CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
September 22, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, September 22, 2004 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  The Honorable Mayor Robert D. Coble called the meeting to order at 9:00 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann. Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

MAJOR CHANGE TO PUD (REZONING) – SECOND READING

A. **1481 THROUGH 1545, 1589 THROUGH 1617 LOST CREEK DRIVE (THE GROVE I AND CHESTNUT WOODS), TMS#05211-01-30 through 34, 05207-03-01 and 02, 05206-09-01 through 03; major change to PUD-R.

Upon motion by Mayor Coble, seconded by Mr. Davis, Council voted unanimously to give second reading approval to the Major Changes to the Planned Unit Development for 1481 through 1545 and 1589 through 1617 Lost Creek Drive (The Grove I and Chestnut Woods), TMS#05211-01-30 through 34, 05207-03-01 and 02, 05206-09-01 through 03, subject to conformance with all documents placed on file by the applicant.

PRESENTATIONS

 B.  Special Presentation – Mr. Charles P. Austin, Sr., City Manager

Mr. Charles Austin, Sr., City Manager recognized Ms. Erika D. Moore, City Clerk for successfully completing a three year certification program with the Municipal Clerks and Treasurer’s Institute to become a Certified Municipal Clerk.

C.  Midlands Education and Business Alliance – Mr. Rick Wheeler, Chair

Ms. Val Richardson, Past Chair, updated Council on the Midlands Education and Business Alliance’s purpose, which is to connect parents, students and educators in Business and Education.  She said that public and private financial commitments are growing.  Ms. Richardson described the unprecedented support that has been given from the school district and Midlands Technical College.

Mr. Rick Wheeler, Chair, told the members of Council that we must have a qualified workforce to sustain and grow our economic vitality.  He said that there’s a huge disconnect in the careers that are being pursued by students and the careers that are actually available.  He stated that the Midlands Education Business Alliance (MEBA) is pursuing all avenues of funding to include federal funding.  He explained that the $175,000.00 funding request is to assist MEBA in maintaining education and career opportunity development for students of the Midlands.
 
Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to authorize the disbursement of funding in the amount of $175,000.00 to the Midlands Education and Business Alliance from the Economic Development Contingency Fund.

D.  The South Carolina Council on Economic Education – The Honorable Mayor Robert D. Coble

Mayor Robert D. Coble presented a request for funding from the South Carolina Council on Economic Development in the amount of $3,275.00 for the Mayor’s Blue Chip Investors Program. This program provides an opportunity for students to interact with the Mayor.

There was a consensus of Council to solicit corporate sponsorships for this program.  Councilman Daniel Rickenmann has agreed to provide food and ice cream for the event, free of charge.

E.  Celebrate Freedom Foundation – Mr. Woody Randall, Chairman

General Woody Randall introduced Mr. James Clark and updated City Council on the 60th Anniversary of the Tuskegee Airmen scheduled for November 4 – 7, 2004.  General Randall told the members of Council that the Celebrate Freedom Foundations’ mission is to educate children on the price of freedom.  He said that people will come from each of the forty-seven (47) chapters from all over the country for this event and that 1,000 room nights have already been booked.  General Randall outlined the schedule of events for the reunion.  He said the Inaugural Ally Freedom Award would be presented to Bulgaria for 100 years of diplomatic relations with the United States and for their unwavering fight in the war against terror.  Ms. Elena Poptodorava, Ambassador to the United States will accept this award on behalf of Bulgaria.  He added that the USAF Thunderbirds Air Show is the only event that is scheduled outside the city.

Mr. James Clark stated that this event would show the caring outreach that the Celebrate Freedom Foundation has.
 
Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to authorize the disbursement of $50,000.00 from the Accommodations Tax Fund to the Celebrate Freedom Foundation for the upcoming 60th Tuskegee Airmen Reunion.

CITY COUNCIL DISCUSSION / ACTION

F. Three Rivers Music Festival – Ms. Virginia Bedford, Executive Director

Ms. Virginia Bedford, Executive Director, introduced the Three Rivers Music Festival Board of Directors.  She told the members of Council that they would continue to spend 6% or more of the total budget on marketing Columbia.  She said that they want to build on diversity and continue to promote various genres of music.  Ms. Bedford told the members of Council that the economic impact is many times over the city’s investment.  She said that they spend more on the event each year, but this year more money was spent locally and in producing a safe and secure environment.  She indicated that she has meet with City Council members and city staff to create a plan that will work.  Ms. Bedford explained that the overall size of the festival would be reduced by one third; the number of stages would be decreased to four (4) stages; a new booking agent would be obtained; an interactive website would be created for citizen input; tickets will be bar-coded to prevent the production of counterfeit tickets; and the event dates are changed to April 22-24, 2005 to avoid conflicts with other major South Carolina events.

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted six (6) to one (1) to authorize the Three Rivers Music Festival to start planning the 2005 festival and to authorize the disbursement of $155,000.00 ($60,000.00 Accommodations Tax Fund and $95,000.00 Hospitality Tax Fund), which was earmarked for the Three Rivers Music Festival. Council directed Mr. Charles P. Austin, Sr., City Manager to identify a funding source, preferably unallocated Hospitality Tax funds, for an additional $145,000.00 needed to bring the total amount of funding to $300,000.00.  These funds should not be disbursed from the General Fund.  Voting aye were Mr. Cromartie, Ms. Sinclair, Mr. Davis, Ms. Devine, Mr. Rickenmann and Mayor Coble.  Voting nay was Mr. Osborne.

PRESENTATIONS

 G.  Convention Center Hotel – Mr. Paul C. Aughtry, Windsor/Aughtry Company
 
Mr. Paul Aughtry presented renderings of the proposed Columbia Convention Center Hotel to the members of City Council.  He described the exterior design of the hotel along with some interior features.  He said that the hotel would be an 8-story building, predominantly brick with stone accents to conform to other structures in the Vista.  He said that the lobby would be redesigned to make it more functional.  He invited the members of Council to tour the newly renovated Hilton in Greenville, South Carolina on Sunday, October 10, 2004. Mr. Aughtry told the members of Council that this $27 million project should be completed by March 2006.

CITY COUNCIL DISCUSSION / ACTION

  H. University of South Carolina Columbia Technology Incubator Program – Mr. Jim Gambrell, Director of Economic Development

Mr. Jim Gambrell, Director of Economic Development requested continued financial support in the amount of $25,000.00 for the USC Columbia Technology Incubator Program.  He stated that he has spoken with Mr. Joel Stevenson and explained to him that financial support will not be available next year due to the lease agreement for 1225 Laurel Street.

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to authorize the disbursement of $25,000.00 from the Economic Development Contingency Fund for continued financial support of the University of South Carolina Columbia Technology Incubator Program.  Mr. Cromartie was not present for the vote.

  I. CanalSide Request for Proposals – Mr. Jim Gambrell, Director of Economic Development

There was a consensus of Council to direct Mr. Jim Gambrell to attach all corresponding exhibits to the Request For Proposals and to review the specifications to ensure that the development of CanalSide is achievable and flexible.

CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion the Consent Agenda Items J. through T. as amended.
 
 STREET CLOSING

J. Council is asked to approve a request from the SC Employment Security Commission to close Wayne Street between Washington Street and Hampton Street on Thursday, October 14, 2004 from 10:00 a.m. until 2:00 p.m. for parking during the State Employer Council Meeting.  Contact: Mr. James D. Keisler, Chief - Approved

K. Council is asked to approve a request from the Residents of Cedarwood Lane to close Cedarwood Lane between Heatherwood Road and Deveraux Road on Sunday, October 24, 2004 from 4:00 p.m. until 8:00 p.m. for a Fourth Annual Street Party.  Contact:  Mr. Tom Milliken - Approved

L. Council is asked to approve a request from the Residents of Capitol Place to close the 500 block of Capitol Place between Blossom Street and Wheat Street on Friday, October 1, 2004 from 6:15 p.m. until 10:30 p.m. for a Capitol Place Neighborhood Block Party.  Contact: Ms. Alisa W. Painter - Approved

 CONSIDERATION OF BIDS & AGREEMENTS

  M. **Council is asked to approve a Memorandum of Understanding to Develop, Market and Promote Programs that are key to the growth, development and entrepreneurial success of small and minority owned businesses, as requested by the Office of Business Opportunities.  Award to the South Carolina Statewide Minority Business Development Center, in the amount of $9,500.00. - Approved

N. Council is asked to approve the Purchase of Body Armor Vests, as requested by the Police Department.  Award to Wright-Johnston, using the S.C. State Contract in the amount of $12,453.00.  This vendor is located within Columbia city limits. - Approved

O. Council is asked for approval to Hire a Caterer for the Employee Appreciation Luncheon, as requested by the Employee Special Activities Committee.  Award to Palmetto Pig, in the amount of $14,096.25.  This firm is located with the Columbia city limits. - Approved

P. Council is asked to approve an Agreement for Laboratory Services for Methylisoborneol and Geosmin Testing during fiscal year 2004/2005, as requested by Engineering Operations.  Award to MWH Laboratories in the amount of $15,540.00.  This firm is located in Monrovia, California. - Approved

  Q. **Council is asked to approve the Replacement of Sidewalk at Finlay Park, as requested by Parks & Recreation.  Award to AAA Concrete Construction, the low bidder, in the amount of $19,500.00.  This firm is located in Lexington, SC. - Approved

R. Council is asked to approve Project #W816-8/9; Proposed PRV Site and Building at Chestnut Hill along Hollingshed Road, as requested by the Department of Utilities and Engineering.  Award to Carolina Tap and Bore, the low bidder, in the amount of $38,600.00.  This firm is located in West Columbia, SC. - Approved

S. Council is asked to approve a Contract for Professional Services between the City of Columbia and Barbara T. McCall Associates for fiscal year 2004-2005 in the amount of $52,800.00 plus reimbursable expenses not to exceed $5,000.00. - Approved

ORDINANCES – SECOND READING

T. Ordinance No.: 2004-081 – Amending 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 11, License, Permits and Miscellaneous Business Regulations, Article II, Business and Professional Licenses, Sec. 11-50, Telecommunications business license tax First reading approval on September 15, 2004. – Approved on second reading.

CONSIDERATION OF BIDS, AGREEMENTS & CHANGE ORDERS

U. Council is asked to approve Project #W838 Lake Murray Water Treatment Plant, as requested by the Department of Utilities and Engineering.  Award to M.B. Kahn in the amount of $19,566,590.00.  This firm is located in Greenwood, SC.

Mr. Osborne withdrew the motion to defer Project #W838 Lake Murray Water Treatment Plant until fiscal year 2005/2006 in order to release funding for pending projects within the City of Columbia.

Upon motion by Mr. Cromartie, seconded by Mr. Osborne, Council voted unanimously to approve Project #W838 Lake Murray Water Treatment Plant, as requested by the Department of Utilities and Engineering.  Award to M.B. Kahn in the amount of $19,566,590.00.  This motion is subject to compliance with the City’s Subcontracting Outreach Program.

  V. **Council is asked to approve an Agreement for Architectural and Engineering Services for the Convention Center Hotel Parking Facility, as requested by General Services.  Award to Wilbur Smith & Associates, in an amount not to exceed $1,019,500.00.
 
This item was held over, no action was taken.

ORDINANCES – FIRST READING
 
Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to give first reading approval on a single motion to Items W. and X. as presented.

W. Ordinance No.: 2004-090 – Request for approval to Grant a permission easement to the SC department of Transportation along a portion of city property for the North Main Street streetscape project, identified as Richland county TMS# 09109-08-09 (North Columbia Fire Station); CF # 250-169 – Approved on first reading.

X. Ordinance No.: 2004-091 – Authorizing acceptance of 3305 Piedmont Avenue, Richland County TMS # 11508-16-03 from the Columbia Housing Development Corporation in exchange for the transfer of 2.42 acres (Parcel “A”), Carver Street, Richland County TMS# 11508-07-01 (portion) – Approved on first reading.

RESOLUTIONS

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve on a single motion Items Y. and Z. as presented.

Y. Resolution No.: R-2004-057 – Authorizing acceptance of a deed for property known as 3305 Piedmont Avenue, Richland County TMS # 11508-16-03, owned by Columbia Housing Development Corporation - Approved

Z. Resolution No.: R-2004-058 – Authorizing City Manager to execute a Memorandum of Agreement with Richland County School District One for School Resource Officers - Approved

EXECUTIVE SESSION DISCUSSION

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to go into Executive Session at 11:00 a.m. for the discussion of Item 1. as presented.

· City Council assembled for the Executive Session discussion at 11:40 a.m.

· City Council adjourned the Executive Session at 12:35 p.m. for a brief recess.

· City Council reconvened the Executive Session at 12:40 p.m.

1. Discussion of employment of an employee
- City Manager Review
 This item was discussed in Executive Session no action was taken.

· City Council adjourned the meeting at 1:30 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk