CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
August 27, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, August 27, 2003 in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:05 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, City Clerk.

CITY COUNCIL DISCUSSION / ACTION

A. Midlands Commission on Homelessness – Mr. Robert Hill

Upon motion by Ms. Sinclair, seconded by Mayor Coble, Council voted unanimously to approve the request for additional funding in the amount of $35,000.00 for the fiscal year 2003/2004 operations budget and directed Mr. Charles P. Austin, Sr., Interim City Manager to determine a funding source.  Mr. Osborne was not present for the vote.

B. Request for Support of Olympia, Granby, Whaley Community Economic Revitalization  – Mr. Michael Dawson, The River Alliance Director

· Mr. Osborne joined the meeting at 9:20 a.m.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve funding for a proposal to develop and implement an “Olympia Live 2003” program in the amount of $10,000.00 from the Economic Development Contingency Fund.

C. Tree & Appearance Commission – Ms. Rosemarie Craig, Chair

Ms. Rosemarie Craig appeared before the members of Council to request funding in the amount of $30,000.00.  She stated that the additional funding would be allocated to the Forestry & Beautification Department fiscal year 2003/2004 budget for the purchase of 200 – 240 additional trees.  Ms. Craig said that the additional purchase of trees would be in compliance with the recommendations from the Davey Resource Group Urban Forestry Program.

There was a consensus of Council to direct Mr. Charles P. Austin, Sr., Interim City Manager to consider this request for funding during the review of surplus funds.
 
D. Recoupment Fees - Captain Harold Reaves

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to authorize the Columbia Police Department to charge the South Carolina State Fair Association for providing traffic control services during the Annual State Fair and to charge the University of South Carolina for providing traffic control services during football games and other events held at Williams Brice Stadium, Carolina Coliseum and the Carolina Center.

· Mayor Coble adjourned the Work Session at 9:45 a.m. to attend a dedication ceremony at SCDOT.

· Mayor Coble reconvened the Work Session at 10:42 a.m.  All members of City Council were present at this time.

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

E. Council is asked to approve a Contract for a Business Recruitment & Strategic Marketing Program, as requested by the Eau Claire Development Corporation.  Award to Mr. Frank Sheldon Newman, Jr., the only responder, in the amount of $42,000.00.  Mr. Newman resides within the city limits.
 This item was moved to the Executive Session discussion.

RESOLUTION

F. Resolution No.: R-2003-057 - Authorizing City Manager to execute an Agreement of Purchase and Sale between the City of Columbia and Washington Square, LLC for the purchase of property known as 1136 Washington Street

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve Resolution No.: R-2003-057 - Authorizing City Manager to execute an Agreement of Purchase and Sale between the City of Columbia and Washington Square, LLC for the purchase of property known as 1136 Washington Street.

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to go into Executive Session at 10:59 a.m. for the discussion of Items G. through L. as amended.

EXECUTIVE SESSION DISCUSSION

 G. Discussion of negotiations incident to proposed contractual arrangements
- Burt on Elementary School
   This item was discussed in Executive Session no action was taken.

- Mr. Charles Williams, Consultant
   This item was discussed in Executive Session no action was taken.

- Annexation Coordinator
   This item was discussed in Executive Session no action was taken.

- **Convention Center Hotel
This item was discussed in Executive Session no action was taken.  Mr. Papadea and Mr. Osborne abstained from discussions due to a potential conflict of interest.

- **CanalSide
   This item was discussed in Executive Session no action was taken.

- **Business Recruitment & Strategic Marketing Program
   This item was discussed in Executive Session no action was taken.

- **Town of Irmo
   This item was held over, no action was taken.

H. Discussion of the employment of an employee
 This item was held over, no action was taken.

 I. Discussion of the evaluation of employees
 **Chief Municipal Judge
   This item was discussed in Executive Session no action was taken.

- **Columbia Police Department
   This item was discussed in Executive Session no action was taken.

· Mr. Papadea left the meeting at 1:53 p.m.

· Ms. Isaac left the meeting at 1:55 p.m.

· Mayor Coble adjourned the Executive Session at 2:03 p.m. to reconvene the Work Session.

J. **Discussion of negotiations incident to the proposed sale of property
- **Farrow Road

 Upon motion by Mayor Coble, seconded by Mr. Davis, Council voted three (3) to one (1) to approve a Contract of Sale between the City of Columbia and Louis Bernard Lynn for the property identified as that certain parcel of land, with any improvements thereon, situate in Richland County, South Carolina, being shown and designated as Parcel C containing 9.9048 acres on plat of Property Surveyed for Capital Heights, L.P. by A&S of Columbia, Inc., dated October 21, 1994, revised October 22, 1994, recorded in the Office of the Register of Deeds of Richland County in Plat Book 55 at page 5146.  Voting aye was Ms. Sinclair, Mr. Davis and Mayor Coble.  Voting nay was Mr. Osborne. Mr. Cromartie abstained from voting due to potential conflict of interest. Mr. Papadea and Ms. Isaac were not present for the vote.

· Mayor Coble reconvened the Executive Session at 2:05 p.m.

 K. **Receipt of legal advice which relates to a pending, threatened or potential claim
- **Dr. and Mrs. Hurt
  This item was held over, no action was taken.

L. **Receipt of legal advice which relates to a matter covered by attorney-client privilege
- **Memorial Park Parking Lot
   This item was discussed in Executive Session no action was taken.

- **Richland County Detention Center Per Diem Charges
  This item was discussed in Executive Session no action was taken.

Mayor Coble adjourned the meeting at 2:18 p.m.

Respectfully submitted by:

Erika D. Moore
City Clerk