CITY OF COLUMBIA
CITY COUNCIL MEETING MINUTES
WEDNESDAY, AUGUST 20, 2003
10:00 A.M. - 1737 MAIN STREET
CITY COUNCIL CHAMBERS

The City of Columbia City Council met in regular session on Wednesday, August 20, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 10:12 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, City Clerk.

APPROVAL OF MINUTES

1. Minutes of August 6 and 13, 2003

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion the Minutes of August 6 and 13, 2003.

PRESENTATION

  **1a. Proclamation

The members of City Council thanked Mr. I D. Hook for all he has done to make the City of Columbia a better place to live and work and for being the epitome of public service.

Mayor Coble proclaimed Friday, August 8, 2003 as I. D. Hook Day in the City of Columbia.  Mr. Irvin DeWitt Hook began working with the City of Columbia as a Street and Storm Drain Maintenance Supervisor on August 1, 1983 and retired as the Director of Public Works on Friday, August 8, 2003.

Mr. Charles P. Austin, Sr., Interim City Manager, presented Mr. and Mrs. I. D. Hook with a 20-year service pin, a watch and cash as a token of appreciation for his valuable years of service.

CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion Consent Agenda Item 2. through Item 9. and Item 13. through Item 15. as amended.

STREET CLOSING REQUESTS

2. Council is asked to approve a request from the Young Democrats of South Carolina to close the 1700 block of Main Street between Laurel Street and Blanding Street on Saturday, September 27, 2003, from 4:00 p.m. until 11:00 p.m. for the Young Democrats of South Carolina Event at Mac’s on Main.  Contact:  Katie Fowler
Resolution No.: R-2003-055 – Authorizing consumption of alcoholic beverages and Young Democrats of South Carolina Event at Mac’s on Main.   - Approved

3. Council is asked to approve a request from the University of South Carolina and Global Spectrum to close Greene Street from Gadsden Street to the railroad track where it dead ends and to restrict access from the corner of Gadsden Street and Greene Street to Wayne Street and Gervais Street one hour prior to the following events: - Contact:  Matt Homan – Approved

 Friday September 12, 2003 Women’s Expo 4:00 p.m. – 10:00 p.m.
 Saturday September 13, 2003 Women’s Expo 9:00 a.m. – 8:00 p.m.
 Monday September 15, 2003 WWE Raw  6:00 p.m. – 12:00 p.m.
 **Friday September 26, 2003 Palmetto Music Fest 6:00 p.m. – 12:00 p.m.

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

4.  Council is asked to approve a Contract to Resurface City Streets for fiscal year 2003/2004, as requested by the Street Division.  Award to Sloan Construction, the only bidder, in the amount of $755,425.00.  This firm is located in the Midlands. - Approved

5.  Council is asked to approve an Annual Contract for Manhole Rehabilitation; Project #SS786-9/0, as requested by Engineering.  Award to Mechanical Jobbers in the amount of $ 189,900.00.  This firm is located in Stone Mountain, Georgia.  The low bidder did not have the proper license classifications required to award the bid.  - Approved

6. Council is asked to approve the Purchase of One Hundred (100) Trees, as requested by Forestry & Beautification.  Award to Gilmore Plant & Bulb Company, the low bidder meeting specifications, in the amount of $13,535.00.  There were no bids submitted from MBE/FBE vendors.  This vendor is located in Julian, NC.  - Approved

7.  Council is asked to Renew a Contract to Purchase Twenty Six Hundred (2,600) Roll Carts, as requested by the Solid Waste Division.  Award to Toter, Inc., in the amount of $117,117.00.  This vendor is located in Statesville, NC. - Approved

8.  Council is asked to approve the Purchase of Parts & Fittings for MSA Breathing Apparatus, as requested by the Fire Department.  Award to Newton’s Fire & Safety, the only authorized distributor for NC and SC, in the amount of $43,859.63.  The distributor is located in Swepsonville, NC.  - Approved

9.  Council is asked to approve the purchase of Body Armor Vests, as requested by the Police Department.  Award to Wright-Johnston, in the amount of $29,244.60 using the S.C. State Contract.  This vendor is located in the City of Columbia. - Approved

· Ms. Sinclair joined the meeting at 10:32 a.m.

10.  Council is asked to approve the Replacement of the Roof at City Hall, as requested by Support Services.  Award to Aqua Seal, the low bidder, in the amount of $63,899.00.  This firm is located in Cayce, SC.

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve the Replacement of the Roof at City Hall by Aqua Seal, the low bidder, in the amount of $63,899.00.

11.  Council is asked to approve the Replacement of the Old Windows at City Hall, as requested by Support Services.  Award to Shenandoah Restorations, the only bidder, in the amount of $198,748.00.  This firm is located in Irmo, SC.
  This item was held over, no action was taken.
 

12.  Council is asked to approve Change Order #2 to Agreement for Engineering Services for Design and Construction of New Sanitary Sewers in the Five Points Area, as requested by Engineering.  Award to Wilbur Smith Associates, in the amount of $57,000.00.  This is a local firm.
  This item was held over, no action was taken.

13.  Council is asked to approve the Purchase of 20 Sig Sauer Pistols, as requested by the Police Department.  Award to Lawmen’s, the low bidder, in the amount of $12,723.00 using the S.C. State Contract.  This vendor is located in the Midlands. - Approved

 13a. **Council is asked to approve the Two Notch Road Municipal State Highway Project Agreement, as requested by Engineering. - Approved

 13b. **Council is asked to approve Change Order No. 4 for SS757-8/9; Phase III Sanitary Sewer Replacement for Penn Branch / Lake Katherine, as requested by the Department of Construction