CITY COUNCIL DISTRICT I EVENING MEETING MINUTES
WEDNESDAY, AUGUST 3, 2005
6:00 P.M. – SLED FACILITY / AUDITORIUM
4400 BROAD RIVER ROAD

The City of Columbia City Council conducted a District I Evening Meeting on Wednesday, August 3, 2005 at the SLED Facility / Auditorium, 4400 Broad River Road, Columbia, South Carolina.  Mayor Pro-Tempore Hamilton Osborne, Jr. called the meeting to order at 6:02 p.m. The following members of City Council were present:  The Honorable E. W. Cromartie, II, The Honorable Anne M. Sinclair, The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann. Absent was The Honorable Mayor Robert D. Coble.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Salley, City Clerk.

APPROVAL OF MINUTES

1. Minutes of July 27, 2005

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to approve the Minutes of July 27, 2005 as presented.
 
CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve the Consent Agenda Items 2. through 18. as presented.

STREET CLOSINGS

2.  Council is asked to approve a request from the University of South Carolina to close Greene Street between Sumter Street and Bull Street on Tuesday, August 16, 2005 and Wednesday, August 17, 2005 from 9:00 a.m. until 4:00 p.m. for activities associated with Welcome Week.  Contact:  Mr. Jerry T. Brewer, Director of Student Life - Approved subject to the University Police Department being responsible for closing and opening the Greene Street gates.

3.  Council is asked to approve a request to close the 3200 block of Carver Street between Booker Street and Douglas Street on Sunday, September 4, 2005 from 2:00 p.m. until 9:00 p.m. for the Dreher Family Reunion.  Contact:  Ms. Annie Dreher Bailey - Approved

4.  Council is asked to approve a request from the University of South Carolina to close Greene Street between Sumter Street and Bull Street on Thursday, September 8, 2005 at 7:00 a.m. until Friday, September 16, 2005 at 5:00 p.m.  Contact:  Mr. Jerry T. Brewer, Director of Student Life – Approved subject to the University Police Department being responsible for closing and opening the Greene Street gates.

5.  Council is asked to approve a request to close Hampton Street between Main Street and Assembly Street on Friday, September 16, 2005 and Friday, October 14, 2005 from 6:00 p.m. until 12:00 a.m. for the Fall Outdoor Movie Series.  Contact:  Mr. Matt Kennell, President and CEO - Approved

6.  Council is asked to approve a request from the Eau Claire Community Council to close the following streets on Saturday, October 1, 2005 during the times indicated below for the Eau Claire Renaissance Faire.  Contact:  Mr. Henry Hopkins, Executive Director - Approved
· Close North Main Street between Sunset Drive and Monticello Road from 10:00 a.m. until 11:30 a.m.
· Close Monticello Road between North Main Street and Jackson Street and Jackson Street between Monticello Road and Lamar Street from 8:00 a.m. until 4:00 p.m.
· Close Lamar Street between Jackson Avenue and Kortright Street from 8:00 a.m. until 10:00 p.m.
 
7.  **Council is asked to approve a request from the St. Martin De Porres Catholic School to close Oak Street between Taylor Street and Hampton Street on Saturday, August 13, 2005 from 9:30 a.m. until 3:30 p.m. for a Back to School Party.  Contact:  Ms. Tanya Graham, Committee Member - Approved

 7a. **Council is asked to approve a request for the Buckingham Road Neighborhood to close Buckingham Road between Datura Street and Buckingham Circle on Sunday, August 14, 2005 from 3:00 p.m. until 8:00 p.m. for a Neighborhood Picnic.  Contact:  Ms. Rachelle Bartlett - Approved

  CONSIDERATION OF BIDS AND AGREEMENTS

8.  Council is asked to approve Repairs to a Hansen P4 Gear Reducer, as requested by the Metro Wastewater Treatment Plant.  Award to Hansen Transmission, Inc., as a Sole Source purchase, in the amount of $13,862.00. This vendor is Iocated in Birmingham, AL.  Funding Source: 5516208-631800 - Approved

9.  Council is asked to approve the Renewal of a Service Contract for the Mainframe at City Hall, as requested by the Information Technology Department.  Award to Dimension Data in the amount of $21,110.31.  This firm is located in Alpharetta, GA.  Funding Source:  1011120-638200 - Approved

10.  Council is asked to approve a Ground Maintenance Contract, as requested by the Wastewater Treatment Plant and Lift Station.  Award to Naturchem, Inc. the low bidder meeting specifications, in the amount of $49,980.00.  This firm is located in Lexington, SC.  Funding Source:  5516208-638300 - Approved
 
11.  Council is asked to approve the Purchase of one (1) SCBA Cylinder Recharging Station, as requested by the Fire Department.  Award to Safe Air Systems, the low bidder, in the amount of $50,744.59.  This firm is located in Randleman, North Carolina.  Funding Source: GL-2549999-658400 and JL-9607000101-658400 - Approved

12.  Council is asked to approve the Renewal of the Support Services Agreement for Oracle Software used to run IFAS and Banner Programs, as requested by the Information Technology Department. Award to Oracle, USA, as a sole source purchase, in the amount of $62,736.40.  This firm is located in Virginia Beach, VA.  Funding Source:  1011120-638200 - Approved

ORDINANCES – SECOND READING

13. Ordinance No.: 2005-070 – Granting a Franchise to Robert Spencer for operation of a stationary sidewalk-vending cart on the west side of the 1700 block of Main Street First reading approval was given on July 27, 2005. – Approved on second reading subject to review and approval of evidence of insurance and of compliance with health and fire codes.

14. Ordinance No.: 2005-087 - Authorizing transfer of .55 acre, Heyward Street at Lincoln Street to UM-Small, LLC First reading approval was given on July 27, 2005. – Approved on second reading.

15. Ordinance No.: 2005-088 - Authorizing transfer Parcel B-2, Columbia Industrial Park, 1.29 acre portion of Richland County TMS #13511-02-02 Blue Rock Investments, LLC First reading approval was given on July 27, 2005. – Approved on second reading.

16. Ordinance No.: 2005-089 - Authorizing transfer Parcel B-1A, Columbia Industrial Park, 1.68 acre portion of Richland County TMS #13511-02-02 to Superior Mailing Service, Inc. First reading approval was given on July 27, 2005. – Approved on second reading.

17. Ordinance No.: 2005-090 - Authorizing transfer of CanalSide to Beach Equity Investments, LLC First reading approval was given on July 27, 2005. – Approved on second reading.

18. Ordinance No.: 2005-091- Authorizing execution of a Sub-Lease between the City of Columbia and Beyond Better, Incorporated. d/b/a The Athlete Factory and Joseph Robert DeLuca for the first floor and basement of the former Tapp’s Building located at 1644 Main Street First reading approval was given on July 27, 2005. – Approved on second reading.

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

19. Council is asked to approve Change Order #1 to Agreement for Engineering Services for Design and Construction of a Water Line Extension to the Hopkins Area; CIP Project W974, as requested by Engineering Operations. Award to Power Engineering Company, Inc. in the amount of $32,151.00. This firm is located in Columbia, SC.  Funding Source: 2005/2006 Capital Improvements Program - Approved

Upon motion by Mr. Davis, seconded by Mr. Cromartie, Council voted unanimously to approve Change Order #1 to Agreement for Engineering Services for Design and Construction of a Water Line Extension to the Hopkins Area; CIP Project W974, as requested by Engineering Operations. Award to Power Engineering Company, Inc. in the amount of $32,151.00.

20. Council is asked to approve the Renewal of Excess Tort Liability Insurance for August 16, 2005 through August 16, 2006, as requested by the Legal Department.  Award to States Self-Insured Risk Retention Group, Inc., as the low bidder, in the amount of $297,045.00, which includes a $25,000.00 brokerage fee. Funding Source:  6038932/6088938/6068936 - Approved

Upon motion by Ms. Sinclair, seconded by Ms. Devine, Council voted unanimously to approve the Renewal of Excess Tort Liability Insurance for August 16, 2005 through August 16, 2006, as requested by the Legal Department.  Award to States Self-Insured Risk Retention Group, Inc., as the low bidder, in the amount of $297,045.00, which includes a $25,000.00 brokerage fee.

21. Council is asked to approve Change Order #2 to WM604E Remaining; Columbia Canal Water Treatment Plant Improvements Project, as requested by Engineering Administration.  Award to Republic Contracting Corp. in the amount of $332,308.75.  Funding Source: Water Improvement Fund - Approved

Upon motion by Ms. Devine, seconded by Mr. Rickenmann, Council voted four (4) to two (2) to approve Change Order #2 to WM604E Remaining; Columbia Canal Water Treatment Plant Improvements Project, as requested by Engineering Administration.  Award to Republic Contracting Corp. in the amount of $332,308.75.  Voting aye were Mr. Cromartie, Ms. Sinclair, Mr. Osborne and Ms. Devine.  Voting nay were Mr. Davis and Mr. Rickenmann.

22. Council is asked to approve Change Order #1 for the Southeast Park, as requested by the Parks and Recreation Department.  Award to Cherokee Inc., in the amount of $14,294.99.  This firm is located in Columbia, SC.  Funding Source: 4039999 - 6366      PK006401 – 636600 - Approved

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to approve Change Order #1 for the Southeast Park, as requested by the Parks and Recreation Department. Award to Cherokee Inc., in the amount of $14,294.99.

23. Council is asked to approve the Extension of Three (3) Existing Water Tank Maintenance Contracts, as requested by Engineering Operations.  Award to Utility Service Company, Inc. in the total amount of $637,399.80.  This firm is located in Perry, Georgia.  Funding Source:  2005/2006 Capital Improvements Program - Approved
· Change Order #2 to Agreement for Professional Services for Renovation, Painting and Preventive Maintenance Services for the St. Andrews, Horseshoe, St. James, Lake Murray Plant Washwater and Columbia Canal Plant Washwater Tanks (WM6803) $235,920.32
· Change Order #3 to Agreement for Professional Services for Renovation, Painting and Preventive Maintenance Services for the Old Chapin, Cushman, Fairfield, San Marco and Sandhill Tanks (WM6779) $281,649.24
· Change Order #4 to Agreement for Professional Services for Renovation, Painting and Preventive Maintenance Services for the Bible College, Lower Richland, Hobart and Woodfield Tanks (WM6789) $119,820.24

Upon motion by Mr. Rickenmann, seconded by Ms. Sinclair, Council voted unanimously to approve the Extension of Three (3) Existing Water Tank Maintenance Contracts, as requested by Engineering Operations.  Award to Utility Service Company, Inc. in the total amount of $637,399.80.

ORDINANCES – FIRST READING

24. Ordinance No.: 2005-050 – Granting encroachment to M. Burgess Mills & Associates for installation and maintenance of entry signs for Middleburg Park at Forest Drive and St. Julian Place and Forest Drive at Devonshire Drive

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on first reading Ordinance No.: 2005-050 – Granting encroachment to M. Burgess Mills & Associates for installation and maintenance of entry signs for Middleburg Park at Forest Drive and St. Julian Place and Forest Drive at Devonshire Drive.

25. Ordinance No.: 2005-074 – Annexing 1111 First Avenue, Richland County TMS# 13511-02-01

Upon motion by Mr. Osborne, seconded by Ms. Devine, Council voted unanimously to approve on first reading Ordinance No.: 2005-074 – Annexing 1111 First Avenue, Richland County TMS# 13511-02-01.

26. Ordinance No.: 2005-078 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Building Regulations, Article II, Building and Technical Code, Division 8, is amended to repeal Amusement Devise Code and to add Energy Conservation Code

Upon motion by Mr. Rickenmann, seconded by Mr. Cromartie, Council voted unanimously to approve on first reading Ordinance No.: 2005-078 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Building Regulations, Article II, Building and Technical Code, Division 8, is amended to repeal Amusement Devise Code and to add Energy Conservation Code.

27. Ordinance No.: 2005-079 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 9, Fire Prevention and Protection, Article IV, Fire Prevention Code, Sec. 9-68, Amendments, and renumber subsequent sections

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to approve on first reading Ordinance No.: 2005-079 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 9, Fire Prevention and Protection, Article IV, Fire Prevention Code, Sec. 9-68, Amendments, and renumber subsequent sections.

28. Ordinance No.: 2005-080 – Amending Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Building Regulations, Article II, Building and Technical Codes, Division 7, Property Maintenance Code, Sec. 5-151, Adoption; conflicting provisions

Upon motion by Ms. Sinclair, seconded by Mr. Davis, Council voted unanimously to approve on first reading Ordinance No.: 2005-080 – Amending Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Buildings and Building Regulations, Article II, Building and Technical Codes, Division 7, Property Maintenance Code, Sec. 5-151, Adoption; conflicting provisions, subject to the review of the new Property Maintenance Code and an outline of the changes prior to second reading.

29. Ordinance No.: 2005-081 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 2, Building Code, Sec. 5-51, Adoption; conflicting provisions

Upon motion by Mr. Cromartie, seconded by Mr. Rickenmann, Council voted unanimously to approve on first reading Ordinance No.: 2005-081 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 2, Building Code, Sec. 5-51, Adoption; conflicting provisions.

30. Ordinance No.: 2005-082 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 3, Gas Code, Sec. 5-71, Adoption; conflicting provisions

Upon motion by Mr. Cromartie, seconded by Mr. Rickenmann, Council voted unanimously to approve on first reading Ordinance No.: 2005-082 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 3, Gas Code, Sec. 5-71, Adoption; conflicting provisions.

31. Ordinance No.: 2005-083 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 4, Plumbing Code, Sec. 5-91, Adoption; conflicting provisions

Upon motion by Mr. Cromartie, seconded by Mr. Rickenmann, Council voted unanimously to approve on first reading Ordinance No.: 2005-083 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 4, Plumbing Code, Sec. 5-91, Adoption; conflicting provisions.

A. Ordinance No.: 2005-084 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 6, Mechanical Code, Sec. 5-131, Adoption; conflicting provisions

Upon motion by Mr. Cromartie, seconded by Mr. Rickenmann, Council voted unanimously to approve on first reading Ordinance No.: 2005-084 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 6, Mechanical Code, Sec. 5-131, Adoption; conflicting provisions.

B. Ordinance No.: 2005-085 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, to add Division 9, International Residential Code for One- and Two- Family Dwellings, Sec. 5-191, Adoption; conflicting provisions

Upon motion by Mr. Rickenmann, seconded by Ms. Sinclair, Council voted unanimously to approve on first reading Ordinance No.: 2005-085 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, to add Division 9, International Residential Code for One- and Two- Family Dwellings, Sec. 5-191, Adoption; conflicting provisions.

C. Ordinance No.: 2005-086 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 9, Fire Prevention and Protection, Article IV, Fire Prevention Code, Sec. 9-61, Adoption

Chief Bradley Anderson, Columbia Fire Department explained that there are no changes to the current practice and that the impact of adopting this Ordinance would be to update the current Fire Code.

Mr. Earl McLeod, Homebuilders Association of Greater Columbia, expressed concerns about the impact this Ordinance has on the width of the streets in subdivisions and Appendix D limits the number of homes that can be built to thirty- (30) per access road.  He said that City Council is not required to adopt the appendices of the code.  He stated that Appendix D offers no flexibility. He noted that no other local municipality has adopted the appendix. Mr. McLeod requested that first reading consideration be deferred for thirty- (30) days to allow for further discussion.

Upon motion by Ms. Sinclair, seconded by Mr. Davis, Council voted unanimously to approve on first reading subject to Fire Chief Bradley Anderson and Mr. Earl McLeod of the Homebuilders Association meeting within thirty- (30) days to discuss concerns with Appendix D as it relates to building 30 homes per access road.

RESOLUTIONS

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion Resolution Items D., E., F. and H.  Consideration of Item G. was deferred.

D. Resolution No.: R-2005-031 – Authorizing consumption of alcoholic beverages at Columbia Regional Sports Council Gamecock Pep Rallies - Approved

E. Resolution No.: R-2005-033 – Authorizing consumption of alcoholic beverages at Contemporaries Concerts - Approved

F. Resolution No.: R-2005-035 – Authorizing Sidewalk Sales for Granger Owings, Inc. at 1333 Main Street – Approved

G. **Resolution No.: R-2005-038 – Authorizing City Manager to execute an Agreement of Sale and Purchase - Consideration of this item was deferred.
 
H. **Resolution No.: R-2005-039 - Authorizing a Public Hearing for the Improvement Plan for the Congaree Vista Improvement District – Approved subject to staff notifying all property owners that would be impacted by the Congaree Vista BID.  Staff was further directed to submit a petition or a similar document indicating the level of support for the proposed Improvement District.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL    

Mr. J. J. Gentry, Chestnut Hill Plantation Homeowners Association Director, commended Councilman Sam Davis for being active in their community and helping to resolve traffic safety issues. He also thanked Councilman Daniel Rickenmann for donating ice cream for various neighborhood functions.

· Council adjourned the meeting at 7:00 p.m.

Respectfully submitted by:
Erika D. Salley
City Clerk