CITY OF COLUMBIA
CITY COUNCIL REGULAR MEETING
MINUTES
WEDNESDAY, OCTOBER 1, 2003
10 A.M., COLUMBIA CITY HALL
1737 MAIN STREET

The City of Columbia City Council met in regular session on Wednesday, October 01, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 10:06 a.m.  Council members present were The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Absent was The Honorable E. W. Cromartie, II.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

APPROVAL OF MINUTES

1. Minutes of September 17 and 24, 2003

Upon motion by Mr. Papadea, seconded by Mr. Davis, Council voted unanimously to approve on a single motion the Minutes of September 17 and 24, 2003.  Ms. Sinclair was not present for the vote.

PRESENTATION

2. October Employee of the Month – Investigator Walter E. Bales, Jr., Police / Community Policing Operations

Captain Burke introduced Investigator Walter Bales, Jr. as the October 2003 Employee of the Month.  He described Investigator Bales as a 22 year Veteran of the Columbia Police Department who’s passionate about everything he does.

Mayor Coble presented Investigator Walter Bales, Jr. with a plaque honoring him as the City of Columbia October 2003 Employee of the Month.

Mr. Charles P. Austin, Sr., City Manager, presented Investigator Bales with a certificate for one (1) day off with pay and a token of appreciation.

3. Presentation of Certificate – Ms. Carmen Floyd, Assistant Fire Marshall

Chief John Jansen, Columbia Fire Department, described Ms. Carmen Floyd as one of the Fire Department’s greatest employees.

Fire Marshall John Reich, Columbia Fire Department, stated that Ms. Floyd was promoted one (1) year ago to Plans Reviewer and since has eliminated many of our past problems in this area.  He said that her attitude and initiative is wonderful.

Mayor Coble and Mr. Charles P. Austin, Sr., City Manager presented Ms. Carmen Floyd, Assistant Fire Marshall with a Key to the City of Columbia in recognition of being named Fire Marshal of the Year. Ms. Floyd is Columbia’s first female firefighter to receive this recognition.

4. Fast Forward – Ms. Dee Albritton, Director

Ms. Dee Albritton, Director of Fast Forward, updated the members of Council on the recent accomplishments of Fast Forward.  She stated that many local businesses provide support in various ways.  She invited the members of Council to attend a Celebration for the Fast Forward Youth Volunteers on Wednesday, October 29, 2003 at 4:00 p.m.  Ms. Albritton stated that these youth volunteers donated over 12,000 hours of their time to Fast Forward.  She announced that over 22 students are currently enrolled in the after school program at Emily Douglas Park.  Ms. Albritton recently received a National Award for Community Technology Leaders.

**Mayor Coble officially declared Saturday, October 4, 2003 as Allen University Day in the City of Columbia in recognition of Allen University’s Homecoming Celebration.

CONSENT AGENDA

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion Consent Agenda Items 5. through 10. as amended.

STREET CLOSING REQUESTS

5.  Council is asked to approve a request from the Koger Center to close the 800 block of Park Street between Greene Street and College Street on the following dates and times in 2003-2004 for various Children’s Shows.  Contact:  Jeannie Weingarth - Approved

 Wednesday October 8, 2003 9:45 a.m.
 Friday October 24, 2003 9:30 a.m. & 11:00 a.m.
 Friday December 5, 2003 9:30 a.m. & 11:00 a.m.
 Thursday December 11, 2003 9:30 a.m. & 11:00 a.m.
 Tuesday December 16, 2003 9:30 a.m. & 11:15 a.m.
 Wednesday December 17, 2003 9:30 a.m. & 11:15 a.m.
 Thursday December 18, 2003 9:30 a.m. & 11:15 a.m.
 Wednesday February 4, 2004 9:45 a.m. & 11:15 a.m.
 Thursday February 5, 2004 9:45 a.m. & 11:15 a.m.
 Wednesday February 11, 2004 9:30 a.m. & 11:15 a.m.
 Thursday February 12, 2004 9:30 a.m. & 11:15 a.m.
 Wednesday March 10, 2004 9:30 a.m. & 11:30 a.m.

6.  Council is asked to approve a request from the residents of Rickenbaker Road and Burwell Lane to close Rickenbaker Road between Datura Road and Burwell Lane, on Sunday, October 19, 2003, from 3:30 p.m. until 7:00 p.m. or Sunday, October 26, 2003 as an alternate rain date for a neighborhood block party.  Contact: James R. Reid - Approved
 
6a.  **Council is asked to approve a request from the Forest Hills Neighborhood Association to close Canterbury Road at the corner of Wellington Drive, on Sunday, October 5, 2003, from 4:00 p.m. until 8:00 p.m. for a neighborhood picnic. - Approved
 
6b.  **Council is asked to approve a request from the University of South Carolina to close Greene Street from Gadsden Street to the railroad track where it dead ends and to restrict access from the corner of Gadsden Street and Greene Street to Wayne Street and Gervais Street prior to the following events: - Approved

   Sunday Oct 12, 2003 USC Cheerleading  7:00 a.m. – 7:00 p.m.
   Thursday Oct 16, 2003 Cher    4:00 p.m. – 12:00 a.m.
   Sunday  Oct 19, 2003 Shandon Baptist Church 7:00 a.m. – 1:00 p.m.
   Wednesday Oct 22, 2003 Carolina Productions  6:00 p.m. – 10:00 p.m.
   Tuesday  Oct 28, 2003 Olivia Newton John  4:30 p.m. – 11:00 p.m.

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

7.  Council is asked to approve the Purchase of Three (3) Vehicles, as requested by the Water Division.  Award to Love Chevrolet, in the amount of $41,164.44 using the SC State Vehicle Contract.  This vendor is located in Cayce.  - Approved

8.  Council is asked to approve the Purchase of Twenty (20) Sig P220 Pistols, as requested by the Police Department.  Award to Palmetto Equipment Company, the low bidder, in the amount of $12,074.79.  This firm is located in Columbia.  - Approved

9.  Council is asked to approve the Purchase of Covert Recorder Equipment, as requested by the Police Department.  Award to Adaptive Digital Systems, the only manufacturer for this equipment, in the amount of $19,267.50.  This vendor is located in Irvine, California. - Approved

10.  Council is asked to approve the Replacement of Three (3) Complete Heating and Cooling Units at the Lake Murray Water Plant, as requested by Utilities.  Award to Piedmont HVAC, the low bidder, in the amount of $12,474.00.  This firm is located in West Columbia. - Approved

11.  Council is asked for approval to Replace the Windows at the North Main Fire Station, as requested by the Fire Department.  Award to Shenandoah Restorations, the only bidder, in the amount of $77,998.00.  This firm is located in Irmo, SC.

 Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve the Replacement of the Windows at the North Main Fire Station, as requested by the Fire Department.  Award to Shenandoah Restorations, the only bidder, in the amount of $77,998.00.

 12. Council is asked to approve the Demolition of Four (4) Structures, as requested by the Inspections Department.  Award to Carolina Trucking & Demolition, the third lowest bidder, in the amount of $11,500.00.  This firm is located within City limits.
  This item was held over, no action was taken.

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion Item 13. Council is asked to approve Project #SS889-1/2; Proposed 8” SS Crossing Lake Murray Boulevard to Eliminate Interchange Pump Station, as requested by Engineering.  Award to Ideal Construction, the low bidder, in the amount of $160,932.00.; Item 14. Council is asked to approve Change Order #5 for Quail Lane Bridge Replacement, as requested by the Department of Construction and Facilities Management.  Award to Lazer Construction Company, Inc., in the amount of $78,798.29.; and Item 15. Council is asked to approve Change Order #5 for Quail Lane Bridge Replacement, as requested by the Department of Construction and Facilities Management.  Award to Lazer Construction Company, Inc., in the amount of $78,798.29.

13.  Council is asked to approve Project #SS889-1/2; Proposed 8” SS Crossing Lake Murray Boulevard to Eliminate Interchange Pump Station, as requested by Engineering.  Award to Ideal Construction, the low bidder, in the amount of $160,932.00.  This firm is located in White Rock, SC. - Approved

14.  Council is asked to approve the bid items associated with the Widening of Two Notch Road, as requested by Engineering Operations.  Award to U. S. Constructors, Inc. - Approved

15.  Council is asked to approve Change Order #5 for Quail Lane Bridge Replacement, as requested by the Department of Construction and Facilities Management.  Award to Lazer Construction Company, Inc., in the amount of $78,798.29.  This firm is located in Anderson, SC. - Approved

16.  Council is asked to approve an Agreement for Engineering Design and Construction Services necessary to extend City water service to an area of impacted well sites in the Hopkins area; CIP Project #W974, as requested by Engineering Operations.  Award to Power Engineering Company, Inc.  This is a Columbia based firm.

Upon motion by Mr. Papadea, seconded by Mayor Coble, Council voted five (5) to one (1) to approve funding for scenario #2 (see chart below) in an amount not to exceed $391,787.50 or 50% of the construction cost, whichever is less, contingent upon Richland County matching the funds for this project.  Voting aye were Mr. Papadea, Ms. Sinclair, Mr. Davis, Ms. Isaac and Mayor Coble. Voting nay was Mr. Osborne.

Mr. Davis stated that Richland County Council has to be a partner in resolving similar water service issues within District I.  He stated that if Richland County decided not to assist with these projects he would be disinclined to support any further projects on behalf of Richland County.

 Scenario #2 SCDHEC Richland County City of Columbia
Engineering Fees $156,750.00 $101,250.00 $55,500.00 0
Construction Cost $1,288,550.00 $504,975.00 $391,787.50 $391,787.50
Estimated Total $1,445,300.00 $606,225.00 $447,287.50 $391,787.50

ORDINANCES – FIRST READING

 17. Ordinance No.: 2003-087 – Granting encroachment to Rita Creel for construction and maintenance of a brick wall at 1715 Gadsden Street
 This item was held over, no action was taken.

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to give first reading approval on a single motion to Item 18. Ordinance No.: 2003-088 – Granting encroachment to Andrew Clarkson for construction and maintenance of a wrought iron fence and gate with brick knee wall and columns adjacent to his residence at 2330 Wilmot Avenue and Item 19. Ordinance No.: 2003-090 – Granting encroachment to Hyatt Park Neighborhood Association for landscaping, irrigation, signs and lighting.
 
18.  Ordinance No.: 2003-088 – Granting encroachment to Andrew Clarkson for construction and maintenance of a wrought iron fence and gate with brick knee wall and columns adjacent to his residence at 2330 Wilmot Avenue – Approved on first reading.

19.  Ordinance No.: 2003-090 – Granting encroachment to Hyatt Park Neighborhood Association for landscaping, irrigation, signs and lighting – Approved on first reading.

APPOINTMENTS

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted to approve on a single motion Item 20. Council approved the appointment of Ms. Wilhelmina McBride to the Columbia Music Festival Association for a four (4) year term to expire on May 2, 2007 and Item 21. Council approved the appointment of Mr. Barry Walker as a Business Improvement District representative to the Hospitality Tax Advisory Committee as a voting member.

20. Columbia Music Festival Association - Approved

21. Hospitality Tax Advisory Committee - Approved

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL
 
Mr. Toby Ward, Attorney for the Columbia Hotel & Motel Association, appeared before the members of Council to ask the University of South Carolina to withdraw their rezoning request that is scheduled to appear before City Council on the October 8, 2003 Zoning Public Hearing Agenda.  He informed the members of Council that a Motion to Dismiss was filed by the United States Department of Justice in response to a protest filed by Sejward-Dunger, LLC.  He explained that the Motion to Dismiss clearly states that Mr. Mike Bailey didn’t have the authority to sign the Cooperative Agreement on behalf of the Department of Justice.  Mr. Ward stated that the University of South Carolina should bring forth a binding commitment from the National Advocacy Center.  He also raised issues regarding the principal owner of the property being considered for development.

Mr. Eddie Lloyd, Waverly Annex Community, submitted an encroachment request on behalf of the Waverly Annex Community for the installation of a neighborhood sign.

Reverend Kenneth Burton, Lyon Street Neighborhood President, informed the members of Council that the Lyon Street Community went through the Zoning Department to get permission to install fifteen (15) neighborhood markers throughout their community.  He reported that his original request to place a sign at the corner of Millwood Avenue and Dillon Street was denied and they were told where to put their signs.  He urged the members of Council to allow City staff to follow the rules and regulations that are set for these requests.  Reverend Burton congratulated the members of Council on hiring Mr. Charles Austin, Sr. as the City Manager.

Mr. Durham Carter, Martin Luther King Neighborhood President, stated that the area where the sign is located is considered part of the Martin Luther King Neighborhood.

Ms. Doris Hilderbrand, Waverly Neighborhood Organization, stated that there is no such thing as Waverly Annex.

Mr. Temple Ligon, The Columbia Star Reporter, encouraged the members of Council to support newsstands in the downtown area.

Mayor Coble adjourned the regular meeting at 11:10 a.m.

Respectfully submitted by:
Erika D. Moore
City Clerk