CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
July 24, 2002
9:00 AM - City Council Conference Room
Council Chambers - 1737 Main Street

The City of Columbia City Council met in a Work Session on Wednesday, July 24, 2002, in City Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:12 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present was Ms. Leona K. Plaugh, City Manager and Ms. Erika D. Moore, Deputy City Clerk.

CITY COUNCIL DISCUSSION / ACTION

1. **Reorganization Briefing - Ms. Leona K. Plaugh, City Manager

Ms. Plaugh, City Manager, briefed Council on the reorganization of city government.  Ms. Plaugh stated that the purpose of the reorganization is to streamline departments so that we are more responsive to the needs of the citizens.

Mr. Osborne suggested that Council consult with the department heads and discuss each major division separately.

Mr. Cromartie, informed Council that he has talked with constituents that are interested in sharing their comments regarding the reorganization.

Mr. Papadea stated that his concept on how government should work is different and he feels that all department heads should report to the City Manager and not an Assistant City Manager.

Ms. Sinclair suggested that they review past constituent complaints while going through this process.

Upon motion by Mayor Coble, seconded by Mr. Davis, Council voted unanimously to approve the following schedule for discussing the reorganization of city government:

$ Discuss Public Utilities and Public Safety on July 31, 2002
$ Discuss Development Services and other departments on August 7, 2002
$ Make any necessary revisions
$ Draft an ordinance
$ Schedule a Public Hearing

Ms. Isaac recognized 7th and 8th graders participating in the Talented and Gifted class that she instructs.  The students are learning how laws are made.
 
 
 

B. **Fast Forward Update - Ms. Dee Albritton

 
Ms. Dee Albritton, Fast Forward, presented a token of appreciation to members of Council and thanked Council for supporting  the Fast Forward program at Hand Middle School.  Ms. Albritton stated that since the City of Columbia began funding Fast Forward 50% of the attendees came from other areas that had not previously participated in the program.

$ Ms. Isaac left the meeting at 10:13 a.m.

C.  Ordinance No.: 2002-060 - Amending the 1998 Code of Ordinance of the City of Columbia, South Carolina, Chapter __ (Graffiti Ordinance)

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve on first reading Ordinance No.: 2002-060 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter __ (Graffiti Ordinance).

D.  Amtrak Station Enhancement Project (ISTEA Funds) - Mr. Fred Delk

Upon motion by Mr. Osborne, seconded by Mr. Cromartie, Council voted unanimously to approve funding for enhancement work at the Amtrak Station utilizing ISTEA grant funds in the amount of $14,000.00 from the Council Contingency Fund.  The project would be a total cost of $28,000.00 with an ISTEA reimbursement of $14,000.00.

E.  Council is asked to approve the following requests from the Midlands Regional Convention Center Authority for the Groundblasting of the new Columbia Convention Center on Tuesday, August 13, 2002:

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve the above requests from the Midlands Regional Convention Center Authority for the [email protected] of the new Columbia Convention Center on Tuesday, August 13, 2002.  Mr. Osborne was not present for the vote.

F.  Council is asked to approve a request from the Bradley Community Council to barricade the entrance to the Bradley Elementary School circle (approved by Mrs. Erica Fields, Principal), on Tuesday, August 06, 2002 from 6:00 p.m until 8:00 p.m. for the Annual National Night Out Ice Cream Social.
 
Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve a request from the Bradley Community Council to barricade the entrance to the Bradley Elementary School circle on Tuesday, August 06, 2002 from 6:00 p.m. until 8:00 p.m. for the Annual National Night Out Ice Cream Social.  Mr. Osborne was not present for the vote.

G. **National Night Out

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to authorize the City Manager to approve all street closing requests from neighborhood organizations for National Night Out on Tuesday, August 06, 2002.

8. Council is asked to approve a request from the Northwood Hills Neighborhood Association to close the portion of Amberly Road between Lauderdale and Romford Roads on Thursday, August 08, 2002 from 6:00 p.m. and 8:00 p.m. for the Annual Picnic.

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to approve a request from the Northwood Hills Neighborhood Association to close the portion of Amberly Road between Lauderdale and Romford Roads on Thursday, August 08, 2002 from 6:00 p.m. until 8:00 p.m. for the Annual Picnic.

Upon motion by Mr. Davis, seconded by Mr. Cromartie, Council voted unanimously to approve on a single motion Items I., J. and K., as presented.

I. **Council is asked to approve a request from the College Place Community Council to close the intersections of Holmes Avenue and Ashley Street and the intersection of Holmes Avenue and Standish Street on Tuesday, August 06, 2002 from 7:00 p.m. until 9:00 p.m. for National Night Out.   Approved

J. **Council is asked to approve a request from Alpha Kappa Alpha Sorority, Inc. to close Ashley at Main, Burke at Ashley, Holmes at Ashley (North-side) 5200 Holmes Street at Arden Elementary School (back of parking lot) and Ashley Street at Colonial Drive on Saturday, August 03, 2002 from 7:00 a.m. until 2:00 p.m. for The AKA=s and Arden Elementary School Health Fair.  Approved

K. **Council is asked to approve a request from the McGrath Street Residents to close the 3600 block of McGrath Street between High and Adams Streets on Tuesday, August 06, 2002 from 6:30 p.m. until 9:30 p.m. for National Night Out.  Approved

12. Scope of Services Agreement for Professional Services

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve a Scope of Services Agreement for Professional Services with Mr. Mike Conduff and Ms. Kandy Rose in the amount of $12,000.00.

13. Collaborative for Community Trust (Modjeska Simkins Center) Funding Request

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve funding for the Modjeska Simkins Center for Justice, Ethics and Human Rights final facility repairs in the amount of $15,000.00 from the Council Contingency Fund.

14. Radio System Development Report - Robert Lee, Traffic Operations Superintendent

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve the following staff recommendations:

15. City Council Meeting Schedule (July, August, & September)

Council meetings will be held as scheduled with the exception of the Work Sessions for August 28, 2002 and September 25, 2002, which have been canceled.

P. The James E. Clyburn Scholarship and Research Foundation

Upon motion by Mayor Coble, seconded by Mr. Davis, Council voted unanimously to approve funding for the James E. Clyburn Scholarship and Research Foundation 2002 Rudolph Canzater Memorial Golf Classic in the amount of $1,000.00 from the Council Contingency Fund.

LEGAL BRIEFINGS*

Q. *Legal Matter - Palmer Memorial Chapel
This item was discussed in Executive Session, no action was taken.

R. *Procurement Policy and Procedures - Mr. Richard Gergel, Esq.
This item was discussed in Executive Session, no action was taken.

S. *Economic Development Briefing
This item was held over, no action was taken.

Mayor Coble adjourned the meeting at 1:15 p.m.

Respectfully submitted by,
 

Erika D. Moore
Deputy City Clerk