CITY COUNCIL WORK SESSION MINUTES
October 27, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, October 27, 2004 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:11 a.m.  Council members present were The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.  The Honorable E. W. Cromartie, II was absent due to his attendance at a continuing education course.

PRESENTATIONS

A. Introduction of Students from our Sister City of Kaiserslautern, Germany – Ms. Deidre Crow, Deputy Director of Economic Development
   This item was withdrawn.

B. Columbia Museum of Art Update – Ms. Katherine Davis, Board Member and Ms. Karen Brosius, Executive Director

Ms. Katherine Davis, Board Member, reported to the members of City Council on the African American programming at the Columbia Museum of Art.  She thanked the members of Council for their support of the Urhobo Exhibition of Where Gods and Mortals Meet.  She thanked Councilman Davis for presenting the Key to the City of Columbia to Dr. Perkins-Foss, Guest Curator of the exhibition.  She informed the members of Council that this premiere fall exhibition would only be shown in the Museum of African Art in New York, the Columbia Museum of Art in Columbia, South Carolina and at the Smithsonian National Museum of Art in Washington, DC. Ms. Davis outlined the museum’s collaborations with Benedict College, the Columbia City Ballet and the Auntie Karen Foundation. She described the activities that would be associated with Black History Month.

Mr. Bobby Murphy, Maintenance Supervisor, explained his efforts to save money for the Columbia Museum of Art.  He stated that he has over fifteen (15) years experience in floor maintenance and suggested that he provide these services for the museum versus outsourcing the service.   This effort saved the museum approximately $19,000.00 during the first year.

Ms. Karen Brosius, Executive Director, thanked Mr. Murphy for his efforts.  She told the members of Council that the Columbia Museum of Art is keeping its commitment to outreach and fiscal responsibility.  She requested additional funding in the amount of $36,000.00 for marketing and advertising of the African art Exhibition Where Gods and Mortals Meet.  Ms. Brosius said that additional funding would help to promote the exhibition throughout South Carolina and neighboring cities.

Upon motion by Ms. Sinclair, seconded by Ms. Devine, Council voted unanimously to approve the disbursement of funding to the Columbia Museum of Art for marketing of the Urhobo Exhibition in the amount of $18,000.00 from the Accommodations Tax Fund.

CITY COUNCIL DISCUSSION / ACTION

C.  City Council Proposed Meeting Schedule for November / December 2004 – Mr. Charles P. Austin, Sr., City Manager

Upon motion by Mayor Coble, seconded by Ms. Devine, Council voted unanimously to cancel the City Council afternoon Work Session and the Regular Evening Meeting scheduled for December 1, 2004 due to the upcoming National League of Cities Conference scheduled from November 30 through December 4, 2004. No Evening Meetings will be scheduled during December 2004.

STREET CLOSINGS

 C1.  **City Council is asked to approve a request from the Residents of Albion Road to close Albion Road between Cassina Road and Devereaux Road on Sunday, October 31, 2004 from 3:30 p.m. until 8:00 p.m. for a Neighborhood Block Party.  Contact: Ms. Jennifer Rhodes

Upon motion by Mayor Coble, seconded by Mr. Rickenmann, Council voted unanimously to approve a request to close Albion Road between Cassina Road and Devereaux Road on Sunday, October 31, 2004 from 3:30 p.m. until 8:00 p.m. for a Neighborhood Block Party.

ORDINANCES – SECOND READING

D.  Ordinance No.: 2004 – 096 – Annexing 0.7649 acre (Parcel A-2), Cushman Drive at Two Notch Road, Richland County TMS# 14103-03-18 (portion) First reading approval on October 20, 2004.

Upon motion by Mr. Davis, seconded by Ms. Sinclair, Council voted unanimously to approve on second reading Ordinance No.: 2004-096 - Annexing 0.7649 acre (Parcel A-2), Cushman Drive at Two Notch Road, Richland County TMS# 14103-03-18 (portion).

CONSIDERATION OF BIDS, AGREEMENTS & CHANGE ORDERS

Upon motion by Ms. Sinclair, seconded by Mr. Rickenmann, Council voted unanimously to approve on a single motion Items E. through I. as presented.

E.  Council is asked to approve a Contract for Engineering Services Related to the Expansion of the Fleet Services Building, as requested by General Services.  Award to Chao & Associates, in the amount of $39,135.00 plus direct expenses estimated at $3,000.00 for a total amount of $42,135.00. - Approved

F.  Council is asked to approve Gymnasium Additions and Renovations to Greenview Park Community Center, as requested by the Department of Parks & Recreation.  Award to M.A.R. Construction, the low bidder, in the amount of $1,133,633.00.  This firm is located in Lexington, SC. - Approved

G.  Council is asked to approve Change Order #1 to the Canal Embankment Project, as requested by Public Services.  Award to Cherokee, Inc., in the amount of $57,235.00.  This firm is located in Columbia, SC. - Approved

H.  Council is asked to approve Change Order #2 to the Canal Embankment Walk Project, as requested by the Department of Parks & Recreation.  Award to Cherokee, Inc., in the amount of $3,975.74. This firm is located in Columbia, SC. - Approved

I.  Council is asked to approve Change Order #1 at the Columbia Canal Comfort Station, as requested by the Department of Parks & Recreation.  Award to Cherokee, Inc., in the amount of $14,020.29. This firm is located in Columbia, SC. - Approved

APPOINTMENTS

 J.  Citizens Advisory Committee for Community Development
  Council is asked to approve the re-appointment of thirteen (13) members and the appointment of three (3) new members to the Citizens Advisory Committee for fiscal year 2004/2005.
  This item was deferred until November 3, 2004.

 K.  Columbia Action Council
  Council is asked to approve the re-appointment of three (3) members and the appointment of five (5) new members to the Columbia Action Council Board of Directors for a two (2) year term to expire on June 30, 2006.
  This item was deferred until November 3, 2004.

 L.  Greater Columbia Community Relations Council
Council is asked to approve the re-appointment of three (3) members and the appointment of seven (7) new members to the Greater Columbia Community Relations Council for a term of three (3) years to expire on June 30, 2007.
  This item was deferred until November 3, 2004.

OTHER MATTERS

M.  Bicycles for Charity
  This item was deferred until November 3, 2004.

M1.  **Hootie & The Blowfish Benefit Concert at the Bombers Stadium – The Honorable Daniel J. Rickenmann

Councilman Daniel Rickenmann told the members of City Council that Hootie & The Blowfish would be performing a benefit concert at the Bombers Stadium on Friday, October 29, 2004.  He said that the group teamed up with WISTV to collect a busload of school supplies.  Mr. Rickenmann requested funding in the amount of $10,200.00 to offset costs associated with utilizing the stadium.

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to authorize the disbursement of Hospitality Tax Funding in an amount not to exceed $10,200.00 to cover various expenses related to the maintenance and preparation of the Bombers Stadium for the Hootie & The Blowfish Benefit Concert on Friday, October 29, 2004.  Staff was directed to contact the Stadium Manager to verify the terms of this arrangement.

M2.  **Upcoming Legislative Receptions – Mr. Charles P. Austin, Sr., City Manager

There was a consensus of Council to schedule a breakfast with the Richland County Delegation and a dinner with the Lexington County Delegation within the month of November 2004 and to schedule the combined Legislative Reception in January 2005 as done in past years.

Upon motion by Mr. Davis, seconded by Ms. Devine, Council voted unanimously to go into Executive Session at 10:05 a.m. for the discussion of Items N. through P. as amended.

EXECUTIVE SESSION DISCUSSION

N. Discussion of negotiations incident to proposed contractual arrangements
- Time Warner Cable – Mr. Tony Lawton, Office of Business Opportunities Director
- Hopkins Waterline Extension (W-974) – Mr. Steve Gantt, Senior Assistant City Manager for Operations
- McGrady National Guard Waterline Project (W-1016) – Mr. Steve Gantt, Senior Assistant City Manager for Operations
 These items were discussed in Executive Session no action was taken.

O. Receipt of legal advice which relates to a pending, threatened or potential claim
- Palmetto Building Basement – Mr. Jim Meggs, City Attorney
- Bovis Lend Lease – Mr. Jim Meggs, City Attorney
 These items were discussed in Executive Session no action was taken.

P. Receipt of legal advice, which relates to matter covered by attorney-client privilege
- Renaissance Foundation – Mr. Jim Meggs, City Attorney
- **Nuisance Ordinance – Mr. Jim Meggs
 These items were discussed in Executive Session no action was taken.

· City Council adjourned the Executive Session at 12:15 p.m. to convene the City Council Briefing.

CITY COUNCIL BRIEFING

Q. Discussion of Waterline Extension Agreements – Mr. Steve Gantt, Senior Assistant City Manager for Operations, Engineering and Utilities Department Staff and Mr. Stewart Mungo

Mr. Stewart Mungo requested that City Council consider revising the current Water Main Extension and Sewer Line Extension Agreements to streamline the process for developers when doing business with the City of Columbia.

There was a consensus of Council to request a written proposal from Mr. Stewart Mungo.  Mr. John Dooley, Director of Utilities and Engineering was directed to review the proposal and to submit recommendations for consideration by City Council prior to December 2004.

· City Council adjourned the meeting at 12:55 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk