CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
July 09, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, July 9, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:06 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, and The Honorable Tameika C. Isaac.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, Acting City Clerk.
 
CITY COUNCIL DISCUSSION / ACTION

A. Accommodations Tax and Community Promotions Funding - Judge Mildred McDuffie, Chair of the Community Promotions Advisory Committee

Judge Mildred McDuffie, reported that the Community Promotions Advisory Committee spent countless hours reviewing 110 applications for funding because they wanted to do the right thing.  She thanked the members of Council for not interfering in the decision making process.

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to approve the recommendations for Community Promotions funding for fiscal year 2003/2004 in the total amount of $630,720.  Mr. Cromartie was not present for the vote.

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to approve the recommendations for Accommodations Tax funding for fiscal year 2003/2004 in the total amount of $754,350.  Mr. Cromartie was not present for the vote.
 
B. City Center Partnership Budget Request - Mr. Matt Kennell, Executive Director

Mr. Matt Kennell, City Center Partnership Executive Director, provided an update on the City Centerís current funding situation.  He stated that it is uncertain if Richland County will provide funding for the City Center Partnership for fiscal year 2003/2004.  Mr. Kennel requested additional funding from the City of Columbia in the amount of $36,000, which is 50% of the anticipated budgetary short fall.

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to direct staff to work with the Community Promotions Advisory Committee in an effort to develop criteria for handling requests from organizations for mid-year funding.  Mr. Cromartie was not present for the vote.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve the request for additional funding in the amount of $36,000 to be disbursed to the City Center Partnership in October 2003 and directed Mr. Charles P. Austin, Sr., Interim City Manager to determine a source of funding.  Mayor Coble urged the City Center Partnership to rely on this financial commitment and continue the dialogue with Richland County in an effort to secure funding.

C. Convention Center Hotel Feasibility Study - PKF International

Mr. Peter Keim, Vice President of PKF Consulting of Atlanta and Mr. Adam Valenski, Senior Consultant, presented a 3rd party, unbiased summary of findings, conclusions and recommendations for the Convention Center Hotel.

· Mr. Davis left the meeting at 9:40 a.m.

· Mayor Coble adjourned the Work Session to convene the Zoning Public Hearing at 10:00 a.m.

· Mayor Coble reconvened the Work Session at 11:32 a.m.  Mr. Davis was not present.

D. Underwriter Interviews - Mr. Steve Gantt, ACM for Development Services

Mr. Steven Gantt, Assistant City Manager for Development Services, invited the members of Council to participate in the Underwriter Interview Sessions scheduled for Friday, July 18, 2003.  He stated that this is an important step in moving forward to issue the Parking Facilities Revenue Bonds and the Waterworks and Sewer System Refunding Revenue Bonds for the Convention Center.

E. Cancer Survivorís Garden Update

Mr. Jim lawracy, Parks & Recreation Superintendent, told the members of Council that he met with the Cultual Council board, Mashburn Construction and City staff to discuss the future plans for the Cancer Survivorís Garden.  He informed the members of Council that $40,000 is needed to repair the arbor, the WIP Programs Masonry Instructor has agreed to complete the brick work and the City of Columbia would provide the materials.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve funding in the amount of $40,000 to repair the arbor and directed Mr. Charles P. Austin, Sr., Interim City Manager to determine a funding source and a schedule for the completion of the project.

F. Milton S. Eisenhower Foundation Grant Request -- Mr. Charles P. Austin, Sr., Interim City Manager

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve a grant request in the amount of $5,000 from the City Managers Contingency Fund.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 11:51 a.m. to discuss the following items.

EXECUTIVE SESSION DISCUSSION

G. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- SMI
 This item was discussed in Executive Session no action was taken.
 

H. Discussion of negotiations incident to proposed contractual arrangements
- AquaGrille
- **Parking Revenue Bonds
 These items were held over, no action was taken.

- Real Estate Matter
- **Annexation Consultant
 These items were discussed in Executive Session no action was taken.

I. Discussion of negotiations incident to the Cityís position in adversary situations involving the assertion of a claim
 This item was discussed in Executive Session no action was taken.

J. ** Discussion of the evaluation of an employee
 This item was held over, no action was taken.

· Ms. Sinclair left the meeting at 1:00 p.m.

· Mr. Osborne left the meeting at the 1:24 p.m.

· Ms. Sinclair returned to the meeting at 1:34 p.m.

· Mr. Davis returned to the meeting at 2:13 p.m.

K. **Discussion of the employment of an employee
 This item was discussed in Executive Session no action was taken.

L. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Elmwood Park Cell Tower
 This item was discussed in Executive Session no action was taken.

· Mr. Cromartie left the meeting at 2:26 p.m.

· Ms. Isaac left the meeting at 2:42 p.m.

Mayor Coble adjourned the Work Session at 2:50 p.m.

Respectfully submitted by:

Erika D. Moore
Acting City Clerk