CITY COUNCIL WORK SESSION MINUTES
OCTOBER 12, 2005
9:00 AM – CITY COUNCIL CHAMBERS
1737 MAIN STREET

The Columbia City Council met for a Work Session on Wednesday, October 12, 2005 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:10 a.m.  The following City Council members were present:  The Honorable E.W. Cromartie, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika Isaac Devine.  Absent was The Honorable Daniel J. Rickenmann.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

CITY COUNCIL DISCUSSION / ACTION

A. Community Promotions Funding Recommendations – Mr. Chris Brownlee, Community Promotions Advisory Committee Chairman

Mr. Chris Brownlee, Community Promotions Advisory Committee Chairman, requested Council’s approval of the Community Promotions Advisory Committee’s recommendations.

Upon motion by Ms. Devine, seconded by Ms. Sinclair, Council voted unanimously to approve the Citizens Advisory Committee’s recommendation to deny funding to two (2) organizations that applied in September.  (See chart below)

 B. Economic Development Contingency Account – Ms. Dana D. Turner, Assistant City Manager for Commerce and Development - Consideration of this item was deferred until October 26, 2005.

 B1. **Lake Murray Tourism Project – The Honorable Sam Davis

Upon motion by Mr. Davis, seconded by Ms. Devine, Council voted unanimously to have both the Accommodations and Hospitality Tax Advisory Committees review the request for additional funding from the Capital City/Lake Murray Country Tourism Project.

APPOINTMENTS

C. Design Development Review Commission - Consideration of this item was deferred until October 26, 2005.

STREET CLOSINGS

 D. Council is asked to approve a request to close Phelps Street at St. James Street on Saturday, October 29, 2005 from 6:00 p.m. until 8:00 p.m. for a Neighborhood Block Party. Contact:  Ms. Teresa Watts

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve a request to close Phelps Street at St. James Street on Saturday, October 29, 2005 from 6:00 p.m. until 8:00 p.m. for a Neighborhood Block Party.

ORDINANCES – SECOND READING

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to give second reading approval on a single motion to Items E. through I. as presented.

E. Ordinance No.: 2005-097 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 24, Vehicles for Hire, Article II, Taxicabs, Shuttles and Limousines, Division 1, Generally, to add Sec. 25-49, Handicapped service requirement First reading consideration was given on October 5, 2005. - Approved on second reading.

F. Ordinance No.: 2005-099 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 24, Vehicles for Hire, Article II, Taxicabs, Shuttles and Limousines, Division 5, Rates for Taxi Service; Taximeters, Sec. 24-141, Rates established First reading consideration was given on October 5, 2005. - Approved on second reading.

G. Ordinance No.: 2005-101 – Easement to SCE&G Company Along a Portion of City Property Identified as the North Columbia Fire Station #7; 2622 N. Main Street; Richland County TMS# 09109-08-01 (Portion); North Main Street Streetscape Project; CF# 250-169A First reading consideration was given on October 5, 2005. - Approved on second reading.

H. Ordinance No.: 2005-105 (Revised) – Authorizing the Execution and Delivery of a Forward Delivery or Supply Agreement by the City of Columbia, South Carolina, in Connection with the City’s Outstanding Waterworks and Sewer System Revenue Bonds; Delegating the Authority to the Mayor and the City Manager to Determine Certain Matters; Approving the Form of Request for Offers; and Other Matters Relating Thereto First reading consideration was given on October 5, 2005. - Approved on second reading.

I. Ordinance No.: 2005-106 - Amending Ordinance 2005-056, to Raise Revenue and Adopt the Budget for The City of Columbia, South Carolina, for the Fiscal Year ending June 30, 2006 First reading consideration was given on October 5, 2005. - Approved on second reading.

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

J. Council is asked for approval to Contract with an Irrigation Consultant to Develop a Master Plan and Construction Documents for the Installation of a Central Irrigation Control System, Weather Stations and Improvements, as requested by Forestry and Beautification.  Award to Irrigation Consultant Services, Inc., the lowest bidder, in the amount of $32,750.00.  This firm is located in Conyers, GA.  Funding Source: FL1011217-636600

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to authorize staff to Contract with an Irrigation Consultant to Develop a Master Plan and Construction Documents for the Installation of a Central Irrigation Control System, Weather Stations and Improvements, as requested by Forestry and Beautification.  Award to Irrigation Consultant Services, Inc., the lowest bidder, in the amount of $32,750.00.

K. Council is asked to approve the Purchase of Carbon Fiber Air Cylinders, as requested by the Fire Department.  Award to Newton Fire & Safety, the lowest bidder, in the amount of $47,488.00.  This vendor is located in Swepsonville, NC.  Funding Source: 1012305-627100

Upon motion by Mr. Osborne, seconded by Mr. Cromartie, Council voted unanimously to approve the Purchase of Carbon Fiber Air Cylinders, as requested by the Fire Department.  Award to Newton Fire & Safety, the lowest bidder, in the amount of $47,488.00.

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve on a single motion Items L., N1. and N2. as amended.  Item M. was approved by a separate motion. Consideration of Item N1. was deferred until October 26, 2005.

L. Council is asked to approve a request to Purchase Fitness Equipment for the Drew Wellness Center, as requested by the Parks & Recreation Department.  The equipment will be purchased from the lowest acceptable vendors as determined by the Parks & Recreation Department for a total amount of $75,460.90.  Funding Source: GL-4039999-658900 and JL-PK004301-658900 - Approved

Specialized Fitness Charlotte, NC  $39,334.24
 Fitness Resources Lexington, SC  $11,139.35
 Athletic Edge, LLC Robbins, NC  $20,715.93

M. Council is asked to approve a Contract for Professional Services between the City of Columbia and Barbara T. McCall Associates, Inc., in an amount not to exceed $41,103.00 for nine (9) months plus reimbursable expenses not to exceed $5,000.00.  This firm is located in Washington, DC.  Funding Source: 1011103/638300 - Approved

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to approve a Contract for Professional Services between the City of Columbia and Barbara T. McCall Associates, Inc., in an amount not to exceed $41,103.00 for nine (9) months plus reimbursable expenses not to exceed $5,000.00.

 N. Council is asked to approve a Contract for Professional Services between the City of Columbia and the State Capitol Group, LLC / McLeod Butler & Company, LLC in an amount not to exceed $82,000.00.  The City of Columbia shall not be responsible for any expenses. These firms are located in Columbia, SC. Funding Source: 1011103/638300 - Consideration of this item was deferred until October 26, 2005.

 N1. **Council is asked to approve the Purchase of Electronic Equipment for the Drew Wellness Center’s Cardiovascular Room, as requested by the Parks and Recreation Department. Award to Broadcast Vision, the lowest bidder, in the amount of $15,434.42. This vendor is located in Aqoura Hills, CA.  Funding Source: 1015115-657900 - Approved

 N2. **Council is asked to approve the Purchase of Stack Chairs, Folding Tables and Dollies for the Drew Wellness Center, as requested by the Parks and Recreation Department.  Award to Adirondack Chair Company, the lowest bidder, in the amount of $20,161.76.  This vendor is located in Long Island City, NY.  Funding Source: 1015115-657100 - Approved

ORDINANCES – FIRST READING

O.  Ordinance No.: 2005-110 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Building Regulations, Article VII, Boarded-up Dwelling Units

Upon motion by Mr. Davis, seconded by Ms. Sinclair, Council voted unanimously to approve on first reading Ordinance No.: 2005-110 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Building Regulations, Article VII, Boarded-up Dwelling Units.

P.  Ordinance No.: 2005-111 – Authorizing transfer of Tract 3 (0.246 acre) to Holmes Smith Dispensary, LLC and Tract 4 (0.111 acre) to Holmes Smith Residential, LLC

Upon motion by Mr. Davis, seconded by Ms. Sinclair, Council voted unanimously to approve on first reading Ordinance No.: 2005-111 – Authorizing transfer of Tract 3 (0.246 acre) to Holmes Smith Dispensary, LLC and Tract 4 (0.111 acre) to Holmes Smith Residential, LLC.

 P1.  **Ordinance No.: 2005-112 – Authorizing transfer of 0.08 acre (3.434 square feet) at the corner of Cypress Street and Woodrow Street to Shandon Square, LLC

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on first reading Ordinance No.: 2005-112 – Authorizing transfer of 0.08 acre (3.434 square feet) at the corner of Cypress Street and Woodrow Street to Shandon Square, LLC.

 P2.  **Ordinance No.: 2005-113 – Authorizing and Providing for the Issuance of Parking Facilities Revenue Bonds of the City of Columbia, South Carolina; Limiting the Payment of the Bonds solely to the net revenues derived from the Operation of the Parking Facilities and Pledging the net Revenues to such Payment; Creating certain funds and providing for payments into such funds; and making other covenants and agreements in connection with the foregoing

Upon motion by Ms. Sinclair, seconded by Mr. Cromartie, Council voted unanimously to approve on first reading Ordinance No.: 2005-113 – Authorizing and Providing for the Issuance of Parking Facilities Revenue Bonds of the City of Columbia, South Carolina; Limiting the Payment of the Bonds solely to the net revenues derived from the Operation of the Parking Facilities and Pledging the net Revenues to such Payment; Creating certain funds and providing for payments into such funds; and making other covenants and agreements in connection with the foregoing. Mr. Osborne abstained from voting due to a conflict of interest.

RESOLUTION

Q.  Resolution No.: R-2005-061 – Authorizing Acceptance and Dedication of Streets Known as High Hill Drive, High Hill Court and Promontory Road in Woodhill Crest to the City of Columbia, Richland County TMS# 13813-05-11, 12, 13 and 14; CF# 279-02

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve Resolution No.: R-2005-061 – Authorizing Acceptance and Dedication of Streets Known as High Hill Drive, High Hill Court and Promontory Road in Woodhill Crest to the City of Columbia, Richland County TMS# 13813-05-11, 12, 13 and 14; CF# 279-02.

OTHER MATTERS

R.  Council is asked to approve the Destruction of Four Hundred Nineteen (419) Narcotics to include Drug Paraphernalia, as requested by the Columbia Police Department’s Evidence Unit.

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to approve the Destruction of Four Hundred Nineteen (419) Narcotics to include Drug Paraphernalia, as requested by the Columbia Police Department’s Evidence Unit.

EXECUTIVE SESSION

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to go into Executive Session at 10:05 a.m. for the discussion of Items S. and T. as amended.

S.  Discussion of negotiations incident to proposed contractual arrangements
- USC Research Campus Parking Garage – Mr. Steve Gantt, Senior Assistant City Manager for Operations
- **Columbia Museum of Art – Mr. Jim Meggs, City Attorney
- **Investment Lending – Mayor Robert D. Coble
  These items were discussed in Executive Session.  No action was taken.

 T.  **Discussion of employment of an employee
  This item was discussed in Executive Session.  No action was taken.

· Council adjourned the Executive Session discussion at 11:23 a.m. to reconvene the Work Session.

CITY COUNCIL DISCUSSION / ACTION

U.  **Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to waive any conflicts of interest between the City of Columbia and Richland County for Ms. Frannie Heizer and Mr. Dan McLeod, both Attorneys for the McNair Law Firm to represent the City of Columbia in establishing any Tax Increment Funding for Olympia, North Columbia and East Central.

V.  **Upon motion by Ms. Sinclair, seconded by Mr. Osborne, Council voted unanimously to approve a modification to the contract between the City of Columbia and the Columbia Museum of Art Commission so as to provide for a 24-month period following certain events and a written notice from the City to the Commission during which the Commission can exercise its option to purchase the Museum property from the City.


Respectfully submitted by:
Erika D. Salley
City Clerk