CITY COUNCIL WORK SESSION MINUTES
AUGUST 10, 2005
9:00 AM – CITY COUNCIL CHAMBERS
1737 MAIN STREET – 3RD FLOOR

The Columbia City Council conducted a Work Session on Wednesday, August 10, 2005 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  The Honorable Mayor Robert D. Coble called the meeting to order at 9:06 a.m.  The following members of City Council were present:  The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  The Honorable Hamilton Osborne, Jr. arrived at 9:11 a.m. Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Salley, City Clerk.

**Mayor Coble recognized Alexander Darwin of Boy Scout Troop #287 out of Saint Neumann Catholic Church.  He is earning his Merit Badge in Citizenship.

CITY COUNCIL DISCUSSION / ACTION

A. Palmetto FIRST Robotics Competition – Ms. Martha S. Smith

Ms. Martha S. Smith, State Director of BellSouth requested a sponsorship in the amount of $50,000.00 for the 2006 FIRST Robotics Competition.

· Mr. Osborne joined the meeting at 9:11 a.m.

There was a consensus of Council that Councilwoman Anne Sinclair would discuss available funding options with staff.  Further consideration of this item was deferred until August 17, 2005.

B. Development Center Update – Ms. Krista Hampton, Development Center Administrator

Ms. Krista Hampton, Development Center Administration presented an update on the concept and the process of the Development Center, which is scheduled to open later this year.

C. City Council Retreat Dates and Locations – Ms. Gladys Brown Smith, Assistant City Manager for Administrative Services

Mrs. Gladys Brown Smith, Assistant City Manager for Administrative Services presented a proposed listing of retreat dates and locations.  She requested that City Council provide input on the times and on a location for a weekend retreat.

Council voted to adopt the schedule as presented; to refer to the one (1) day meetings as Planning Sessions; to conduct a two (2) day Retreat on February 3 and 4, 2006; and to determine that location at a later time.

November 30, 2005 Planning Session  Bank of America, 1901 Main Street
February 3 and 4, 2006 Retreat  Location to be determined
March 29, 2006 Planning Session  BellSouth, 1600 Williams Street
May 31, 2006 Planning Session  MASC, 1411 Gervais Street
August 30, 2006 Planning Session  Colonial Life, 1200 Colonial Life Blvd.
November 29, 2006 Planning Session  Location to be determined

D. Southeast Park Leadership in Energy and Environmental Design (LEED) Certification Update – Mr. S. Allison Baker, Assistant City Manager for Public Services

Mr. Ken Simmons of Ken Simmons & Associates and Mr. M. Drakeford of Drakeford Architects provided an update on the Southeast Park Environmental Education Center / Tennis Clubhouse. Both facilities are LEED certified and the design concept is ready for preliminary approval.

Upon motion by Ms. Sinclair, seconded by Mr. Osborne, Council voted unanimously to authorize staff to move forward based on the plans presented today and to secure the construction documents as necessary.

E. Proposed Fees for the Charles R. Drew Wellness Center - Mr. S. Allison Baker, Assistant City Manager for Public Services

Mr. Allison Baker, Assistant City Manager for Public Services and Mr. Jeff Rainwater, Recreation Superintendent presented the proposed fee structure for the Charles R. Drew Wellness Center.

Upon motion by Mr. Cromartie, seconded by Mr. Osborne, Council voted unanimously to conduct a Public Hearing on Wednesday, August 24, 2005 at 10:00 a.m. at City Hall, 1737 Main Street in the City Council Chambers.

F. Security Cameras – The Honorable Mayor Robert D. Coble

Upon motion by Mayor Coble, seconded by Mr. Osborne, Council voted unanimously to authorize the composition of a Columbia Police Department Taskforce to develop a strategy for camera deployment and operation.  Staff was further directed to consult with the University of South Carolina’s Criminal Justice Department, the Municipal Association and the National League of Cities.

G. Capital City Stadium – The Honorable Mayor Robert D. Coble

City Council discussed the proposed Capital City Stadium Lease Agreement between the City of Columbia and Shanahan & Company.

Members of Council requested a schedule of monthly maintenance fees for the Capital City Stadium.  Consideration of this item was deferred until August 17, 2005.

· Ms. Devine left the meeting at 11:20 a.m.

TRAFFIC CONTROL

H. Hamptonwood East - Council District 4

Upon motion by Mr. Osborne, seconded by Mayor Coble, Council voted four (4) to two (2) to approve the installation of one speed hump each to the east and west of Hamptonwood Court, based upon the prevailing speeds and lack of suitable cross streets for multi-way stop control.  Voting aye were Mr. Cromartie, Mr. Osborne, Mr. Rickenmann and Mayor Coble.  Voting nay was Ms. Sinclair and Mr. Davis.

STREET CLOSINGS

I. Council is asked to approve a request from the Martin Luther King Neighborhood Association to close Greene Street where it intersects with Pavilion Avenue, Pine Street and Heidt Street on Saturday, August 13, 2005 from 9:00 a.m. until 6:00 p.m. for a Back to School Block Party.  Contact:  Mr. Durham Carter

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve a request from the Martin Luther King Neighborhood Association to close Greene Street where it intersects with Pavilion Avenue, Pine Street and Heidt Street on Saturday, August 13, 2005 from 9:00 a.m. until 6:00 p.m. for a Back to School Block Party.

BIDS, AGREEMENTS AND CHANGE ORDERS

J. Council is asked to approve a Contract for Professional Services to Increase the Understanding of the City’s Current Economic Structure, to Identify Economic Opportunities that are Realistic and Compatible with the City’s Collaborative Plan and to Identify and Discuss the Potential Growth of Existing and Emerging Industries in the City, as requested by the Office of Business Opportunity.  Award to The Corporation for Economic Opportunity, in the amount of $44,100.00 to include expenses.  This firm is located in Columbia, SC.  Funding Source: Office of Business Opportunity Operating Budget (Fiscal year 2004/2005 Carry Forward) - This item was discussed in Executive Session.  No action was taken.

· Ms. Devine returned at 11:49 a.m.

K. Council is asked to approve an Emergency Purchase Order for the Hiring of Seventeen (17) Temporary Employees for Six (6) Weeks to Assist with the Routine Upkeep and Critical Maintenance in City Parks, as requested by the Parks & Recreation Department. Award to The Flemming Group, Inc. in an amount not to exceed $53,280.00.  Funding Source:  1015104-6107

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve an Emergency Purchase Order for the Hiring of Seventeen (17) Temporary Employees for Six (6) Weeks to assist with the Routine Upkeep and Critical Maintenance in City Parks, as requested by the Parks & Recreation Department. Award to The Flemming Group, Inc. in an amount not to exceed $53,280.00.

L. Council is asked to approve a Letter of Engagement to Assist in Fostering Economic Development in the City of Columbia Through the Use of Targeted Mass Media, as requested by the Office of Business Opportunity. Award to Roberts-Roberts & Associates, LLC (UPN Station 47), in the amount of $270,000.00.  This firm is located in Columbia, SC. Funding Source: Empowerment Zone 50% and the Columbia Economic Renaissance (CER) Fund 50%

Upon motion by Mr. Cromartie, seconded by Mr. Rickenmann, Council voted five (5) to one (1) to approve a Letter of Engagement to Assist in Fostering Economic Development in the City of Columbia Through the Use of Targeted Mass Media, as requested by the Office of Business Opportunity. Award to Roberts-Roberts & Associates, LLC (UPN Station 47), in the amount of $270,000.00.  Voting aye were Mr. Cromartie, Ms. Sinclair, Mr. Davis, Ms. Devine and Mr. Rickenmann.  Voting nay was Mr. Osborne.

M. Council is asked to approve Renovations to the Basement and First Floor areas of Washington Square, as requested by General Services.  Award to Boykin Contracting, Inc., the only bidder, in the amount of $449,000.00. This MBE firm is located in Columbia, SC. Funding Source:  CP105102 – Washington Square Renovations

Upon motion by Mr. Cromartie, seconded by Mr. Osborne, Council voted unanimously to approve Renovations to the Basement and First Floor areas of Washington Square, as requested by General Services.  Award to Boykin Contracting, Inc., the only bidder, in the amount of $449,000.00. This MBE firm is located in Columbia, SC.

· Mayor Coble left the meeting at 12:01 p.m.

ORDINANCES – SECOND READING

Upon motion by Mr. Davis, seconded by Mr. Rickenmann, Council voted unanimously to give second reading approval on a single motion to Items N., P., Q and S. through W. as presented.  Consideration of Items O. and R. was deferred.

N. Ordinance No.: 2005-050 – Granting encroachment to M. Burgess Mills & Associates for installation and maintenance of entry signs for Middleburg Park at Forest Drive and St. Julian Place and Forest Drive at Devonshire Drive First reading approval was given on August 3, 2005. – Approved on second reading subject to there only being modifications to the existing sign.

 O. Ordinance No.: 2005-074 – Annexing 1111 First Avenue, Richland County TMS# 13511-02-01 First reading approval was given on August 3, 2005. – Second reading consideration was deferred.

P. Ordinance No.: 2005-078 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Building Regulations, Article II, Building and Technical Code, Division 8, is amended to repeal Amusement Devise Code and to add Energy Conservation Code First reading approval was given on August 3, 2005. – Approved on second reading.

Q. Ordinance No.: 2005-079 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 9, Fire Prevention and Protection, Article IV, Fire Prevention Code, Sec. 9-68, Amendments, and renumber subsequent sections First reading approval was given on August 3, 2005. – Approved on second reading.

R. Ordinance No.: 2005-080 – Amending Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Building Regulations, Article II, Building and Technical Codes, Division 7, Property Maintenance Code, Sec. 5-151, Adoption; conflicting provisions First reading approval was given on August 3, 2005. -  Second reading consideration was deferred until August 17, 2005.  Staff was directed to revise the Ordinance to include section 111.1 as stated in the 2000 Property Maintenance Code and as currently stated in the City of Columbia’s Municipal Code.

· Mayor Coble returned at 12:14 p.m.

S. Ordinance No.: 2005-081 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 2, Building Code, Sec. 5-51, Adoption; conflicting provisions First reading approval was given on August 3, 2005. – Approved on second reading.

T. Ordinance No.: 2005-082 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 3, Gas Code, Sec. 5-71, Adoption; conflicting provisions First reading approval was given on August 3, 2005. – Approved on second reading.

U. Ordinance No.: 2005-083 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 4, Plumbing Code, Sec. 5-91, Adoption; conflicting provisions First reading approval was given on August 3, 2005. – Approved on second reading.

V. Ordinance No.: 2005-084 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 6, Mechanical Code, Sec. 5-131, Adoption; conflicting provisions First reading approval was given on August 3, 2005. – Approved on second reading.

W. Ordinance No.: 2005-085 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, to add Division 9, International Residential Code for One- and Two- Family Dwellings, Sec. 5-191, Adoption; conflicting provisions First reading approval was given on August 3, 2005. – Approved on second reading.

RESOLUTIONS

X. Resolution No.: R-2005-038 – Authorizing City Manager to execute an Agreement of Sale and Purchase

Upon motion by Mr. Rickenmann, seconded by Ms. Devine, Council voted unanimously to approve Resolution No.: R-2005-038 – Authorizing City Manager to execute an Agreement of Sale and Purchase.

APPEARANCE OF THE PUBLIC HAVING BUSINESS WITH CITY COUNCIL

Ms. Shirley Fields Martin, Greening of the Arts Festival, introduced Mr. Skip Pearson to the members of City Council as a supporter of the Greening of the Arts Festival.

Mr. Skip Pearson asked the members of City Council to consider sponsoring the Greening of the Arts Festival, because it is a great that will bring people in.  He said that we needed to preserve the cultural aspect of all things.

Ms. Catherine Fleming Bruce, The Collaborative for Community Trust, invited the members of Council to attend a Special Stamp Unveiling Ceremony to celebrate the first day of issuance of “To Form a More Perfect Union” Civil Rights Stamps on Tuesday, August 30, 2005 at 10:00 a.m. at the Modjeska Simkins Center, 2025 Marion Street.

Upon motion by Ms. Devine, seconded by Mr. Osborne, Council voted unanimously to go into Executive Session at 12:22 p.m. for the discussion of Items Y. through AA. as amended.

EXECUTIVE SESSION

Y. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Rosewood Drive
- **Municipal Court - These items were discussed in Executive Session.  No action was taken.

Z. **Discussion of negotiations incident to proposed contractual arrangements
- UPN Contract - This item was discussed in Executive Session. No action was taken.

AA. **Receipt of legal advice, which relates to pending, threatened or potential claim
- Convention Center Briefing - This item was discussed in Executive Session. No action was taken.

· Council adjourned the meeting at 2:15 p.m.

Respectfully submitted by:
Erika D. Salley
City Clerk