CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
October 15, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, October 15, 2003, in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:10 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

CITY COUNCIL DISCUSSION / ACTION

A. Selection of Engineering Consultants – Ms. Dee Bennett, Engineering Operations Manager

Ms. Dee Bennett, Engineering Operations Manager, explained that the purpose of this proposal is to expedite the process of construction projects being designed by consultants.  She stated that the lengthy process of easement acquisitions and the selection of consultants cause most delays.  She presented a list of firms to be utilized for the direct negotiation method. Ms. Bennett noted that these firms have a local presence and are familiar with the City’s procedures and expectations.  She also stated that the list of firms and projects might be revised at the discretion of management and/or City Council.

· Mr. Cromartie joined the meeting at 9:16 a.m.

· Mr. Osborne joined the meeting at 9:16 a.m.

Upon motion by Mr. Papadea, seconded by Mr. Davis, Council voted unanimously to authorize the Department of Engineering to maintain a list of engineering firms to be utilized for direct negotiation contract services in an amount not to exceed $250,000.00.  Specific projects for fiscal year 2003-2004 were awarded to the selected firms.

B. Columbia Events Management – Mr. Tim Miller, President & Mr. Gary Minter, Vice President, Della Media

Mr. Tim Miller, President of Della Media and Columbia Events, presented a proposal to the members of Council for the management of all events that are currently overseen by the Columbia Action Council.  He stated that they would manage the Columbia Action Council with its existing staff to make the events more exciting and to add more events to the roster.  He said that after five (5) years the Columbia Action Council would be self-sufficient and would no longer require funding from the City of Columbia.  Mr. Miller stated that they would take over the Blanding Street office lease and would be responsible for liability insurance coverage for all events.

There was a consensus of Council to direct staff to review the merit of the proposal and report all findings to the members of Council.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 9:47 a.m. for the discussion of Item C. through Item F. as amended.

EXECUTIVE SESSION DISCUSSION

C. Discussion of negotiations incident to proposed contractual arrangements
- Pleasant’s Hardware – Mr. Steve Gantt, ACM
This item was held over, no action was taken.

- City Manager
This item was discussed in Executive Session no action was taken.

- **Trelys
This item was discussed in Executive Session no action was taken.

- **Richland County Detention Center Per Diem Charges
This item was held over, no action was taken.

- **South Carolina Bank & Trust
  This item was discussed in Executive Session no action was taken.

D. Discussion of the evaluation of employees
- Development Corporations
This item was held over, no action was taken.

- Business Recruitment & Strategic Marketing Program
  This item was held over, no action was taken.

E. **Discussion of negotiations incident to the proposed purchase of property
- **Marion Street Property (Co-location)
This item was held over, no action was taken.

- **Credit Union Property
  This item was held over, no action was taken.

F. **Receipt of legal advice which relates to a matter covered by attorney-client privilege
- **Milner Condemnation
  This item was held over, no action was taken.

· Mayor Coble adjourned the Executive Session at 11:00 a.m. to convene the Convention Center Hotel Corporation Board of Directors Meeting.