CITY OF COLUMBIA
CITY COUNCIL DISTRICT I EVENING MEETING
MINUTES
WEDNESDAY, JULY 09, 2003
6:30 P.M. – 3907 Ensor Avenue
EAU CLAIRE PRINT BUILDING

The City of Columbia City Council met in regular session on Wednesday, July 09, 2003, at the Eau Claire Print Building, 3907 Ensor Avenue, Columbia, South Carolina. Mayor Robert D. Coble called the meeting to order at 6:35 p.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Sam Davis and The Honorable Tameika C.Isaac.  Absent was The Honorable Hamilton Osborne, Jr.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, Acting City Clerk.

Councilman Sam Davis welcomed everyone to the District I Evening Meeting.  He stated that because of the partnership with his colleagues, they are providing what the area taxpayers want to see on North Main.

**Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve the following amendments to the Public Hearing agenda:

Add:

· Telecommunications Text Amendment
· Organization Hotels Text Amendment
· Office Building Request For Proposal

Revise:

· Item 5. – The requestor changed the date of the request to July 26, 2003.

APPOINTMENT

1. Mayor Pro-Tempore
 
Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve the appointment of Councilman Jim D. N. Papadea as Mayor Pro-Tempore for fiscal year 2003/2004.

APPROVAL OF MINUTES

2. Minutes of June 18 and 25, 2003

Upon motion by Mr. Papadea, seconded by Mr. Cromartie, Council voted unanimously to approve on a single motion the Minutes of June 18 and 25, 2003.

PUBLIC HEARING

· Mayor Coble opened the Public Hearing at 6:43 p.m.

3. Hospitality Tax

The following individuals appeared before Council to present proposed options for the disbursement of Hospitality Tax Funding:

Mr. Steve Camp, Convention & Visitor’s Bureau
Ms. Ann Raman, Nickelodeon Theatre
Mr. Ronald Anderson, Chamber of Commerce
Mr. Roger Poston, Historic Columbia Foundation
Ms. Catherine Horne, EdVenture
Ms. Kim Bowman, EdVenture
Ms. Keila Thomas, EdVenture
Mr. Jay Curry, EdVenture
Ms. Coralee Harris, Columbia City Ballet
Mr. Larry Jordan, Columbia Music Festival Association
Mr. Tom Sponseller, Greater Columbia Restaurant Association
Ms. Catherine F. Bruce, Collaborative for Community Trust
Mr. Carroll Heyward, Columbia Museum of Art
Ms. Joelle Ryan-Cook, Columbia Museum of Art
Ms. Ellen Woodoff, Columbia Museum of Art
Mr. Don Alcorn, Workshop Theatre
Ms. Amy Singmaster, Free Times
Ms. Pat Wilson, Arts Task Force
Mr. John Whitehead, Columbia Music Festival Association
Ms. Lee Lumpkin, Columbia Classical Ballet

· Mayor Coble adjourned the Public Hearing at 9:05 p.m.

CONSENT AGENDA

Upon motion by Ms. Sinclair, seconded by Ms. Isaac, Council voted unanimously to approve on a single motion the Consent Agenda Items 4. through 24. as presented.

STREET CLOSINGS

4. Council is asked to approve a request from the Edisto Court Community Association to close Bay Street at Mitchell Street and Bay Street at Wiley Street on Saturday, August 2, 2003, from 9:00 a.m. until 3:00 p.m. for a Back-To-School Neighborhood Block Party.  Contact:  Rosa McCaster - Approved

5. Council is asked to approve a request to close Pinewood Drive from S. Pickens to S. Gregg Street, on Saturday, July 19, 2003, from 11:00 a.m. until 12:00 midnight for a Block Party.  Contact:  Kris M. O’Neill, DMD - Approved

CONSIDERATION OF BIDS, AGREEMENTS, AND CHANGE ORDERS

6. Council is asked to approve Change Order #1 to an Agreement for Engineering Services for Modifications and Improvements to the City’s Lake Murray Water Treatment Plant; CIP Projects W838A and W838B, as requested by Engineering Operations.  Award to B.P. Barber and Associates, the project engineer, in the amount of $322,920.00 for a revised contract price of $1,112,320.00.  The company is a local Non-M/FBE firm.  Chao and Associates, a local MBE firm will perform 40% of the services provided.  - Approved

7. Council is asked to approve the Purchase of Playground Equipment for the Hollywood/Rosehill Park, as requested by Parks & Recreation.  Award to Gametime / Cunningham Associates, the vendor selected by Parks & Recreation personnel and members of the neighborhood association, in the amount of $40,774.84.  There are no MBE/FBE vendors who can supply this equipment.  This firm is located in Charlotte, NC. - Approved

8. Council is asked to approve the Purchase of Repair Materials for FY 2003-2004, as requested by the Water Distribution Division.  Award to the low bidder for each lot as indicated below for a total amount of $291,649.20.  Materials will be purchased as needed. There are no MBE/FBE vendors who supply these materials.   - Approved

 Lot 1, 3, 4, 9, 11, 12, 13, and 16 Hughes Supply    $67,246.55
 Lot 2, 7, and 18  Pipeline Supply   $139,913.36
 Lot 5, 6, and 14 Independent Water Works  $66,198.30
 Lot 8   Consolidated Pipe   $367.00
 Lot 15  Old Castle Precast   $3,880.00
 Lot 17  Cregger Company   $2,224.29
 Lot 10  TEC Utilities   $11,819.60

9. Council is asked to approve the Purchase of a Vacuum Truck, as requested by the Metro Wastewater Plant.  Award to Carolina International Trucks, the low bidder, in the amount of $75,928.00.  This is a local vendor.  There are no MBE/FBE vendors who can furnish this equipment.  - Approved

10. Council is asked to approve the Purchase of a 24” Boring Machine, as requested by Water Distribution.  Award to McLaughlin, Inc., the low bidder, in the amount of $26,095.11.  This vendor is located in Greenville, SC.  There are no MBE/FBE vendors who can provide this equipment.  - Approved

11. Council is asked to approve the Renewal of a Contract for Polymer, as requested by the Wastewater Treatment Plant.  Award to Polydyne, Inc., the low bidder, in the amount of $198,676.80.  There are no MBE/FBE vendors who supply this Chemical in large quantities.  This vendor is located in Riceboro, GA.  - Approved

12. Council is asked to approve the Purchase of two (2) Articulating Loaders with Claw Buckets, as requested by the Solid Waste Division.  Award to Fairfield Tractor, the bidder to meet specifications, in the amount of $184,052.00.  This is a local vendor.  There are no MBE/FBE vendors who can furnish this equipment. - Approved

13. Council is asked to approve the Extension of a Contract for the Disposal of Grit, Sludge and Ash, as requested by the Wastewater Treatment Plant.  Award to Waste Management / Richland Landfill, in the amount of $134,348.00.   The landfill is located in Elgin, SC.  There are no MBE/FBE owned landfills that can accept this type of material. - Approved

14. Council is asked to approve the Purchase of a New Fire Truck, as requested by the Fire Department.  Award to Spartan Fire Equipment, the second low acceptable bidder, in the amount of $714,093.00.  This vendor is located in Spartanburg, SC.  There are no MBE/FBE vendors who sell these vehicles. - Approved

15. Council is asked to approve a Contract for Professional Services and Financing to Assist Community / Economic Activities, and redevelop the Eau Claire / North Columbia Area, as requested by Community Development.  Award to the Eau Claire Development Corporation, in the amount of $151,689.68. - Approved

16. Council is asked to approve a Contract for Professional Services to Render Services for the Expansion of Opportunities for Affordable Homeownership and the Redevelopment of blighted inner city neighborhoods, as requested by Community Development.  Award to the Columbia Housing Development Corporation in the amount of $141,689.69. - Approved

17. Council is asked to approve a Contract for Professional Services to Provide Resources to Develop Long-Term Comprehensive Housing Strategies for Meeting the Housing Needs of Eligible Persons Living with HIV/AIDS and their families by providing Short-term Emergency Housing Assistance, as requested by Community Development.  Award to the Palmetto Aids Life Support Services, Inc. (PALSS), in the amount of $294,837.00. - Approved

18. Council is asked to approve a Contract for Professional Services to Provide Resources to Develop Long-Term Comprehensive Housing Strategies for Meeting the Housing Needs of Eligible Persons Living with HIV/AIDS and their families by providing Short-term Emergency Housing Assistance, as requested by Community Development.  Award to The Cooperative Ministry, in the amount of $278,064.00.  - Approved

19. Council is asked to approve a Memorandum of Agreement to Provide Resources to Develop Long-Term Comprehensive Housing Strategies for Meeting the Housing Needs of Eligible Persons Living with HIV/AIDS and their families by providing Housing Assistance in the form of Section 8 Vouchers, as requested by Community Development.  Award to the Columbia Housing Authority, Palmetto Aids Life Support Services and The Cooperative Ministry in the amount of $62,340.00.  - Approved

20. Council is asked to approve the Purchase of Five (5) Two-way Radios and Accessories, as requested by the Fire Department.  Award to C. E. Motorola, Inc., in the amount of $32,960.08.  This will be a Sole Source purchase based on the compatibility with the current Motorola System. This firm is located in Columbia.  - Approved

21. Council is asked to approve the Purchase of Repair Material for FY 2003-2004, as requested by Wastewater Maintenance.  Award Lots 1 and 4 to Pipeline Supply of Columbia, in the amount of $25,700.50 and Lots 2, 3 and 5 to TEC Utilities of Greenville, in the amount of $32,916.55 for a total amount of $61,547.90.  There are no MBE/FBE vendors who can furnish this material. - Approved

22. Council is asked to approve Change Order #2 for Sewer Infrastructure Improvements to Replace and Upgrade the Sanitary Sewer Line in Pendleton Street to the Railroad Cut and along the Railroad Cut to College Street; also Replace and Upgrade Sanitary Sewer Lines on Senate Street between Lincoln Street and Assembly Street, as requested by the Construction and Facilities Management Director.  Award to MB Kahn, in an amount not to exceed $239,146.00. - Approved

23. Council is asked to approve the Purchase of Water Meters for fiscal year 2003/2004, as requested by the Water Distribution Division.  Award to the following low bidders for each lot for a total amount of $499,270.17.  There are no MBE/FBE vendors who can furnish these meters.  - Approved

Lot 1  Badger Meter    $152,685.00
 Lot 2 National Waterworks   $42,462.50
Lot 3  Badger Meter    $280,347.90

24. Council is asked to approve a Requisition for Cryptosporidium / Giardia analyses for the Columbia Canal and Lake Murray Water Treatment Plant, as requested by Engineering Operations.  Award to Environmental Health, the low bidder in an amount not to exceed $25,920.00.  This firm is located in Bend, Indiana.  - Approved

25. Council is asked to approve Contracts for Professional Services with Four (4) Lobbyist Firms, as requested by the Administrative Advisor.  Award to Barbara McCall of McCall & Associates for an annual amount of $45,612.00 plus expenses not to exceed $4,460.00; Ron C. Fulmer & John C. West of the State Capitol Group, LLC for an annual amount of $18,000.00 plus expenses not to exceed $4,500.00; Larry Marchant of The Public Policy Group, LLC for an annual amount of $51,480.00 plus $2,500.00 in travel expenses; and Joe Grant of The Grant Group for an annual amount of $52,800.00 plus expenses not to exceed $4,500.00.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve the Contracts for Professional Services with Four (4) Lobbyist Firms with the following amendments to the Lobbyist Contracts and directed Mr. Charles P. Austin, Sr., Interim City Manager to inform the lobbyists in writing of the amendments and Council’s intention to consider proposals from other lobbyists next year.

· Meet with City Council in September to determine the legislative objectives of City Council and City staff.
· Provide City Council with strategic options to achieve its legislative objectives in October.
· Monitor any legislation or regulation before the General Assembly that could affect the City.
· Provide periodic written reports to City Council and City staff.  Reports will be provided on a weekly basis during the legislative session and on a monthly basis when the legislature is not in session.  Oral reports may be given to compliment the written reports.  Reports will include efforts/contacts to achieve the legislative objectives outlined by City Council and City staff
· Establish and maintain an effective working relationship with the Richland County Council Delegation and members of any legislative committee handling legislation affecting the City.
· Lobby members of the General Assembly on behalf of the City.
· Coordinate any participation of the Mayor, City Council or City staff in lobbying activities.
· Complete and file in a timely manner any lobbying reports required by the State or General Assembly.
· Other duties as mutually agreed upon by the parties.

ORDINANCES – SECOND READING

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on a single motion Items 26. through H. as presented;

26. Ordinance No.:  2003-034 - Annexing parcel at North Main Street and Fiske Street, Richland County TMS #11710-02-03 - Approved on First Reading June 18, 2003 – Approved on second reading.
 
27. Ordinance No.:  2003-035 - Annexing Phase 1-A, The Village at Woodcreek Farms, Richland County TMS #25800-03-28 - Approved on First Reading June 18, 2003 – Approved on second reading.

28. Ordinance No.:  2003-048 – Granting an easement to SCE&G Company for the Installation of Utilities along a portion of the City’s property for Two Notch Road Streetscape Project, identified as Richland County TMS #11412-02-31; CF#250-15 - Approved on First Reading June 18, 2003 - Approved on second reading.

29. Ordinance No.: 2003-060 - Authorizing conveyance of real property to Holmes Smith Dispensary, LLC in support of the redevelopment of the South Carolina Dispensary Warehouse - Publix Project, known as Richland County TMS# 08912-05-06, 07 and 08 – Approved on first reading. - Approved on First Reading June 25, 2003 - Approved on second reading.

30. Ordinance No.: 2003-061- Authorizing execution of a Lease Agreement between the City of Columbia and Holmes Smith Dispensary, LLC in support of the South Carolina Dispensary Warehouse - Publix Project. - Approved on first reading June 25, 2003 - Approved on second reading.

ORDINANCES – FIRST READING
 
31. Ordinance No.: 2003-050 – Annexing 7320 Patterson Road, Richland County TMS #16413-03-03 – Approved on first reading.

A. Ordinance No.: 2003-051 – Annexing 1033 Coatsdale Road, Richland County TMS #16307-09-11 – Approved on first reading.

B. Ordinance No.: 2003-052 – Annexing 3928 Rosewood Drive, Richland County TMS #13805-04-05 – Approved on first reading.

C. Ordinance No.: 2003-062 – Annexing 1.64 acre parcel (Parcel A); 1.41 acre parcel (Parcel B) and 0.35 parcel (Parcel C); Leesburg Road and Pepper Street; Richland County TMS #16407-08-01, 02 and 03 and 16407-09-03 and 04 – Approved on first reading.

D. Ordinance No.: 2003-064 – Authorizing execution of an Amended Lease Agreement between the City of Columbia and Carolina Interior Market, LLC for the first floor of the former Tapp’s Building located at 1644 Main Street – Approved on first reading.

D1. **Ordinance No.: 2003-065 – Authorizing conveyance of 4.183 acres of City owned real property to the Housing Authority of the City of Columbia – Approved on first reading.

RESOLUTIONS

E. Resolution No.:  R-2003-036 – Authorizing Fall Out 2003 concert and consumption of alcoholic beverages in Finlay Park - Approved

F. Resolution No.:  R-2003-038 – Permitting Fire Department to collect money for the Muscular Dystrophy Association - Approved

G. Resolution No.: R-2003-040 – Authorizing City Manager to execute an Intergovernmental Agreement with the Town of Irmo – Approved

H. Resolution No.: R-2003-043 – Authorizing Annual Sidewalk Sale for Merchants in the 2100-3200 blocks of Devine Street - Approved

APPOINTMENTS

I. Citizens Advisory Committee
This item was held over, no action was taken.

AMENDMENTS TO THE AGENDA

J. **Communication Towers

Upon motion by Mayor Coble, seconded by Mr. Davis, Council voted unanimously to sponsor a text amendment increasing the distance a tower can be located from a residential zoning district to 500 feet.  This text amendment shall be presented to the Planning Commission for consideration on August 04, 2003 and at the Zoning Public Hearing on September 10, 2003.

K. **Office Building

There was a consensus of Council to direct staff to generate a Request for Proposals for an office building that is being considered for purchase by the City of Columbia

L. **Organization Hotels

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to sponsor a text amendment to change off street parking from 1 for each 3 beds to 1 for each bed.

M. **Modjeska Simkins

Ms. Catherine F. Bruce, Collaborative for Community Trust, informed the members of Council that she is working diligently to have Joseph A. De Laine, Sr. and  Modjeska Monteith Simkins honored with a Congressional Gold Medal of Honor for their work in the case of Briggs vs. Elliot.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to endorse a Resolution in recognition of Modjeska Monteith Simkins, a longtime advocate for civil rights in South Carolina.
 
N. **National Night Out

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to authorize Mr. Charles P. Austin, Sr., Interim City Manager to review and approve all requests from neighborhoods for National Night Out on Tuesday, August 5, 2003.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL

Mr. Randolph Johnson, Former City of Columbia Fire Fighter, appeared before Council to inquire about the status of his workers compensation claim stemming from a back injury in 1999.

Mr. Eddie Lloyd, Waverly Neighborhood Annex, appeared before Council to request the installation of traffic signals at House Street and Milwood and Tree Street and Millwood.  He also requested that a buffer be placed between the property on the corner of House Street and Gervais Street and St. Annas Court.  Mr. Lloyd requested Council’s assistance in recognizing Waverly Neighborhood Annex as a separate neighborhood.

**Mayor Coble recognized Richland County Councilman Paul Livingston and Richland School District I Board Member Jasper Salmond.

Mr. Bill Manley, Eau Claire Community Council, urged the members of Council to consider bringing under privileged youth into the venue of the organizations that will be funded by the Hospitality Tax.  He inquired about the time line of the construction project underway on Abingdon Road.  Mr. Manley stated that the contractor is rude and inconsiderate.  He also addressed concerns regarding the purchase amount of the Hyatt Park playground equipment.

Mr. John Gibson, Elmwood Park Neighborhood Association President, thanked the members of Council for addressing the cell tower issue.

Mayor Coble adjourned the meeting at 9:40 p.m.

Respectfully submitted by:
 
 

Erika D. Moore
Acting City Clerk