CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
July 28, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, July 28, 2004 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:10 a.m.  Council members present were The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, and The Honorable Daniel J. Rickenmann.  Absent were The Honorable E. W. Cromartie, II and The Honorable Tameika Isaac Devine.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

CITY COUNCIL DISCUSSION / ACTION

A. Community Promotions Funding Recommendations – Ms. Libby Gober, Ombudsman

Upon motion by Ms. Sinclair, seconded by Mr. Davis, Council voted unanimously to approve the Community Promotions Advisory Committee‘s recommendation to fund three (3) organizations in the total amount of $8,000.00 from the Community Promotions Fund. (See chart below)

Community Promotions 2004-05
Community Promotions 04-05 FY

 B.  Base Relocation and Closure Funding – Mr. Ike McLeese, Greater Columbia Chamber of Commerce President and CEO
 
Upon motion by Mr. Osborne, seconded by Mr. Rickenmann, Council voted unanimously to authorize the disbursement of $50,000.00 to the Greater Columbia Chamber of Commerce for the Base Relocation and Closure project funding.

 C.  Federal Defense Facilities Utilization Integrity Protection Act – Mr. Marc Mylott, Zoning Administrator
 
Upon motion by Mr. Osborne, seconded by Mr. Davis, Council voted unanimously to authorize staff to proceed by initiating dialogue with the Fort Jackson Commander to review the appropriate distance from Fort Jackson; Invite Richland County, Kershaw County, and Forest Acres representatives; Include the Fort Jackson Commander on our current distribution lists for Planning Commission, Board of Zoning Appeals and Zoning Public Hearing Agendas; and to amend the notification requirements within the text of the Zoning Ordinance to require 30-day notification for the Board of Zoning Appeals, the Planning Commission, and for Zoning Public Hearings where subject property is within the to-be-determined surroundings of Fort Jackson.

D.  Way Finder Master Plan – Mr. Steve Gantt, Assistant City Manager

Upon motion by Mr. Osborne, seconded by Mr. Rickenmann, Council voted unanimously to authorize staff to contact the Way Finder Master Plan Consultant, Ms. Eileen Tennor of Mortar and Ink to request that the new brand and colors for the City of Columbia be incorporated into the proposed signage program.   Recommendations will be presented to City Council for approval.

E.  Courtyard at Arsenal Hill – Mr. Steve Gantt, Assistant City Manager
  This item was held over no action was taken.

F.  Convention Center Hotel Site Selection Report - Mr. Steve Gantt, Assistant City Manager

Mr. Shawn Epps of the Construction and Facilities Management Department presented the pros and cons of the current hotel site and the alternate hotel sites.  After receiving this presentation, there was a consensus of Council that the current site at the corner of Park Street and Senate Street is the best location for the Convention Center Hotel.

 F1. **South Carolina Department of Mental Health Campus Easement Acquisition – Mr. Steve Gantt, Assistant City Manager

Upon motion by Mr. Osborne, seconded by Mr. Davis, Council voted unanimously to authorize staff to proceed with the SC Department of Mental Health Campus (SCDMH) Easement Acquisition in the amount of $74,512.23 as requested by the SCDMH.

STREET CLOSINGS

Upon motion by Mr. Osborne, seconded by Mr. Rickenmann, Council voted unanimously to approve on a single motion Items G. through L1. as amended.

G.  Council is asked to approve a request from the Lyon Street Community Association to close Liberty Hill Street between Washington Street and Lady Street at St. Anna’s Park on Tuesday, August 3, 2004 from 6:00 p.m. until 8:00 p.m. for National Night Out and a Back to School Party.  Contact: Rev. Kenneth Burton - Approved
 
H.  Council is asked to approve a request from the Burton Heights Standish Acres Neighborhood Association to close 55 Madera Drive to 83 Madera Drive on Tuesday, August 3, 2004, from 7:00 p.m. until 10:00 p.m. for National Night Out and a Back to School Supplies Block Party.  Contact: Ms. Edna Harrison, Vice President - Approved
 
I.  Council is asked to approve a request from the College Place Community Neighborhood to close the 5200 block of Colonial Drive between Standish Street and Ashley Street on Tuesday, August 3, 2004 from 6:00 p.m. until 10:00 p.m. for National Night Out. Contact: Mr. Henry Bracey - Approved
 
J.  Council is asked to approve a request from the Northwood Hills Neighborhood Association to close Amberly Road between Lauderdale Road and Romford Road on Thursday, August 12, 2004 from 6:00 p.m. until 8:00 p.m. for an Annual Neighborhood Picnic. Contact: Mr. Alvin Hinkle, President - Approved

K.  Council is asked to approve a request from Friendship Baptist Church / Friendship Young People Parents Association to close F. M. Young Street between Liberty Hill and House Street; Lady Street between Liberty Hill and House Street; Youman Street between House Street and McDuffie Avenue; and House Street between Lady Street and F. M. Young Street on Saturday, August 28, 2004 from 6:00 a.m. until 7:00 p.m. for a Neighborhood Back to School Bash.  Contact: Ms. Audy McCary - Approved
L.  Council is asked to approve a request from the Columbia Housing Development Corporation to close the 2300 block of Stark Street between Oak Street and Heidt Street on Thursday, August 12, 2004 from 2:00 p.m. until 9:00 p.m. for the Martin Luther King Revitalization Project Open House.  Contact: Ms. Deborah Livingston, CHDC Executive Director - Approved

 L1.  **Council is asked to approve a request from the Forest Hills Neighborhood Association to close Westminster Street at the intersection of Canterbury Street on Tuesday, August 3, 2004 from 6:00 p.m. until 8:00 p.m. for National Night Out.  Contact: Mr. Jay Courie - Approved
 
ORDINANCES – SECOND READING

M.  Ordinance No.: 2004-022 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 12, Motor Vehicles and Traffic, Article II, Stopping, Standing and Parking, Division 2, Parking Meter Zones to repeal Sec. 12-82, Valet parking zones and to add Division 4, Valet Parking First reading approval on July 21, 2004. – Approved on second reading.

N.  Ordinance No.: 2004-052 – Granting encroachment to the University of South Carolina School of Public Health for installation and maintenance of landscaping and an irrigation system, curb cuts, sidewalks, driveways and a bus pull off along College Street, Park Street, Pendleton Street and Assembly Street First reading approval on July 21, 2004. – Approved on second reading.
 
O.  Ordinance No.: 2004-055 – Granting encroachment to Albert S. Babinec for installation and maintenance of landscaping and an irrigation system at 2008 Marion Street First reading approval on July 21, 2004. – Approved on second reading.

ORDINANCES – FIRST READING

P. Ordinance No.: 2004-069 – Granting encroachment to Thomas W. McGee, III for installation and maintenance of a rope-and-post divider, sprinkler system and landscaping at 1673 Kathwood Drive

Upon motion by Mr. Osborne, seconded by Mr. Rickenmann, Council voted unanimously to approve on first reading Ordinance No.: 2004-069 – Granting encroachment to Thomas W. McGee, III for installation and maintenance of a rope-and-post divider, sprinkler system and landscaping at 1673 Kathwood Drive.
 
Q. Ordinance No.: 2004-072 – Annexing 920 Hemlock Drive (0.58 acre, Parcel 2) Richland County TMS# 11206-06-22

Upon motion by Mr. Davis, seconded by Ms. Sinclair, Council voted unanimously to approve on first reading Ordinance No.: 2004-072 – Annexing 920 Hemlock Drive (0.58 acre, Parcel 2) Richland County TMS# 11206-06-22.

TRAFFIC ISSUES

R. Yorkshire Neighborhood Traffic Control

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to authorize the installation of two (2) / three-way stop controls at the intersections of Litchfield Drive and Kimberly Street and Litchfield Drive and Yorkshire Drive.

Upon motion by Mr. Rickenmann, seconded by Mr. Davis, Council voted unanimously to go into Executive Session at 10:00 a.m. for the discussion of Items S. through V. as amended.

EXECUTIVE SESSION DISCUSSION

S. Discussion of negotiations incident to proposed contractual arrangements
- Department of Mental Health (Farrow Road Annexation)
- CanalSide Development – Mr. Steve Gantt, Assistant City Manager
- Contractual Discussion in Reference to the Proposed Baseball Stadium
  These items were discussed in Executive Session no action was taken.

 T. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Fair Housing Ordinance (Draft) – Mr. Jim Meggs, City Attorney
  This item was discussed in Executive Session no action was taken.
 
 U. Discussion of appointment of an employee
 This item was discussed in Executive Session no action was taken.
 
 V. **Receipt of legal advice, which relates to pending, threatened or potential claim
- City of Columbia vs. The Baltimore and Annapolis Railroad Company d/b/a Carolina Southern Railroad, South Carolina Department of Transportation and City of West Columbia
  This item was discussed in Executive Session, but no action was taken.

· City Council adjourned the meeting at 12:15 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk