CITY COUNCIL DISTRICT I EVENING MEETING MINUTES
WEDNESDAY, AUGUST 18, 2004
6:30 P.M. – 4200 MAIN STREET
HYATT PARK ELEMENTARY SCHOOL CAFETERIA

The City of Columbia City Council met for a District I Evening Meeting on Wednesday, August 18, 2004 in the Hyatt Park Elementary School Cafeteria, 4200 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 6:30 p.m.  Council members present were The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  Absent was The Honorable E. W. Cromartie, II due to his attendance at the National Black Caucus of Local Elected Officials Conference in Cleveland, Ohio.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

APPROVAL OF MINUTES

1. Minutes of August 4 and 11, 2004

Upon motion by Mr. Davis, seconded by Mr. Osborne, Council voted unanimously to approve on a single motion the Minutes of August 4 and 11, 2004 as presented.  Ms. Sinclair and Ms. Devine were not present for the vote.

PRESENTATIONS

2. Welcome to the District I Evening Meeting – The Honorable Sam Davis

Councilman Sam Davis welcomed everyone to the District I Evening Meeting.  He referred to Hyatt Park Elementary School as a treasure of the Eau Claire community.

Mr. Henry T. Hopkins Columbia Council of Neighborhoods President, welcomed everyone to the Eau Claire / North Columbia region.  He thanked the members of Council for the Columbia Assisting Neighborhood Development Opportunities (CANDO) Grant, which they utilized to create ten (10) productive programs in the community.  Mr. Hopkins noted that the Bantus are becoming a vibrant part of the Eau Claire Community.

Maire Dugan, Eau Claire Community Council President, welcomed everyone to the Eau Claire / North Columbia Community.  She stated that she appreciates City Council’s interest in the Eau Claire community.

3. Welcome to Hyatt Park Elementary School – Dr. John Lane, Principal

Dr. John Lane, Principal, welcomed everyone to Hyatt Park Elementary School.  He described Hyatt Park as a great school with tremendous staff.

· Ms. Sinclair joined the meeting at 6:45 p.m.

Ms. Presphonia Perkins, CCC Lab Teacher, told us about the exciting things that were happening at Hyatt Park Elementary School.  She said that Hyatt Park received a $1.1 million grant for a First Reads Program; a $6,000 EIA Grant for Accountable Talk with fifth graders; and a $10,000.00 grant to purchase televisions for the Art Room.  She described the Hyatt Park Reading Patrol Project, We are Authors Program, Real Men are Great Role Models and Touchy Science.  Ms. Perkins told the members of Council that “To teach is to save lives forever”.

· Ms. Devine joined the meeting at 6:53 p.m.

CONSENT AGENDA

Upon motion by Mr. Davis, seconded by Mr. Rickenmann, Council voted unanimously to approve on a single motion the Consent Agenda Items 4. through 19. as presented.  Item 13. was deferred.

STREET CLOSINGS

4.  Council is asked to approve a request from the Columbia Housing Development Corporation to close the 2500 block of Gordon Street on Wednesday, September 15, 2004 from 10:00 a.m. until 9:00 p.m. for an Open House to showcase Edgewood Place.  Contact: Deborah Livingston, Executive Director - Approved
 
5.  Council is asked to approve a request from the Museum of Art and Junior League of Columbia, Inc. to close the 1500 block of Main Street between Taylor Street and Hampton Street on Friday, September 17, 2004, from 3:00 p.m. until 7:00 p.m. for the Building Brighter Tomorrows Through Cultural Enrichment Program. - Approved
  Resolution No.: R-2004-041 – Authorizing Columbia Museum of Art and Junior League of Columbia, Inc. to hold Building Brighter Tomorrows Through Cultural Enrichment Program - Approved

6.  Council is asked to approve a request from the Old Shandon Neighborhood Association to close the 2600 and 2700 blocks of Preston Street between King Street, Woodrow Street and Maple Street on Saturday, October 2, 2004 from 6:00 a.m. until 6:00 p.m. for the Old Shandon Centennial and Homecoming.  Contact: Ms. Alice Perritt, Logistics Chair - Approved
  Resolution No.: R-2004-042 – Authorizing Old Shandon Centennial and Homecoming - Approved

7.  Council is asked to approve a request from the University of South Carolina and Global Spectrum to close Greene Street from Gadsden Street to the railroad track where it dead ends, Gadsden Street and Lincoln Street between Blossom Street and the railroad tracks around the University of South Carolina Greek Housing and to restrict access from the corner of Gadsden Street and Greene Street to Wayne Street and Gervais Street one hour prior to the following events: - Approved

  Friday September 3, 2004  Palmetto CCC Concert 8:00 a.m. – 12:00 a.m.
  Tuesday September 7, 2004 USC Volleyball  5:30 p.m. – 10:30 p.m.
  Friday September 10, 2004 Tim McGraw Concert 8:00 a.m. – 12:00 a.m.
  Sunday September 12, 2004 Van Halen Concert  8:00 a.m. – 12:00 a.m.
  Friday September 24, 2004 Potential Concert  8:00 a.m. – 12:00 a.m.

8.  Council is asked to approve a request from the Richland County Public Library and the University of South Carolina’s College of Library and Information Science to close the following streets during the listed dates and times below for the Annual A(ugusta) Baker’s Dozen Storytelling Festival. Contact: Ginger Shuler, Chief of Youth Services - Approved
 
· Close Henderson Street between Taylor Street and Blanding Street and Blanding Street between Pickens Street and Henderson Street on Friday, April 22, 2005 from 8:00 a.m. until 12:00 p.m.
· Close Hampton Street between Park Street and Assembly Street on Saturday April 23, 2005 from 8:00 a.m. until 3:30 p.m.

9.  Council is asked to approve a request from V.V. Reid Kindergarten & Nursery to close the 700 block of Gabriel Street between David Street and Rosebud Street on Saturday, May 7, 2005 from 9:00 a.m. until 2:00 p.m. for the Annual May Day Festival on the grounds of the Reid Chapel Fellowship Center.  Contact: Minnie B. White - Approved
 
CONSIDERATION OF BIDS & AGREEMENTS

10.  Council is asked to approve the Purchase of Front Assemblies and Card Entrances for POM Parking Meters, as requested by General Services.  Award to POM, Inc., as a Sole Source Procurement, in the amount of $17,666.78.  This vendor is located in Russellville, AR. - Approved

11.  Council is asked to approve the Purchase of Carpet for Renovations to the 4th floor at 1311 Washington Street, as requested by General Services.  Award to Bonitz Flooring Group, using the S.C. State Contract, in the amount of $23,473.99.  This vendor is located in Columbia, SC. - Approved

12.  Council is asked to approve the Purchase of Video Vehicle Detection Equipment to be installed at three (3) intersections, as requested by Traffic Engineering.  Award to Temple, Inc., as a Sole Source Procurement, in the amount of $40,334.70.  This vendor is located in Decatur, AL. - Approved

13.  Council is asked to approve a Contract for Fleet Services Building Expansion, as requested by General Services.  Award to Chao & Associates in the amount of $39,135.00 plus direct expenses estimated at $3,000.00 for a total amount of $42,135.00.  This firm is located in Columbia, SC.
   This item was held over, no action was taken.

ORDINANCES – SECOND READING

14.  Ordinance No.: 2004-048 – Annexing 1001 Kinley Road, Richland County TMS#05000-01-20 First reading approval on August 4, 2004 – Approved on second reading.
 
15.  Ordinance No.: 2004-062 – Annexing 315 South Beltline Boulevard, Richland County TMS# 13805-05-24 First reading approval on August 4, 2004 – Approved on second reading

16.  Ordinance No.: 2004-063 – Annexing 5.74 acres, Clement Road, Richland County TMS# 09104-07-11 First reading approval on August 4, 2004 – Approved on second reading

17.  Ordinance No.: 2004-064 – Annexing Parcels A, B, and C, 81.49 +/- acres, Padgett Road, Richland County TMS# 22109-02-03 and 04 and 22012-01-01 First reading approval on August 4, 2004 – Approved on second reading

18.  Ordinance No.: 2004-071 – Granting encroachment to Oakbrook Village Homeowners Association for an irrigation system, landscaping and privacy fence First reading approval on August 4, 2004 – Approved on second reading

19.  Ordinance No.: 2004-075 – Authorizing transfer of 0.01 acre (290 square feet) of Richland County TMS# 09013-01-07 to The Zion Baptist Church of South Carolina First reading approval on August 4, 2004 – Approved on second reading
 
CONSIDERATION OF BIDS, AGREEMENTS & CHANGE ORDERS

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion Items 20. through 22. as presented.

20.  Council is asked to approve Change Order #1 to Agreement for Engineering Services for the Study of Sediment Loading into Little Lake Katherine; SS8263, as requested by Engineering Operations.  Award to Wilbur Smith Associates in the amount of $55,800.00. This firm is located in Columbia, SC. - Approved

21.  Council is asked to approve the Purchase of Masks for the MSA Breathing Units, as requested by the Fire Department.  Award to Newton’s Fire and Safety in the amount of $103,950.00.  This vendor is located in Swepsonville, NC. - Approved

22. Council is asked to approve a Sanitary Sewer Main Extension Agreement between D.D.C. Properties, Inc. and the City of Columbia for Property Identified as the Alexander Pointe Subdivision, as requested by Engineering Operations.  The construction of approximately 2,939 Linear Feet of 15” gravity sewer line from a pump station located 750’ west of the intersection of Lower Richland Boulevard and Garners Ferry Road has been proposed to provide City sanitary sewer service to this development.  The cost of construction eligible for reimbursement is $186,211.00. - Approved

 23a. Council is asked to approve a Contract for Architectural / Engineering Services for the Design of the Convention Center / Hotel Parking Garage, as requested by General Services.  Award to Wilbur Smith & Associates in an amount not to exceed $952,300.00 including expenses.
 This item was held over, no action was taken.
 
 23b. Council is asked to approve a Contract for the Convention Center / Hotel Parking Garage Streetscape Project, as requested by General Services.  Award to Wilbur Smith & Associates in the minimum amount of $67,200.00.
 This item was held over, no action was taken.

ORDINANCES – FIRST READING

Upon motion by Ms. Sinclair, seconded by Mr. Osborne, Council voted unanimously to give first reading approval on a single motion to Items 24. and 24a. as presented.
 
24.  Ordinance No.: 2004-031 – Authorizing transfer of 1624 and 1630 Catawba Street, Richland County TMS# 11306-03-07 and 08 – Approved on first reading

 24a.  **Ordinance No.: 2004-076 – Granting encroachment to Hampton Oliver and Beth Oliver for installation and maintenance of an irrigation system and replacement of trees at 3415 Devereaux Road – Approved on first reading

RESOLUTIONS

Upon motion by Ms. Sinclair, seconded by Mr. Davis, Council voted unanimously to approve on a single motion Items 25. through 27. as presented.

25. Resolution No.: R-2004-043 – Authorizing execution and adoption of Restrictive Covenants for 1624 and 1630 Catawba Street - Approved

26. Resolution No.: R-2004-044 – Authorizing extension of Contract for Third Party Administration for Tort Liability with Companion Third Party Administrative Services, LLC - Approved

27. Resolution No.: R-2004-045 – Adopting Section 5 and Section 6 of Police Department Policy and Procedures Manual - Approved

INTRODUCTION OF CITY OF COLUMBIA ASSISTANT CITY MANAGERS

Mr. Charles P. Austin, Sr., City Manager introduced the four (4) Assistant City Managers to those in attendance.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL

Mr. Charlie Bowden, Jr., 200 W. Mairiam Avenue, appeared before the members of Council to inform them of a scheduling conflict at the Eau Claire Print Building.  He had scheduled a meeting there and was told two (2) hours prior to his allotted time that the City of Columbia was hosting a reception for the Fort Jackson Commander.  Mr. Bowden described a similar scheduling conflict at Hyatt Park where he was planning a Back to School Bash.  He asked that they begin to contact the requestor once reservations are canceled.

Mr. Henry T. Hopkins, Columbia Council of Neighborhoods President, requested an update on the N. Main Streetscape Project.  He said that there is a concern about parking and that the businesses along N. Main need assistance.  Mr. Hopkins invited the members of City Council to the Eau Claire Renaissance Faire.

Mr. Bill Manley told the members of Council that forty-two (42) years ago his eldest child began school here at Hyatt Park Elementary School.  He said that Dr. Lane is very active in the community.  Mr. Manley told the City Manager that he has selected good Assistant City Managers.

Ms. Maire Dugan, Eau Claire Community Council President, told the members of Council that funding for the Eau Claire Renaissance Faire has been decreased to $4,000.00.  She asked if it was appropriate for their funding to come from the Accommodations Tax fund since the event does not promote tourism.  Ms. Dugan stated that other funding requests might be categorized incorrectly and therefore receive less funding.  She asked that City Council review this issue more closely.

Ms. Katheryn Bellfiled, Booker Washington Heights Organization, asked what could be done about the tires that are left lying on the side of the road for months, because Solid Waste won’t pick them up.

Mr. Bruce Sanders, Colonial Heights Neighborhood Organization President, told the members of City Council that it would be great to have more evening meetings.  He asked for assistance with a drainage issue on Liberty Street.  He said that responsibility for resolving this issue continues to be shifted between the City of Columbia and SCDOT.

Ms. Wilamena Kimpson, Lincoln Park Community, asked for assistance with removing graffiti and gang evidence from a bridge on Water Street.

· City Council adjourned the meeting at 7:25 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk