CITY COUNCIL WORK SESSION MINUTES
July 20, 2005
9:00 AM – City Council Chambers
3rd Floor City Hall - 1737 Main Street

The Columbia City Council met for a Work Session on Wednesday, July 20, 2005 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  The Honorable Mayor Robert D. Coble called the meeting to order at 9:08 a.m.  The following City Council members were present: The Honorable E.W. Cromartie, II, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Salley, City Clerk.

**Dr. Shirley Mills Bannister of the University of South Carolina introduced Ms. Teresa Wilson-Florence to the members of City Council.  Ms. Florence is a new employee at the University of South Carolina and will work with Government and Community Relations.

**Councilman Cromartie introduced Mr. Timothy Hill to the members of City Council.  Mr. Hill is a rising junior at Lower Richland High School and is working at the Cromartie Law Firm as a summer intern through the Columbia Urban League’s SWELP Program.
 
PRESENTATIONS

A. Recognition of Get SET Program GED Recipient Mr. Mike Haynes – Mr. Charles P. Austin, Sr., City Manager

Mr. Charles P. Austin, Sr., City Manager recognized Mr. Michael Haynes as the 13th Get SET Program General Equivalency Diploma recipient.  Mr. Haynes has worked in Fleet Services for two (2) years.

Mayor Coble presented Mr. Haynes with a plaque and Mr. Austin presented Mr. Haynes with a monetary token of appreciation.

B. Recognition of Fast Trac Program Graduates – Mr. Tony Lawton, Office of Business Opportunities Director and Mr. Tom Ledbetter, Director of Corporate Services / Midlands Technical College

Mr. Tom Ledbetter, Midlands Technical College Director of Corporate Services, recognized 14 businesses whose owners have completed the Midlands Tech Fast Trac Program, which is an eleven (11) session program designed to re-energize existing businesses. A graduation ceremony is scheduled for today at 6:00 p.m. at the Midlands Technical College Northeast Campus.

Ms. Loretta Samuels, Owner of the Frames and Things Art Gallery, said that the program has made a difference in her business, attitude and customers.

Mr. Yoman Edwin, Owner of the Trend Media Group, said that the program allowed him to expand Trend Media Group and gave him the opportunity to develop a website for the Office of Business Opportunity.

CITY COUNCIL DISCUSSION / ACTION

C. National Night Out Street Closing Requests – Mr. Charles P. Austin, Sr., City Manager

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to authorize Mr. Charles P. Austin, Sr., City Manager to approve National Night Out street closing requests for Tuesday, August 2, 2005.

D. Mini Grant Program Amendments – Ms. Dana D. Turner, Assistant City Manager for Commerce and Development and Ms. Valeria Jackson, Community Development Administrator

Ms. Valeria Jackson, Community Development Administrator, explained that the Mini Grant Committee consists of nine (9) members that are appointed by City Council and that the term of service is one (1) year.  She further explained that the request is to extend the term to two (2) years and that extended terms may be no more than one (1) additional year for a maximum of three (3) years of service.  The volunteer service rate shall be calculated at $10 per hour for in-kind and professional services.  A quorum would consist of five (5) committee members being present or in proxy.  Applicants are also required to have their match funding on hand for their project.

Councilwoman Sinclair asked if a written letter confirming that match funding is available would be adequate proof.

Ms. Valeria Jackson replied that yes that would be adequate, because the applicants must prove that they have access to the funds.

Councilman Cromartie suggested that the verbiage be changed to say that the applicant must have the match or written documentation that the match is available.

Ms. Valeria Jackson stated that CCN recognized neighborhoods and neighborhood coordinating councils are eligible to apply for the same level of funding whereas in the past neighborhood coordinating councils were eligible for a higher level of funding.  She explained that the application level of funding has increased from $2,000 to $5,000 and with a 1:1 match being required after the first $1,000 (50% cash and 50% in-kind services).  The number of grants has been limited to one (1) for the same neighborhood or coordinating council within a twelve (12) month period.  In the past they could both apply.

Ms. Dana Turner, Assistant City Manager for Commerce and Development, requested approval to move forward with the additional amendments and the application process.  She stated that all of the revisions would be presented to Council in the form of a Resolution for final approval.

Ms. Dollie Bristow, Mini Grant Program Coordinator, explained that notices are sent to the CCN and to all neighborhood presidents whenever changes are made or new information is available on the program.  She further explained that applications are accepted on a quarterly basis and that funding is distributed on a first come first serve basis.

Upon motion by Ms. Sinclair, seconded by Mr. Cromartie, Council voted unanimously to approve the Mini Grant Program Amendments as amended.

E. Comprehensive Update on City Streetscaping Projects – Mr. Tom Ward, Construction Administrator

Mr. Tom Ward, Construction Administrator described the goals and objectives of the Construction Management Department.  He stated that each project is similar in scope, but has it’s own unique characteristics and challenges depending on the location, vehicular and pedestrian traffic, the businesses and traffic patterns.  He noted that each week there is a project progress meeting where they review and monitor the project schedules.

Ms. Linda Moroz, Construction Administrator, provided an update on the Lady Street Streetscape Improvements.  She stated that the location of the project is Lady Street from Huger Street to Assembly Street and Gadsden Street from Lady Street to Washington Street.  Greenwall Construction Services, Inc. is the Contractor for this seven hundred thirty (730) day project to be completed by January 2006 for a total contract amount of $10,253,228.21.  The project is 55% complete. Ms. Moroz noted that there have been significant electric, communication and water utility conflicts. She provided an update on the Main Street Beautification Project / Phase I.  She explained that the project extends on Main Street from Hampton Street to Gervais Street.  Greenwall Construction Services, Inc. is also the Contractor for this two hundred ten (210) day project, which was extended by one hundred forty one (141) days for a total contract amount of $5,486,648.58.  There is no completion date for this project at this time due to significant delays.

Mr. Ken Wells, Construction Administrator, provided an update on the Harden Street / Five Points Redevelopment Project.  He stated that the project is located on Harden Street from Gervais Street to Devine Street, Saluda Avenue, Santee Avenue, Pavilion Avenue, and Greene Street.  L-J, Inc. is the Contractor for this seven hundred thirty (730) day project to be completed by August 2006 for a total contract amount of $29,384,898.75.  The project is 45% complete.  Mr. Wells explained that the challenges for this project consist of aging water lines, poor existing soil conditions, existing storm drain conditions and unknown utilities.

· Council adjourned the Work Session at 10:02 a.m. to convene the regular meeting.

· Council reconvened the Work Session at 10:20 a.m.

RESOLUTIONS

  F. **Resolution No.: R-2005-028 – Establishing a policy for term limits for members of city boards, commissions, committees and development corporations

Upon motion by Mr. Rickenmann, seconded by Ms. Devine, Council voted unanimously to approve Resolution No.: R-2005-028 - Establishing a policy for term limits for members of city boards, commissions, committees and development corporations as amended to delete the reference to the Columbia Empowerment Zone in section 4 should be deleted.

OTHER MATTERS

  G. **Cost of Living Adjustment for Municipal Court Judges and City Attorneys – Mr. Charles P. Austin, Sr., City Manager

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to approve a Cost of Living Adjustment for Municipal Court Judges, City Attorneys and the City Manager for fiscal year 2005/2006.  In the future these employees should receive a Cost of Living Adjustment at the same time and the same amount as other City of Columbia employees.

CITY COUNCIL DISCUSSION / ACTION

Comprehensive Update on City Streetscaping Projects – Mr. Tom Ward, Construction Administrator – Item E. continued

The members of Council posed numerous questions related to specific projects and the Construction Management Department offered the responses.

EXECUTIVE SESSION

Upon motion by Mayor Coble, seconded by Ms. Devine, Council voted unanimously to go into Executive Session at 11:00 a.m. for the discussion of Items H. through K. as amended.

H.  **Receipt of legal advice, which relates to a matter covered by attorney-client privilege
 This item was discussed in Executive Session.  No action was taken.

I.  Discussion of negotiations incident to proposed contractual arrangements
- CanalSide – Mr. Steven A. Gantt, Senior Assistant City Manager for Operations
 This item was discussed in Executive Session.

· Council adjourned the Executive Session discussion at 12:07 p.m. to reconvene the Work Session.

CONSIDERATION OF BIDS AGREEMENTS AND CHANGE ORDERS

**CanalSide Contract of Sale – Mr. Steven A. Gantt, Senior Assistant City Manager for Operations

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve a Contract of Sale between Beach Equity Investments, LLC and the City of Columbia for land on Hampton, Williams and Blanding Streets also known as CanalSide in the amount of $6,000,000.00.

· Council adjourned the Work Session at 12:09 p.m. to reconvene the Executive Session discussion.

J.  Discussion of negotiations incident to proposed contractual arrangements - continued
- Canal Water Plant – Mr. John Dooley, Director of Utilities and Engineering
- Bulk Water Agreement with the Town of Chapin - Mr. John Dooley, Director of Utilities and Engineering
- **Mr. Bill Shanahan and the Bombers Stadium – The Honorable Mayor Robert D. Coble
- **KROC Community Center – The Honorable Mayor Robert D. Coble
These items were discussed in Executive Session.  No action was taken.

 K. **Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- **Adams Mark
 This item was discussed in Executive Session.  No action was taken.

· Council adjourned the meeting at 1:20 p.m.

Respectfully submitted by:
Erika D. Salley
City Clerk