The City of Columbia City Council met in regular session on Wednesday, September 04, 2002, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 10:35 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, Acting City Clerk.

APPROVAL OF MINUTES

1. Minutes of July 31, 2002

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve the Minutes of July 31, 2002.

PRESENTATIONS

2. September Employee of the Month – Mr. Archie Molden, Laborer I Solid Waste

Mr. Robert Anderson introduced Mr. Archie Molden as the September 2002 Employee of the Month.  Mr. Molden has been employed with the Solid Waste Division since December 14, 1972 and is an example for other employees.

Mayor Coble presented Mr. Molden with a plaque recognizing him as the City of Columbia September 2002 Employee of the Month.  Ms. Plaugh presented Mr. Molden with a token of appreciation and a certificate for one day off with pay.

3. Citizen’s Advisory Committee Recognitions – Mr. Richard Semon

Mr. Richard Semon, Director of Community Development, presented Citizens Advisory Committee members with a Certificate of Appreciation for services freely and unselfishly given as a member of the Citizens Advisory Committee for Community Development.

4. Workshop Theatre of South Carolina – Ms. Nancy Brook, Executive Director

Ms. Nancy Brooks introduced the members of the Workshop Theatre of South Carolina Board of Directors.  Ms. Brooks stated that the Workshop Theatre has existed for over thirty-five (35) years and they are committed to educating children.  She informed Council that the Theatre provides special classes and scholarships for disadvantaged children in the Standish Acres - Burton Heights Community.

Ms. Dawn Michele Smith performed “Don Juan” a musical number from the Broadway show “Smokey Joe’s Café”.

5. Perfect Fit for Success, Inc. – Ms. Kachet DesChamps
This item was held over, no action was taken.

6. Minority Enterprise Development Week Proclamation

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve funding for the Minority Enterprise Development Week Reception in the amount of $1,573.50 from the Council Contingency Fund.

CONSENT AGENDA

Upon motion by Mr. Papadea, seconded by Mr. Cromartie, Council voted unanimously to approve on a single motion Consent Agenda Item 7. through Item 29., with the exception of Item 21.

 STREET CLOSING REQUESTS

7. Council is asked to approve a request from the Eau Claire Community Council
Organizing Committee to close Main Street from Marshall Street/Sunset Drive to Monticello Road on Saturday, October 19, 2002 from 9:30 a.m. until 11:00 a.m. for the Renaissance Parade and Monticello Road from Main Street to Jackson Street; Jackson Street from Monticello Road to Lamar Street; and Lamar Street from Jackson Street to Kortwright Street from 9:30 a.m. until 5:00 p.m. for the Eau Claire Renaissance Faire.  Approved

8. Council is asked to approve a request from the S.C. Chapter of National Association of Real Estate Brokers to close Pine Street from Hampton Street to Taylor Street on Saturday, September 21, 2002 between 7:00 a.m. and 5:00 p.m. for the 2002 Home Buyers Fair.  Approved

9. Council is asked to approve a request from the United Daughters of the Confederacy to close the 500 Block of Gervais Street on Saturday, September 28, 2002 between 4:00 p.m. and 5:00 p.m. for the 2002 Home Buyers Fair.  Approved

10. Council is asked to approve a request from the residents of Rickendbaker Road and Burwell Lane to close Rickenbaker Road between Datura Road and Burwell Lane on Sunday, October 27, 2002 from 3:00 p.m. until 7:00 p.m. for a Neighborhood Block Party.  An alternate date for the event, if rained out, is Sunday, November 03, 2002.  Approved

11. Council is asked to approve a request from the Tom Sawyer Company to close Hampton Street between Main Street and Assembly Street, Thursday, October 10, 2002, from 3:30 p.m. until 5:30 p.m. for a Richland School District I After School Program in the Boyd Plaza area of the Columbia Museum of Art.  Approved

12. Council is asked to approve a request form the Residents of Sanford Drive to close the 1300 block of Sanford Drive between Kathwood and Mabar, on Sunday, September 29, 2002 from 4:00 p.m. until 8:00 p.m. for an Annual Block Party.  Approved

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

13. Council is asked to approve a Proposal to provide Pre-development Planning Services for the Proposed Convention Center Headquarter Hotel.  Award to the Strategic Advisory Group, LLC, in an amount not to exceed $25,000.00, to include hourly charges plus expenses.  Approved

14. Council is asked to approve a Contract for Lawn Maintenance of the Metro Wastewater Plant and the Lift Station, as requested by Utilities.  Award to Gilchrist Landscaping, the low bidder, in the amount of $3,025 / per month or $36,300.00 annually.  This is a MBE vendor and is located in Richland County.  Approved

15. Council is asked to approve the Purchase of Repair Material and Supplies for the Rainbird Irrigation System at M.L. King Park, as requested by Parks & Recreation.  Award to the low bidders by lot, Hughes Supply, in the amount of $9,975.55 and W.P. Lawn, in the amount of $3,641.71 for at total to include sales tax of $14,298.13.  There are no MBE/FBE vendors who sell Rainbird Parts and Supplies.  Approved

16. Council is asked to approve the Purchase of a Wrought Iron Fence for Pinehurst Park, as requested by Parks & Recreation.  Award to Guardian Fencing Suppliers, the low bidder, in the amount of $10,725.65.  There were no MBE/FBE vendor located who could do this work.  The vendor is located in Richland County.  Approved

17. Council is asked to approve an Agreement for Engineering Services for Improvements at the Metro Wastewater Treatment Plant; CIP Project SS722, as requested by Engineering Operations.  Award to Consoer Townsend Engineering, Inc. (CTE) in an amount not to exceed $499,159.00.  This firm is located on Devine Street.  MBE/FBE participation is 25% or $145,000.00.  Subcontractors and amounts are included as part of the contract.  Approved

18. Council is asked to approve an Agreement for Engineering Services for Design and Construction Services for two (2), MG Water Storage Tanks, as requested by Engineering Operations.  Award to Kimley-Horn and Associates, in an amount not to exceed $580,206.00.  FBE/MBE participation is 22.8% of the overall agreement value.  Subcontractors and amounts are included as part of the contract.  Approved

19. Council is asked to approve a Contract for Project #SS730-8/9; Sanitary Sewer Line Cleaning Television Inspection and Video Recording, as requested by Engineering.  Award to Advance Underground Imaging, the low bidder, in the amount of $37,000.00.  This firm is located in Jacksonville, Florida.  Suggested level of MBE/FBE participation is 0%.  Approved

20. Council is asked to approve an Agreement for Laboratory Services for Cryptosporidium and Giardia, as requested by Engineering Operations.  Award to Clancey Environmental, the low bidder, in an amount not to exceed $42,140.00.  None of the Laboratories known to perform this testing is a certified MBE or FBE.  Approved

21. Council is asked to approve a Contract for Professional Services for the construction of the shell building for EdVenture.  Award bid to DESA, Inc., in the amount of $15,338.35, the remaining balance.  This is a local MBE firm.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted six (6) to one (1) to approve a Contract for Professional Services with an amended Scope of Work for the construction of the shell building for EdVenture to DESA, Inc., in the amount of $15,338.35.  Voting aye were Mr. Cromartie, Mr. Papadea, Ms. Sinclair, Mr. Davis, Ms. Isaac and Mayor Coble.  Voting nay was Mr. Osborne.

The Scope of Work for DESA as it relates to the construction of the EdVenture Children’s Museum on behalf of the City of Columbia is as follows:

1. DESA will serve as the liaison between the General Contractor (Shelco) and the subcontractors on this project.  This will include assistance with scheduling, material delivery, pay request and other duties requested by the City.
2. DESA will also assist the City in recruiting acceptable replacement subcontractors if the need arises during the project.
3. DESA will provide monthly activity reports to the City until substantial completion of the project.

22. Council is asked to approve an Extension of Promissory Note, as requested by Economic Development.  Award to Mainstream Group V, L.P. for an extension of the note until June 14, 2003.  Approved

23. Council is asked to approve a Request for Increased Funding.  Award to the Special City Prosecutor in the amount of $15,000.00.  Approved

ORDINANCES – SECOND READING

24. Ordinance No.: 2002-055 – Granting encroachment to St. James A.M.E. Church for construction, installation and maintenance of a handicap ramp, entryway, steps and driveway within the right of way adjacent to its property located at 413 Henderson Street.  Approved on first reading August 21, 2002.  Approved on second reading.

25. Ordinance No.: 2002-063 – Annexing 727 Deerwood Street, Richland County TMS# 13708-08-10.  Approved on first reading August 21, 2002.  Approved on second reading.

26. Ordinance No.: 2002-069 – Annexing 905 Bluff Road, Richland County TMS# 11206-06-03.  Approved on first reading August 21, 2002.  Approved on second reading.

27. Ordinance No.: 2002-070 – Annexing two +/- acres Garners Ferry Road at County Road, Richland County TMS# 16315-02-02 (portion).  Approved on first reading August 21, 2002.  Approved on second reading.

28. Ordinance No.: 2002-072 – Annexing 5841 Indian Mound Road, Richland County TMS# 13715-01-09.  Approved on first reading August 21, 2002.  Approved on second reading.

29. Ordinance No.: 2002-073 – Annexing Lot 1, Phase II (B1-A and B1-B), Lost Creek Plantation, Richland County TMS# 05100-03-89 (portion).  Approved on first reading August 21, 2002.  Approved on second reading.

ORDINANCES – FIRST READING

30. Ordinance No.: 2002-030 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article V, Procurement, be amended to add Sec. 2-208, Commercial Non-Discrimination; and amending the City Administrative Policies and Procedures (“CAPP”) Subsection 19, Procurement Regulations, to add CAPP 19-2.1 through 19-2.22

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on first reading Ordinance No.: 2002-030 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article V, Procurement, be amended to add Sec. 2-208, Commercial Non-Discrimination; and amending the City Administrative Policies and Procedures (“CAPP”) Subsection 19, Procurement Regulations, to add CAPP 19-2.1 through 19-2.22

A Public Hearing has been scheduled for October 2, 2002.

31. Ordinance No.: 2002-080 – Granting encroachment to Delaney’s Music Pub & Eatery for placement of four tables with umbrellas and sixteen chairs for outdoor dining at 741 Saluda Avenue.

Upon motion by Ms. Sinclair, seconded by Mr. Cromartie, Council voted unanimously to approve on first reading Ordinance No.: 2002-080 – Granting encroachment to Delaney’s Music Pub & Eatery for placement of four tables with umbrellas and sixteen chairs for outdoor dining at 741 Saluda Avenue.

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to authorize staff to organize representatives from the Vista, Mr. Bob Medlock; Downtown Business Improvement District, Mr. Matt Kennell; Five Points, Ms. Debbie Parker; Devine Street, Mr. Perry Lancaster; North Main Corridor, Farrow Road Corridor and Two Notch Road (Mr. Lance Wilson) to review the current encroachment and valet parking ordinances, modify as needed looking at suggestions and other issues that need to be incorporated into the ordinances, and have a report one month from today.

RESOLUTIONS

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to
approve on a single motion Item A. Resolution No.: R-2002-051 – Authorization for Acceptance of Dedication of Streets to the City of Columbia, known as Sundowne Place and Sundowne Court in Hampton Crest, Phase 4; Richland County TMS# 13615-08-01 (portion); CF# 236-08B and Item C. Resolution No.: R-2002-057 – Authorizing Annual Blues Festival at Martin Luther King, Jr. Memorial Park

A. Resolution No.: R-2002-051 – Authorization for Acceptance of Dedication of Streets to the City of Columbia, known as Sundowne Place and Sundowne Court in Hampton Crest, Phase 4; Richland County TMS# 13615-08-01 (portion); CF# 236-08B.  Approved

B. Resolution No.: R-2002-054 – Authorizing Fall Out 2002 Concert and consumption of alcoholic beverages in Finlay Park

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted six (6) to one (1) to approve Resolution No.: R-2002-054 – Authorizing Fall Out 2002 Concert and consumption of alcoholic beverages in Finlay Park.  Voting aye were Mr. Cromartie, Mr. Papadea, Ms. Sinclair, Mr. Davis, Ms. Isaac and Mayor Coble.  Voting nay was Mr. Osborne.

C. Resolution No.: R-2002-057 – Authorizing Annual Blues Festival at Martin Luther King, Jr. Memorial Park.  Approved

OTHER MATTERS

D. Council is asked to approve a request from the United States Marshals Service (USMS) to place protective barriers in front of the J. Bratton Davis U. S. Bankruptcy Courthouse located at 1100 Laurel Street.  Barriers would be an approximate length of 25 feet, the width of the steps and located on the sidewalk where the parking meters previously stood.
This item was held over, no action was taken.

E. Council is asked to approve the disposition of sixty-seven (67) Bicycles, as requested by the Police Department.  After being advertised in the Star Reporter and available for release, award to the Epworth’s Children’s Home.
This item was held over, no action was taken.

F. Council is asked to approve the Destruction of Two Hundred Ten (210) Narcotics that are presently being held in the City of Columbia Police Department Property/Evidence Unit and have been dispositioned for destruction.

Upon motion by Ms. Sinclair, seconded by Mayor Coble, Council voted unanimously to approve the Destruction of Two Hundred Ten (210) Narcotics that are presently being held in the City of Columbia Police Department Property/Evidence Unit and have been dispositioned for destruction.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL

Mr. Michael Parcell stated before Council that he has encountered problems trying to establish a location for his vending cart.  He asked how will the new ordinance affect existing vendors?

Council directed Mr. Parcell to meet with Assistant City Manager Steve Gantt.

Mayor Coble adjourned the meeting at 11:40 a.m.

Respectfully submitted by:
Pamela J. Ferst, CPS
Acting City Clerk