CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
August 11, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

CITY COUNCIL DISCUSSION / ACTION

A.  Southeast Park Development Update – Mr. Allison Baker, Assistant City Manager for Public Services

Mr. Allison Baker, Assistant City Manager for Public Services told the members of Council that Mr. Kenneth Simmons would provide an update for the Southeast Park and afterwards he would solicit input from the members of City Council.

Mr. Kenneth Simmons, Kenneth B. Simmons and Associates, told the members of City Council that Southeast Park is in the design development stage. He stated that there is a lake that flows through the park and a nearby apartment complex.  He noted that the lake is a very important asset to the park, but it is also a major liability.  Mr. Simmons stated that the lake would be drained and that the dam would be rebuilt to meet the new DHEC standards.  He said that if the dam were to breach it would flood the apartments below it.  He stated that this site contains over 3,300 trees, which are 8” in size or greater.  Mr. Simmons told the members of City Council that his firm has complied 100% with City Ordinances and exceeded the requirements.  He explained that the layout of the park is based on the grand trees and the preservation of groups of trees.  He further explained that there would be minimal impact on the vegetation and that there is a buffer between this facility and the surrounding residential area.  Mr. Simmons stated that a green tree reservoir would be created to allow the water to recharge into the ground and encourage habitation of wildlife such as ducks.  He said that public meetings were conducted and discussions were held with the Boys Scouts and model boat builders.  Mr. Simmons explained that the proposed building is to be two (2) stories and 1,500 square feet with a multi-purpose meeting room, offices, slight concessions and a tennis pro shop on the top floor and a wet education room would be located in the basement.  He introduced Mr. Marion Drayton of Sumter, South Carolina as the Principal Architect and Mr. David Bruce also of Sumter, South Carolina as the Project Architect.  He stated that14 – 16 tennis courts would be built during Phase I.  He listed other amenities as follows: two (2) playing fields, lots of nature trails, a board walk and platform, picnic area, fishing, canoeing, kayaking and primitive Boy Scout camping.  He stated that swimming would not be allowed. He recommended that the City Council consider an Ordinance that would allow camp fires in the park by permit only.  Mr. Simmons said that the intent is to build a passive and natural facility.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to endorse the proposed plan for Southeast Park and directed staff to proceed.

B.  Historic Columbia Foundation Request for Funding – Ms. Robin Waites, Executive Director

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve the City Manager’s recommendations for funding the Historic Columbia Foundation as follows:

1. Release $100,000 of the $200,000 previously allocated from the Hospitality Tax Fund for the operation and maintenance of the City’s two (2) historic house museums through November 2004;
2. Historic Columbia Foundation will make a presentation to City Council at the upcoming City Council Retreat in November for an additional $200,000 that will cover operation and maintenance of the City’s two (2) historic house museums through fiscal year 2004/2005; and
3. City staff would consider the request for fiscal year 2005/2006 funding in the amount of $250,000 during the upcoming budget cycle.

Ms. Belinda Gergel, Historic Columbia Foundation Board Chair, thanked the members of City Council for their support.  She announced the appointment of Ms. Robin Waites as the new Executive Director of the Historic Columbia Foundation.

Ms. Robin Waites, Historic Columbia Foundation Executive Director, invited the members of City Council to the 26th Annual Jubilee Festival on Saturday, August 28, 2004 at the Manns Simons Cottage.

 B1.  **Way Finder Master Plan and the Columbia Riverbanks Region Graphic Identity Program – Mr. Steve Gantt, Senior Assistant City Manager for Operations

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to authorize staff to proceed with the original Way Finder Master Plan subject to notifying Ms. Cathy Novinger, Columbia Branding Initiative Chair or Mr. Mike Flack of the Columbia Branding Initiative Committee.  Mr. Davis was not present for the vote.

STREET CLOSING

 B2.  **Council is asked to approve a request from Trinity Baptist Church to close the 2500 block of Richland Street between Waverly Street and Two Notch Road on Saturday, August 21, 2004 from 10:00 a.m. until 2:00 p.m. for a Community Health Initiative.  Contact: Jewel Golden-Wright

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve a request from Trinity Baptist Church to close the 2500 block of Richland Street between Waverly Street and Two Notch Road on Saturday, August 21, 2004 from 10:00 a.m. until 2:00 p.m. for a Community Health Initiative.
 
CONSIDERATION OF BIDS & AGREEMENTS

B3.  **Council is asked to approve a Contract for Environmental and Demolition Services for the former SCDOT Central Service Station and the Milner House, as requested by the Special Projects Administrator.  Award to the Gage Group, in the amount of $72,583.00 to include a 10% contingency.  This firm is located in Columbia, SC.

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve a Contract for Environmental and Demolition Services for the former SCDOT Central Service Station and the Milner House, as requested by the Special Projects Administrator.  Award to the Gage Group, in the amount of $72,583.00 to include a 10% contingency.

 B4.  **Council is asked to approve the Purchase of Two (2) Link Belt Model Number GA25 COG Rake Barscreens, as requested by the Metro Wastewater Treatment Plant.  Award to US Filter / Envirex Products in the amount of $196,245.00.  This vendor is located in Chalfont, PA.

 Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve the Purchase of Two (2) Link Belt Model Number GA25 COG Rake Barscreens, as requested by the Metro Wastewater Treatment Plant.  Award to US Filter / Envirex Products in the amount of $196,245.00.  This vendor is located in Chalfont, PA.

ORDINANCES – SECOND READING

Upon motion by Ms. Sinclair, seconded by Mr. Osborne, Council voted unanimously to approve on a single motion Items C. through F. as presented.

C. Ordinance No.: 2004-073 – Annexing 1009 Bendale Drive and 5554 Farrow Road, Richland County TMS# 11612-04-01 First reading approval on August 4, 2004. – Approved on second reading.
 
  D.  Ordinance No.: 2004-077 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 11, Licenses, Permits and Miscellaneous Business Regulations, Article IX, Prevention of Discrimination in the Rental or Sale of Housing, Sec. 11-395, Unlawful housing practices to add (9), (10) and (11) First reading approval on August 4, 2004. – Approved on second reading.
 
   E.  Ordinance No.: 2004-078 – Amending Ordinance No.: 2004-054 to adjust millage rate First reading approval on August 4, 2004. – Approved on second reading.
 
  F.  Ordinance No.: 2004-080 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article III, Officers and employees, Sec. 2-116 City Clerk through Sec. 2-134 Employee grievance procedure for city-funded agencies and Article IV, Departments, Sec. 2-151 Departments created; department heads; administrative regulations and procedures First reading approval on August 4, 2004. – Approved on second reading.

TRAFFIC ISSUE

G. York Drive Speed Control Request – Mr. Dave Brewer, Traffic Engineer
 This item was deferred until August 18, 2004.

EXECUTIVE SESSION DISCUSSION

Upon motion by Mr. Cromartie, seconded by Mayor Coble, Council voted unanimously to go into Executive Session at 9:45 a.m. for the discussion of Items H. through J. as amended.

H. Discussion of negotiations incident to proposed contractual arrangements
- Department of Mental Health (Farrow Road Annexation)
- Richland County (Fire Services Contract, Animal Services Contract, Township Auditorium, Detention Center)
- **Naval Reserve Building
- ** Contractual Discussion in Reference to the Proposed Baseball Stadium
  These items were discussed in Executive Session no action was taken.

 I. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- B. P. Barber & Associates and Hill Crest Avenue
- Whaley Street
These items were discussed in Executive Session no action was taken.

J. **Receipt of legal advice, which relates to a pending, threatened or potential claim
- Victory Street
- **Policy for High Speed Chases
 These items were discussed in Executive Session no action was taken.

· City Council adjourned the meeting at 11:35 a.m.

Respectfully submitted by:
Erika D. Moore
City Clerk