CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
August 4, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, August 04, 2004 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:10 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Anne M. Sinclair, The Honorable Sam Davis and The Honorable Daniel J. Rickenmann.  Absent were The Honorable Hamilton Osborne, Jr. and The Honorable Tameika Isaac Devine.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

CITY COUNCIL DISCUSSION / ACTION

A.  Historic Columbia Foundation Request for Funding – Ms. Robin Waites, Executive Director

Ms. Robin Waites, Historic Columbia Foundation Executive Director, told the members of Council that since 2000 the Historic Columbia Foundation has had a contractual agreement with the City of Columbia that provides annual appropriations for operations and maintenance of the Robert Mills House and the Mann Simons Cottage as historic house museums and properties.  Ms. Waites further added that the contract stipulates that the Historic Columbia Foundation shall annually apply to the city for funding.  She explained that for fiscal year 2001/2002 Historic Columbia received $175,000.00 from the City of Columbia to cover such expenses and for fiscal year 2002/2003 their funding was increased to $180,000.00.  Ms. Waites added that for fiscal year 2003/2004 they received $330,000.00 from the Hospitality Tax Fund of which $180,000.00 was allocated to operate and maintain the two (2) properties as museums.  She added that an additional $50,000.00 was allocated from the Accommodations Tax Fund bringing their total management funds for fiscal year 2003/2004 to $230,000.00.  Ms. Waites requested an annual appropriation of $250,000.00 for operational and maintenance expenses for the Historic Homes owned by the City of Columbia.  She requested guidance from City Council on how to handle such funding requests in the future.  She explained that the City of Columbia allocated $200,000.00 from the Hospitality Tax Fund for specific programs during fiscal year 2004/2005.

Dr. Belinda Gergel, Chair of the Historic Columbia Foundation Board of Directors, requested an expedient response from City Council.  She stated that the request of $250,0000.00 is not excessive for operations and maintenance of the two (2) homes.  Dr. Gergel recognized other board members that were present.

Upon motion by Ms. Sinclair, seconded by Mr. Cromartie, Council voted unanimously to authorize Mr. Charles P. Austin, Sr., City Manager to determine a short term and long term solution for funding.  The Historic Columbia Foundation was asked to provide a five (5) year action plan to City Council for their review.  Recommendations will be presented to City Council on August 11, 2004.

B.  Columbia Council of Neighborhoods Request for Funding – Mr. Henry Hopkins, President
  This item was held over, no action was taken.

C.  Palmetto Capital City Classic Request for Funding – Mr. Allison Baker, Assistant City Manager for Public Services

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve funding in the amount of $50,000.00 from the Hospitality Tax Fund or another appropriate source for the 2004 Palmetto Capital City Classic’s General Fund.

D.  CanalSide Development – Mr. Steve Gantt, Senior Assistant City Manager for Operations

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to authorize staff to discontinue Phase II of the CanalSide infrastructure development and to sale the property as one (1) parcel through a Request for Proposals process.

D1.  **Organizational Structure – Mr. Charles P. Austin, Sr., City Manager

Mr. Charles P. Austin, Sr., City Manager, presented Ordinance No.: 2004-080 and requested City Council approval of the same.  He told the members of Council that the reorganization process began with a consultation team from the University of South Carolina to review the overall operations and management structure to include interviews with Department Heads.  He said that the current operations and functionality of the City of Columbia were reviewed and that personalities were not considered.  Mr. Austin assured the members of Council that he took into consideration the best interest of serving those persons who have vested us with the responsibility to provide services.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve the new Organizational Structure as presented by Mr. Charles P. Austin, Sr., City Manager.  (See the Regular Meeting Minutes Item A1.)

APPOINTMENTS

E. Design Development Review Commission
 This item was held over, no action was taken.

PRESENTATIONS

E1. **Fast Forward Quarterly Report – Ms. Dee Albritton

Ms. Dee Albritton, Fast Forward, told the members of Council that 152 adults, 113 preschoolers, 19 Middle School students and 60 High School students participated in Fast Forward this year.  She said that over 1,000 people attended Fast Forward.  She stated that National Science Quest, the Education Development Corporation and Prudential Insurance, who filmed a national public service announcement all visited Fast Forward this year.
 
· City Council adjourned the Work Session at 9:55 a.m. to convene the Regular Meeting.

· City Council reconvened the Work Session at 10:25 a.m.

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to go into Executive Session at 10:30 a.m. to discuss Items F. through G1. as amended.

EXECUTIVE SESSION DISCUSSION

F. Discussion of negotiations incident to proposed contractual arrangements
- Contractual Discussion in Reference to the Proposed Baseball Stadium
- The Township Auditorium
   These items were discussed in Executive Session no action was taken.

 G. Discussion of appointment of an employee
- Fire Department
   This item was discussed in Executive Session no action was taken.

 G1. **Receipt of legal advice, which relates to pending, threatened or potential claim
- Mr. Pete Cannon
- Dr. and Mrs. Hurt
   These items were discussed in Executive Session no action was taken.

· City Council adjourned the meeting at 12:00 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk