CITY OF COLUMBIA
CITY COUNCIL REGULAR MEETING
WEDNESDAY, August 7, 2002
6:00 P.M. - GREENVIEW PARK, 1700 Gavilan Road
CITY COUNCIL CHAMBERS
 

The City of Columbia City Council met in regular session on Wednesday, August 07, 2002, 10:00 a.m. in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 10:05 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Erika D. Moore, Deputy City Clerk.
 
APPROVAL OF MINUTES

1. Minutes of July 17, and 24, 2002

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve the Minutes of July 17, 2002 and July 24, 2002.

PRESENTATIONS
 
2.  August Employee of the Month - Mr. Randall R. Elswick, Procurement Buyer

Mr. Ed Joy, Purchasing Agent introduced Ms. Randy Elswick, Procurement Buyer as the August 2002 City of Columbia Employee of the Month.  Mr. Joy stated that Randy is a real asset to the Purchasing Department and is always early for work.  Mr. Elswick has been employed with the City of Columbia since 1991.

Mayor Coble presented Mr. Elswick with a plaque and Ms. Plaugh, City Manager, presented Mr. Elswick with a certificate for a day off and a token of appreciation.

3.  SCDOT Intern Recognition - Ms. Debbie Price, Forestry & Beautification

Ms. Amy London, Landscape Designer, introduced four (4) SCDOT summer interns that worked in the City of Columbia Forestry & Beautification Department for ten weeks through a program funded by SCDOT.

CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion the Consent Agenda Items as presented.

STREET CLOSING REQUESTS

4. Council is asked to approve a request from the Columbia Music Festival Association to close Pulaski Street in front of the CMFA ArtSpace building from College to the end of the building (not to block the exit to Vista Commons) on Saturday, August 24, 2002 at 7:00 a.m. until 11:00 p.m. for an all day festival of local bands.  Contact: John Whitehead RESOLUTION NO.: R-2002-046 - Authorizing the consumption of alcoholic beverages and outdoor concert for the Columbia Music Festival Association on Saturday, August 24, 2002.  Approved
5. Council is asked to approve a request from the University of South Carolina to close the 1400 Block of Greene Street on Tuesday, August 20, 2002 from 9:00 a.m. until 4:00 p.m., for Cool Off Carolina, sponsored by the Carolina Alumni Association and Wednesday, August 21, 2002 from 9:00 a.m. until 12:00 Midnight, for the Merchantís Fair, sponsored by the Department of Student Life, and Aloha Carolina, sponsored by the Residence Hall Association, associated with Carolina Welcome 2002 for new and returning Carolina Students.  Approved

6. Council is asked to approve a request from Letís Share and R.E.D. Productions to close Hampton Street between Main and Assembly Streets on Saturday, September 07, 2002, from 7:00 a.m. until 5:30 p.m. for the R.E.D.  Hot 3 on 3 Basketball Tournament as part of the 13th Annual African Arts Festival.  Approved

7. Council is asked to approve a request from the Crane Company to close one eastbound lane of Taylor Street at the Baptist Hospital for approximately three (3) to five (5) days (firm dates not available at this time).
Staff Recommendations: 1) Hire off duty Police Officer for traffic control; 2) Closed only between the hours of 9:00 a.m. and 4:00 p.m.; 3) All barricades provided by the Crane Co.; 4) Notify the city a minimum of 72 hours prior to actual street closing.
 Approved staff recommendations
 
8. Council is asked to approve a request to close George Rogers Boulevard between Shop and Bluff Roads, on Saturday, August 10, 2002 from 6:00 a.m. until 9:00 a.m. for the Lou Holtz Road Race.  Approved

9. **Council is asked to approve a request from the Edisto Court Community Association to close the corner of Bay Street at Mitchell Street and the corner of Bay Street at Wiley Street, on Saturday, August 10, 2002, from 9:00 a.m. until 3:00 p.m. for a Back-to-School Neighborhood Block Party.  Approved

10. **Council is asked to approve a request from the Norfolk Southern Railway to close Assembly Street, from Saturday, August 10, 2002 at 6:30 a.m. until Sunday, August 11, 2002 at 9:30 p.m., for railway road crossing improvements.  Approved

CONSIDERATION OF BIDS, AGREEMENTS, AND CHANGE ORDERS

11. Council is asked to approve the purchase of Recapped Tires for FY 2002-2003, as requested by Fleet Services.  Award to Cate McLaurin, the low bidder for lots 1, 2 & 4, in the amount of $8,434.80 and Fraiser Tire, the low bidder for lot 3, in the amount of $18,390.00, for a total to include sales tax of $28,166.04.  The vendors are located in the Midlands.  Bids were sent to two (2) MBE firms that were non-responsive.  Approved

12. Council is asked to approve the Replacement of the Radio Shop HVAC Unit, as requested by Traffic Engineering.  Award to Piedmont HVAC, the low bidder, in the amount of $11,371.00.   The vendor is located in the Midlands.  Bids were sent to three (3) MBE firms with only one response.  Approved

13. Council is asked to approve a Contract for Lot Cutting vacant and unattended lots, as requested by Inspections.  Award to Gilchrist Landscaping, the low bidder, in the amount of $26,000.00.  This is a MBE company located in Richland County.  Approved

14. Council is asked to approve an Agreement for Engineering Services (Parking Feasibility Study) as requested by Development Services.  Award to HNTB for a contract amount of $75,000.00 with a maximum of $7,500.00 for expenses incurred.  Approved

15. Council is asked to approve an Agreement for Laboratory Services for Methylisoborneol (MIB) and Geosmin Analyses, as requested by Engineering Operations.  Award to MHW Laboratories, the low bidder, in the amount of $13,800.00.  No MBE/FBE participation.  The vendor is located out of state.  Approved

16. Council is asked to approve Change Order #1 to a Contract Agreement for CIP #SS819, Phase A: Five Points Sanitary Sewer Rehab Project.  Award to Wilbur Smith Associates in the amount of $10,224.90 for a revised contract price of $930,978.90.  No MBE/FBE participation.  This is a local firm.  Approved

17. Council is asked to approve the Purchase of Hardware for Utilities Application, Finance/HR/Payroll Application, Courts Application, and a Test/backup System.  Award to Government Technology Services, Inc., the lowest quote, in the amount of $178,700.76.  Approved

 ORDINANCES - SECOND READING

18. Ordinance No.: 2002-021 (Revised for 2nd reading) - Granting encroachment to Mitch and Lisa Newman for construction, installation and maintenance of a lattice brick wall with wrought iron decorative top, wrought iron walk gate and wrought iron driveway gate along the property boundaries of 3529 Wilmot Avenue and Bonham Street.  Approved on first reading June 05, 2002.  Approved on second reading as amended.

19. Ordinance No.: 2002-060 (Revised for 2nd Reading) - Amending the 1998 Code of Ordinance of the City of Columbia, South Carolina, Chapter __ (Graffiti Ordinance).  Approved on first reading July 24, 2002.  Approved on second reading as amended.

ORDINANCES - FIRST READING
 
20. Ordinance No.: 2002-019 (Amended) - Granting Encroachment to the Five Points Merchants Association for construction, placement and maintenance of a podium and brass plaque on Greene Street adjacent to the fountain located at the intersections of Greene Street.  Approved on first reading.

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to approve on first reading Ordinance No.: 2002-019 - Granting Encroachment to the Five Points Merchants Association for construction, placement and maintenance of a podium and brass plaque on Greene Street adjacent to the fountain located at the intersections of Greene Street.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously on a single motion, to approve on first reading Item 21. Ordinance No.: 2002-061 - Amending 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 23, Utilities and Engineering, Article V, Water and Sewer Rates, Sec. 23-144, Special water service fees (c) Returned checks and Item 22. Ordinance No.: 2002-066 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 11, Licenses, Permits and Miscellaneous Business Regulations, Article VII, Peddlers and Solicitors, Division, Sidewalk Vending.

21. Ordinance No.: 2002-061 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 23, Utilities and Engineering, Article V, Water and Sewer Rates, Sec. 23-144, Special water service fees (c) Returned checks. Approved on first reading.

22. Ordinance No.: 2002-066 - Amending 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 11, Licenses, Permits and Miscellaneous Business Regulations, Article VII, Peddlers and Solicitors, Division 3, Sidewalk Vending. Approved on first reading.

23. Ordinance No.: 2002-051 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 17, Planning, Land Development and Zoning, Article V, Historic Preservation and Architectural Review, Division 4, Landmarks, Sec. 17-691, Buildings and site list, (c).  Landmark Designation - 1611 and 1619 Pendleton Street.  Approved on first reading.

Upon motion by Ms. Sinclair, seconded by Ms. Isaac, Council voted unanimously to approve on first reading Ordinance No.: 2002-051 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 17, Planning, Land Development and Zoning, Article V, Historic Preservation and Architectural Review, Division 4, Landmark Designation - 1611 and 1619 Pendleton Street.

RESOLUTIONS

24. Resolution R-2002-045 - Authorizing acceptance and dedication of street known to the City of Columbia known as a portion of Bower Parkway, Columbiana Station, Lexington County TMS #02763-01-006, 014; 02797-01-005, 038; and 02898-01-029 (portion); CF #230-03.  Approved

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve Resolution No.: R-2002-045 - Authorizing acceptance and dedication of street known to the City of Columbia known as a portion of Bower Parkway, Columbiana Station, Lexington County TMS #02763-01-006,014; 02797-01-005, 038; and 02898-01-029 (portion); CF #230-03.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL

Mr. G. C. Robinett, Jr., former Assistant City Manager and Finance Director, stated that the city of Columbia Finance Department has always received high ratings and the Certificate of Achievement for Financial Reporting for the Comprehensive Annual Financial Report (CAFR), except in 1994.  Mr. Robinett stated that the Finance Department should always report to the City Manager, because if the cityís bond rating is lowered it will cost the city several thousands of dollars.
 
Mr. James Irwin, stated that mosquito spraying should be based on facts not media hype.

Mayor Coble adjourned the meeting at 10:40 a.m. to reconvene the Work Session.
 

Respectfully submitted by:
 
 

Ms. Erika D. Moore
Deputy City Clerk