-18.  Approved

27. Resolution No.:  R-2002-075 – Release and Abandonment of a portion of the City’s existing sanitary sewer easement along Richland County TMS #03914-01-58 and Lexington County TMS #09106-23-01, 02, 20, 23, 34, & 47; TMS #09106-22-02; TMS #09106-23-01, 03, 04, 05, 06, and 07; Laurel Hill, Phases I-B 7 I-C; CF#230-22 & CF#16-19.  Approved

28. Resolution No.:  R-2002-076 - Request for Permission to Grant an Easement to SCE&G Company for the Installation of Utilities along a Portion of the City’s Property on Adams Grove, Identified as Richland County TMS #11503-06-29; CF#250-142.  Approved

APPOINTMENTS

29. Mini-Grant Committee (Appointment by Ms. Sinclair)
 This item was held over, no action was taken.

OTHER MATTERS

30. Council is asked to approve redirecting an amount of $25,000 that was awarded to the Historic Columbia Foundation, originally designated to refinish floors, to use for roof repairs.

Upon motion by Mr. Cromartie, seconded by Mayor Coble, Council voted unanimously to approve a request from the Historic Columbia Foundation to redirect funding in the amount of $25,000 that was originally designated to refinish floors, to use for roof repairs instead.

31. Council is asked to approve a change in rates at three (3) garages (effective January 01, 2003); an increase for parking meters; and increases for IN/OUT Parking and construction meter parking (effective July 01, 2003), as requested by the Parking Division and recommended by the HNTB Corporation Consultants.
 This item was held over, no action was taken.
 
Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously on a single motion to approve Item A. Funding for Operation Paintbrush 2003-2004 and Operation Paintbrush / World Changers 2003, as requested by Community Development in the amount of $12,000 from the Council Contingency Fund and Item B. Commercial Revolving Loan Fund Annual Plan Certification for EDA and Budget.

 A. Council is asked to approve a funding for Operation Paintbrush 2003-2004 and Operation Paintbrush / World Changers 2003, as requested by Community Development.  Award to Community Development (World Changers), in the amount of $12,000.  Approved

 B. Commercial Revolving Loan Fund (CRLF) Annual Plan Certification for EDA and Budget.  Approved
 
C. **”The Asia Minor Holocaust” Memorial

Upon motion by Mr. Papadea, seconded by Mr. Cromartie, Council voted unanimously to approve the planting of an Oak Tree with a memorial plaque in either Memorial Park or Maxcy Gregg Park in memory of the 3.5 million victims of “The Asia Minor Holocaust”.
 
APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL
 
 Ms. Katherine Bellefield, appeared before Council to get an on the transfer of Sara Nance and to discuss several neighborhood issues.  Ms. Bellefield told Council that vacant lots hadn’t been cut, the rights of ways were not swept and storm drains were not cleaned as requested.  She told Council that Officers did check the neighborhood to identify abandoned cars.  Ms. Bellefield stated that she was listed as having a derelict vehicle and wanted to know the difference between abandoned and derelict vehicles.  Ms. Bellefield assured Council that the vehicle has license, registration and insurance.  Ms. Bellefield informed Council that the neighborhoods are treated differently when it comes to enforcement. She also stated that the neighborhood is in opposition to the request from the Bibleway Church to open a daycare center for 20 children or less in 2 homes in the neighborhood, because this is a residential area.
 
· Mr. Osborne left the meeting at 12:19 p.m.

Mayor Coble adjourned the meeting at 12:38 p.m.
 

Respectfully submitted by:
Pamela J. Ferst, CPS
Acting City Clerk