CITY OF COLUMBIA
CITY COUNCIL WORK SESSION and PUBLIC MEETING MINUTES
October 09, 2002
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

City of Columbia City Council met for a Work Session on Wednesday, October 09, 2002, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:20 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, Acting City Clerk.

EXECUTIVE SESSION DISCUSSION

Upon motion by Mayor Coble, seconded by Mr. Osborne, Council voted unanimously to go into Executive Session for the discussion of negotiations to proposed contractual arrangements regarding the Convention Center Hotel Project.

  A. Discussion of negotiations to proposed contractual arrangements
 Convention Center Hotel Project Analysis - Mr. Jim Gambrell
 Strategic Advisor - Mr. Jerry McClendon
 Financial Advisor - Mr. Brent Robinson
 This item was discussed in Executive Session, no action was taken.

Mayor Coble reconvened the Work Session at 10:10 a.m.

Upon motion by Mr. Davis, seconded by Ms. Isaac, Council voted unanimously to amend the Work Session agenda by adding a Staff Briefing on Weed and Seed; a Staff Briefing on Wastewater Outfall issues; and a Staff Briefing on the Convention Center Infrastructure and Stormwater issues.

   PUBLIC MEETING / PUBLIC INPUT

  Mayor Coble opened the Public Meeting at 10:10 a.m.

B. Ordinance No.: 2002-030 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article V, Procurement, be amended to add Sec. 2-208, Commercial Non-Discrimination; and amending the City Administrative Policies and Procedures (“CAPP”) Subsection 19, Procurement Regulations, to add CAPP 19-2.1 through 19-2.22   Approved on first reading September 04, 2002.

Mr. Richard Gergel told Council that many local governments across the country had various goal programs to promote minority businesses.  He stated that these programs were declared unconstitutional in two (2) cases and the US Supreme Court said that race conscience standards were unlawful.  Mr. Gergel said that under the City’s proposal, 20% of every construction contract over $200,000 would be set-aside for subcontractors  and the proposal does not designate race. He stated that the non-discriminatory policy provides a due process procedure that allows the City of Columbia to be vigorous in identifying, investigating and remedying any discrimination in the market place.

Ms. Diane Sumter, DESA Inc., informed Council that she has been working with the Minority Business Enterprise Dispense Legal Fund since 1968 on efforts like this.  She stated that in 2002 we’re beginning the first step in an effort that will build the City’s businesses.  She said that she is more concerned that the business community didn’t even respond.  Ms. Sumter asked Council to consider placing minority businesses with Economic Development since they have the skill set to assist these businesses.

No one else appeared in favor of or in opposition to the proposed ordinance.

Mayor Coble closed the Public Hearing at 10:20 a.m.

 CITY COUNCIL DISCUSSION / ACTION

C. Ordinance No.: 2002-085 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article III, Officers and Employees, Sec. 2-116 City Clerk through Sec. 2-126 Employee grievance procedure for city-funded agencies and Article IV, Departments, Sec. 2-151 Departments created; department heads; administrative regulations and procedures.   Approved on first reading October 02, 2002.

Upon motion by Mr. Cromartie, seconded by Ms. Isaac, Council voted five (5) to two (2) to approve on second reading Ordinance No.: 2002-085 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article III, Officers and Employees, Sec. 2-116 City Clerk through Sec. 2-126 Employee grievance procedure for city-funded agencies and Article IV, Departments, Sec. 2-151 Departments created; department heads; administrative regulations and procedures.  Voting aye were Mr. Cromartie, Mr. Osborne, Mr. Davis, Ms. Isaac and Mayor Coble.  Voting nay were Mr. Papadea and Ms. Sinclair.

D. Finlay Park Landscaping – Mr. Allison Baker and Dr. Louis Lynn

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to endorse Action Plans A and B for the landscape renovation of Finlay Park.

E. Main Street Beautification Schedule - Mr. Tom Ward, Senior Project Administrator

Mr. Tom Ward, Construction Administrator, told Council that there are some issues and challenges that need to be resolved relating to the design and construction phases prior to the bid process.
 
Upon motion by Mr. Papadea, seconded by Mayor Coble, Council voted unanimously to postpone Phase I of the Main Street Beautification Project until January 2004 and Phase II until January 2005 to assure that all issues related to design and construction can be resolved.

**Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve additional funding for the installation of a fountain at City Hall by the Garden Club an amount not to exceed $25,000 from the Council Contingency Fund.
 
F. North Main Streetscaping Briefing - P. J. Noble & Associates, Inc.

Ms. Pat J. Noble briefed Council on the North Main Street Improvement Project.  Ms. Noble told Council that since May they have been in the analysis phase of the project.  She said a draft Urban Design Study and a draft Traffic Study has been completed.  She also stated that their role has been one of public involvement.  Ms. Noble informed Council that a meeting to share the results has been scheduled for the N. Main Street Advisory Committee on October 17, 2002 and a Public Meeting has been scheduled on October 21, 2002.

Mr. Derrick Piper, Parson, Brinkerhoff, Quade, and Douglas Consultant, presented Progress Report No. 3 to Council members.  Mr. Piper told Council that the traffic problems we have now are going to get worse in the future.

Mr. Bill Manley requested that all Neighborhood Presidents be notified of meetings and be provided additional information.

G. COATS Update - Mr. Chip Land, Deputy Director of Planning

Mr. Chip Land, Deputy Director of Planning, briefed Council on the financial status of COATS.  Mr. Land stated that COATS gets about $8 million per year and there are a lot of projects competing for these funds.  Mr. Land told Council that Pineview Road has been highlighted as a priority along with mass transit.  He suggested that projects be bundled together for bonding.

H. Columbia Tennis Center / New Park Land - Mr. Allison Baker, Director of P&R

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to authorize the purchase of 61.86 acres, in the amount of $2,007,252.00, for a new City Park and to incorporate the proceeds from the sale of the Pelham Road property sold to Mr. Todd Avant to the purchase of the 61.86 acres.  Mr. Papadea abstained from voting due to a conflict of interest.

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to approve the concept of renovating the existing City Tennis Center subject to Council receiving a more detailed proposal.

I. Council is asked to approve a request from a group of Neighbors to close a portion of Cedarwood Lane from the intersection of Cedarwood Lane and Devereaux Road around the "L" to the intersection of Cedarwood Lane Cedarwood Lane and Heatherwood (See Map), on Sunday, October 20, 2002, from 4:00 p.m. until 8:00 p.m. for a Neighborhood Street Party.

Upon motion by Mr. Papadea, seconded by Ms. Isaac, Council voted unanimously to approve a request to close a portion of Cedarwood Lane from the intersection of Cedarwood Lane and Devereaux Road around the "L" to the intersection of Cedarwood Lane  and Heatherwood on Sunday, October 20, 2002, from 4:00 p.m. until 8:00 p.m. for a Neighborhood Street Party.

J. Council is asked to approve a request from Forest Hills Neighborhood Association to close off the 2800 block of Canterbury on Sunday, October 13, 2002, from 5:00 p.m. until 7:00 p.m. for an Annual Covered Dish Picnic.  Contact: Mrs. Leslie Patterson (782-7720)

Upon motion by Mr. Papadea, seconded by Ms. Isaac, Council voted unanimously to approve a request to close the 2800 block of Canterbury on Sunday, October 13, 2002, from 5:00 p.m. until 7:00 p.m. for an Annual Covered Dish Picnic.

K. Breast Cancer Awareness ($2,000) and Lunch Buddy Program ($1,500) Funding Requests

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve funding for the Breast Cancer Awareness and Lunch Buddy Programs in the amount of $3,500 from Council Contingency Fund.

L. Council is asked to approve a request from the Columbia Urban League to be a partner of the 35th Annual Equal Opportunity Day Dinner at Seawell's on Wednesday, October 30, 2002 beginning at 6:00 p.m.  Partnerships range from $1,500 to $10,000 at $2,500 intervals after $2,500.  Contact:  Michael B. McGee

Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted unanimously to approve funding for the Columbia Urban League 35th Annual Equal Opportunity Day Dinner in the amount of $2,500 from the Council Contingency Fund.

M. Council is asked to approve a Change Order for W900 / Main Street Water Line, as requested by Engineering.  Award to Spinello Companies, the current contractor, in the amount of $143,876.72.  There is 0% increase in MBE/FBE participation due to this change order, as all work will be performed by the contractor

  Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve a Change Order for W900 / Main Street Water Line, as requested by Engineering.  Award to Spinello Companies, the current contractor, in the amount of $143,876.72.

REVISION  M1. Ordinance No.: 2002-098 – Authorizing City Manager or First Assistant City Manager to execute Deeds for the transfer of 1140 Hulda Avenue TMS #09211-02-12 and 4805 James Street TMS #11603-05-11 to Eau Claire Development Corporation.

  Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve on first reading Ordinance No.: 2002-098 - Authorizing City Manager or First Assistant City Manager to execute Deeds for the transfer of 1140 Hulda Avenue TMS #09211-02-12 and 4805 James Street TMS #11603-05-11 to Eau Claire Development Corporation.

AMENDED M2. *Letter of Intent for Columbia’s Weed & Seed Official Recognition and Competitive Application – Mr. Richard Semon, Director of Community Development

  Mr. Rick Semon, Director of Community Development, briefed Council on the Letter of Intent for Columbia’s Weed & Seed Program.  Mr. Semon told Council that this program would concentrate on a specific neighborhood and that is the area around Pinehurst Park because of the crime in that area.  He stated that the funding level is approximately $200,000 per site.

  M3. *Wastewater Outfall Update – Mr. John Dooley, Director of Utilities
 
Mr. John Dooley, Director of Utilities, informed Council that they are experiencing problems with 200 feet of the outfall on the riverside of the levee.  Mr. Dooley told Council that the head wall has separated and one section of pipe has dropped down.  He said that the pipe has been stabilized, but it needs to be fixed until.  Mr. Dooley told Council that there is a project in the CIP to extend the outfall out into the river and to install diffusers by June 2003.

M4. *Convention Center and USC Arena Water Retention Pond Update

Mr. Steven Gantt, Assistant City Manager, informed Council that a large retention pond was designed for the Convention Center Site to capture water that is coming along with a lot of other stormwater run-off.   Mr. Gantt told Council that the engineering calculations were incorrect and the pond is going to have to be larger.  He said that a re-design was done and all the water is presently being retained.  Mr. Gantt stated that the larger pond does have a minor impact on the parking lot between the arena and the convention center.   He said that ten (10) spaces would be lost, but it does not adversely affect the footprint of the Convention center for expansion.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL
 
Dr. Germon M. Miller thanked members of Council, especially Councilman Cromartie for their support.  Dr. Miller stated that we all as people have plans but God has us do what he wants us to do.  Dr. Miller told Council that she has started a women’s safety program against violence.

Mr. Steven J. Garrick, 1917 Greene Street, appeared before Council to discuss permit parking in residential areas around USC and Five Points.  Mr. Garrick stated that people that are not residents of the community liter the area with bottles and trash.  Mr. Garrick told Council that non-residents also park without a permit after 6:00 p.m.

EXECUTIVE SESSION DISCUSSION

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to go into Executive Session at 12:30 p.m. for the Discussion of negotiations to proposed co