CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
July 14, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, July 14, 2004 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:07 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.  The Honorable Anne M. Sinclair joined the Executive Session discussion at 12:45 p.m. Absent was The Honorable Hamilton Osborne, Jr.

**Mr. Charles P. Austin, Sr., City Manager led us in a moment of silence for Mr. Mac Fortune, a retired City of Columbia employee who passed away on Saturday, July 10, 2004.

APPOINTMENTS

 A1. **City Council Mayor Pro-Tempore for Fiscal Year 2004 / 2005

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve the appointment of Councilwoman Anne M. Sinclair as the Mayor Pro – Tempore for fiscal year 2004 / 2005.

PRESENTATION

A. Journalism 101 – Ms. Becky Bailey, Eau Claire Community Council / The New Survey

Ms. Becky Bailey, Eau Claire Community Council, introduced the Journalism 101 participants and thanked the members of City Council for the allocation of Columbia Assisting Neighborhood Development Opportunities (CANDO) funding to support the efforts of the Eau Claire Community Council.

CITY COUNCIL DISCUSSION / ACTION

  B. The State of South Carolina Military Department Request for Funding – LTC Eugene F. Rogers

Upon motion by Mr. Davis, seconded by Mayor Coble, Council voted unanimously to approve the allocation of Accommodations Tax Funding in the amount of $50,000.00.

C. Old Vogue Building Property / Downtown Park – Mr. Matt Kennell, City Center Partnership

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to authorize the City Center Partnership to utilize the Old Vogue Building Property located at 1638 Main Street for the development of a Downtown Mini Park.

D.  Department of Mental Health Campus Easement Acquisition – Mr. Steve Gantt, Assistant City Manager

Mr. Steve Gantt, Assistant City Manager, explained how he has worked diligently to acquire a storm water easement through the Department of Mental Health property for the Celia Saxon and Charles R. Drew Wellness Center projects.  He said that the State is requesting $75,000.00 for the property, although the appraised value of the property is approximately $10,400.00.   Mr. Gantt said that this matter will negatively impact both developments and may impact federal funding.

There was a consensus of Council to form a delegation that would meet with the appropriate officials in an attempt to resolve this matter.

E. Procurement Policies and Procedures Reform – The Honorable Mayor Robert D. Coble

Upon motion by Mayor Coble, seconded by Mr. Rickenmann, Council voted unanimously to approve the following Reforms on How the City Does Business.  Such reforms shall be adopted by Ordinance.

1. Amend City Code Section 2-205 Procurement Methods to add a Section on Real Estate:

“The City of Columbia (City) will issue a Request for Proposals (RFP) for the sale of any City owned property.  The City will also advertise the property and place “For Sale” signage on the property.  The City may also sell property on the open market by advertisement and signage, at an established price.”

The City will issue a Request For Proposals for the purchase of any needed property if the property is not site specific.

The City, when purchasing property, will handle the negotiations without an outside real estate agent, unless the City believes that a real estate agent is needed, then the City will issue a Request For Proposals to select that real estate agent.”

  2. Amend City Code Section 2-204 (1) Professional Services to add:

“Professional services while not done by competitive bidding will be done by Request For Proposals (RFP) or Request for Qualifications (RFQ).”

  3. Amend City Code by adding a new Section 2-206 on Incentives as follows:

“The City Council will vote by resolution on any incentives to be given for any proposal or project.  The Council will also vote to establish criteria to evaluate how incentives will be compared in the Request For Proposals process.”

  4. Amend City Code Section 2-204 to add:

“Any person or company responding to a Request For Proposals or Request For Qualifications will not contact the Mayor, Columbia City Council members, or any City staff not authorized by the RFP or RFQ to discuss in any way the RFP or RFQ.  Willful disregard with this provision will lead to a rejection of the person or company’s response.”

F. Small Business Regulatory Flexibility Act – The Honorable Mayor Robert D. Coble
 This item was held over, no action was taken.

APPOINTMENTS

G. Central Midlands Council of Governments

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve the appointment of SCDOT 2ND Congressional District Commissioner John N. Hardee and the re-appointment of Dr. Milton Kimpson to the Central Midlands Council of Governments for a term of three (3) years to expire on June 15, 2007.

OTHER MATTERS

H.  Five Points Parking Initiative – Mr. John Spade, General Services

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve the following recommendations to provide temporary parking in Five Points during the upcoming construction subject to the surrounding neighborhoods being notified.

1. Convert Pavilion Street from College Street to Greene Street to one-way traffic.  This would allow for the placement of a minimum of 32 angled spaces on the west side of the street.  By adequately marking parallel spaces on the north side and blocking one of the entrances into the City owned lot, we should pick up enough newly defined spaces so the 32 number will be a net gain.  The City would work with all property owners on the block to ensure access and to minimize any inconveniences caused by this plan.  The street would be returned to two-way traffic as the beautification work is completed on that block.

2. Add additional spaces where right turn lanes can be safely eliminated during the project.  Each instance will be handled on a case-by-case basis with the assistance of the City Traffic Engineer.  SCDOT approval may be required in several instances.

3. Add additional spaces where driveways can be temporarily closed and businesses have adequate alternative means of ingress and egress.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to go into Executive Session at 9:40 a.m. for the discussion of Items I. through J1. as amended.

EXECUTIVE SESSION DISCUSSION

I. Discussion of negotiations incident to proposed contractual arrangements
- Convention Center Hotel Update – Mr. Steve Gantt, Assistant City Manager
- Owens Field (Richland County) – Mr. Steve Gantt, Assistant City Manager
- Department of Mental Health (Farrow Road Annexation)
- Baseball Stadium
- **SCDOT Federal Funding – Commissioner John Hardee
 These items were discussed in Executive Session no action was taken.

J. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Sherlock Holmes Building – Mr. Jim Meggs, City Attorney
- Cable Franchise Renewal Update – Mr. Jim Meggs, City Attorney
 These items were discussed in Executive Session no action was taken.

 J1. **Discussion of appointment of an employee
 This item was discussed in Executive Session no action was taken.

· City Council adjourned the Executive Session at 10:00 a.m. to convene the Zoning Public Hearing.

· City Council reconvened the Work Session at 12:08 p.m.

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to go into an Executive Session Briefing at 12:10 p.m. for Item K.  Upon completion, Council will continue the Executive Session discussion of Items I. through J1. as amended.

EXECUTIVE SESSION BRIEFING

 K. Discussion of negotiations incident to proposed contractual arrangements
- Central Midlands Regional Transit Authroity Headquarters Relocation – Ms. Mitzi T. Javers
  This item was discussed in Executive Session no action was taken.

· City Council adjourned the meeting at 3:05 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk