CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
August 13, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, August 13, 2003 in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Pro-Tempore Jim D. N. Papadea called the meeting to order at 9:10 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Absent was Mayor Robert D. Coble.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, City Clerk.
 
CITY COUNCIL DISCUSSION / ACTION

A. Introduction of the Township Auditorium Interim Executive Director (Mrs. Sally Roach) – Mr. Steven Larkin, Board of Trustees

Mr. Steven Larkin, Board of Trustees, introduced Ms. Sally Roach as the Interim Executive Director of the Township Auditorium.  He invited the members of Council to attend the next board meeting on Monday, August 18, 2003 at 4:00 p.m.

Ms. Sally Roach, Interim Executive Director of the Township Auditorium, thanked the members of Council for their support.  She said that there are exciting times ahead and within the next few months we will begin to see new things at the Township Auditorium.

· Mr. Osborne joined the meeting at 9:23 a.m.

B. Hospitality Tax Funding Presentation – Mr. Steven Gantt, Assistant City Manager

Mr. Steven Gantt, Assistant City Manager, presented various Capital Projects for consideration of funding from the Hospitality Tax Fund. He stated that hospitality tax funding could be used to complete the development at Canal Front from CanalSide to the EdVenture Building; the completion of the proposed Southeast Tennis Center; upgrades to the existing Columbia Tennis Center; Drew Park Wellness Center Equipment and Contingency; and upgrades to Finlay Park.  Mr. Gantt recommended using the hospitality tax to pay the principal and interest of a $10 million bond issue at the cost of $930,000.00 annually over 15 years or a $15 million bond issue at the cost of $1.4 million annually over 15 years.  He informed the members of Council that there are municipalities that utilize the hospitality tax fund to reduce pressure on the general fund.

Upon motion by Mr. Osborne, seconded by Mr. Cromartie, Council voted unanimously to go into Executive Session at 9:34 a.m. for the Discussion of an appointment of a person to a public body.

EXECUTIVE SESSION DISCUSSION

B1. **Discussion of an appointment of a person to a public body
 This item was discussed in Executive Session no action was taken.

· Mayor Pro-Tempore Jim D. N. Papadea adjourned the Executive Session to reconvene the Work Session at 9:54 a.m.

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

 C. Council is asked to approve the Renewal of the Excess Tort Liability Insurance Policy with increased policy limits from $5,000,000 to $10,000,000 with coverage from August 16, 2003 until August 16, 2004, as requested by the Legal Department.  Award to States Insurance in the amount of $228,534.00 to include brokerage fees in the amount of $25,000.00 to Willis.

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve the Renewal of the Excess Tort Liability Insurance Policy with increased policy limits from $5,000,000 to $10,000,000 from August 16, 2003 until August 16, 2004, as requested by the Legal Department.  Award to States Insurance in the amount of $228,534.00 to include brokerage fees in the amount of $25,000.00 to Willis.

ORDINANCE - SECOND READING

D. Ordinance No.: 2003-059 – Annexing Tracts I and B and 25’ strip on McLeod Road at Wilson Boulevard, Richland County TMS #14303-02-11 and 12 and 25’ strip of 14303-02-01 First reading approval August 6, 2003

Upon motion by Ms. Sinclair, seconded by Mr. Davis, Council voted unanimously to approve on second reading Ordinance No.: 2003-059 - Annexing Tracts I and B and 25’ strip on McLeod Road at Wilson Boulevard, Richland County TMS #14303-02-11 and 12 and 25’ strip of 14303-02-01.

ORDINANCE - FIRST READING

E. Ordinance No.: 2003-076 – Authorizing transfer of property known as Richland County TMS# 13605-02-03 from the City of Columbia to Blanchard Machinery Company

Upon motion by Mr. Osborne, seconded by Ms. Isaac, Council voted unanimously to approve on first reading Ordinance No.: 2003-076 - Authorizing transfer of property known as Richland County TMS# 13605-02-03 from the City of Columbia to Blanchard Machinery Company.

OTHER MATTERS

F. Council Meeting Schedule for August / September / October 2003

Upon motion by Ms. Sinclair, seconded by Mr. Davis, Council voted unanimously to approve the following Meeting Schedule for August, September and October 2003.
 

August 27, 2003 Work Session  October 1, 2003 Work Session
    Council Meeting
September 3, 2003  Meetings Cancelled October 8, 2003 Work Session
September 10, 2003 Work Session October 15, 2003 Work Session
 Council Meeting  Council Meeting
 Zoning Public Hearing October 22, 2003 Work Session
September 17, 2003 Work Session October 29, 2003 Meeting Cancelled
 Council Meeting
September 24, 2003 Work Session

F1. **Expanding Through Trade Conference – Ms. Deidre Crow, Economic Development

Ms. Deidre Crow, Economic Development, thanked the members of Council for supporting the Trade Conference.  She invited the members of Council to attend the “Expand Through Trade” conference, which begins with a networking reception at the State Museum on Tuesday, August 19, 2003 at 5:30 p.m.  She stated that it has always been the goal of Economic Development to create wealth through the expansion of existing businesses.  Ms. Crow encouraged the members of Council to provide names of businesses that she could personally invite to the upcoming conference.

APPOINTMENT

F2. **Richland County Council Board of Assessment Control

Upon motion by Ms. Isaac, seconded by Mr. Papadea, Council voted unanimously to approve the appointment of Mr. Ben Arnold to the Richland County Board of Assessment Control due to the original appointee, Mr. Charles Small not being able to serve.

Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 10:07 a.m. to discuss Items G. through J. as amended.

EXECUTIVE SESSION DISCUSSION

 G. **Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Rosewood Youth Development Corporations
    This item was discussed Executive Session no action was taken.

 H. Discussion of negotiations incident to proposed contractual arrangements
- Mr. Charles Williams, Consultant
  This item was discussed in Executive Session no action was taken.

- Annexation Coordinator
  This item was held over, no action was taken.

- Canal Front Terrace Building
  This item was discussed in Executive Session no action was taken.

· Mayor Pro-Tempore Papadea adjourned the Executive Session at 11:36 a.m. to reconvene the Work Session.

- **Historic Columbia Foundation Funding

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve funding for the Historic Columbia Foundation in the amount of $50,000.00 from the Accommodations Tax Fund.

· Mayor Pro-Tempore Papadea reconvened the Executive Session at 11:38 a.m.

 I. Discussion of the evaluation of employees
- Development Corporations
 This item was held over, no action was taken.

- City Attorney’s Office
 This item was held over, no action was taken.

J. **Discussion of negotiations incident to the proposed sale of property
 This item was discussed in Executive Session no action was taken.

Mayor Pro-Tempore Jim D. N. Papadea adjourned the meeting at 11:42 a.m.

Respectfully submitted by:

Erika D. Moore
City Clerk