CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
June 26, 2002
9:00 AM - City Council Conference Room
Council Chambers - 1737 Main Street

The City of Columbia City Council met in a Work Session on Wednesday, June 26, 2002, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:14 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Jim Papadea, The Honorable Hamilton Osborne, Jr. and The Honorable Sam Davis.  Absent were The Honorable Francenia B. Heizer and The Honorable Anne M. Sinclair.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Erika D. Moore, Deputy City Clerk.

CITY COUNCIL DISCUSSION / ACTION

LEASE AGREEMENT

A. Dog Park Lease Extension - Mr. Allison Baker, Director of Parks & Recreation

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve a Five Year Lease Agreement with the members of the Columbia Dog Park to lease the real property containing 1.2 acres of land, more or less, adjacent to the City of Columbia Animal Services Facility, 127 Humane Lane.

CONSIDERATION OF BIDS, AGREEMENTS, AND CHANGE ORDERS

B. Council is asked to approve a Contract for Professional Services.  Award to The Grant Group, Inc. in the amount of $4,400.00 per month or $52,800.00 annually plus reimbursable expenses not to exceed $4,500.00 annually.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve a Contract for Professional Services.  Award to The Grant Group, Inc. in the amount of $4,400.00 per month or $52,800.00 annually plus reimbursable expenses not to exceed $4,500.00 annually with the following modifications:

· Contract is for a one (1) year period
· All reimbursable expenses must have prior approval
· The Professional agrees to refrain from representing other entities in matters where the position of the City conflicts with that of the entity.  The City may at its discretion, waive this provision.  The Professional has provided a list of all its clients with whom there may be potential conflicts with the City.  This list shall be supplemented throughout the duration of this contract.

· Mr. Osborne joined the meeting at 9:26 a.m.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion Items C. through E.

C. Council is asked to approve the purchase of Parking Meters, as requested by Parking Services.  Award to P.O.M., Inc., the lowest bidder in the amount of $97,309.80.  This firm is located in Russellville, Arizona.  There are no local vendors.  There are no MBE/FBE vendors who can supply this equipment.  Approved

D. Council is asked to approve the Purchase of Rubber Tire Backhoe, as requested by the Street Division.  Award to Mitchell Distributing, the low bidder meeting specifications, in the amount of $48,890.00.  The firm is located in the Midlands area.  Bid sent to one MBE, non-responsive.  Approved

E. Council is asked to approve the purchase of Motorola Radio Equipment, as requested by Traffic Engineering.  Award to Motorola, in the amount of $19,548.06.  The equipment will be purchased using the S.C. State Contract.  Approved

F. Council is asked to approve the purchase of Telestaff Personnel Scheduling Software and Hardware (400 Personnel License), an automated Staffing System, as requested by the Fire Department.  Award to Principal Decisions Systems International, in the amount of $61,840.00.  This firm is located in Orange, California.  There are no MBE / FBE vendors who supply this type of software.  The City’s Technology Committee approved this as being the best system to meet the Fire Department’s requirements.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve the purchase of Telestaff Personnel Scheduling Software and Hardware (400 Personnel License), an automated Staffing System, as requested by the Fire Department.  Award to Principal Decisions Systems International, in the amount of $61,840.00.
 
DISCUSSION / ACTION

G. City Year Request for funds prior to July 1, 2002 ($50,000)

Upon motion by Mr. Cromartie, seconded by Mayor Coble, Council voted unanimously to approve the request from City Year to advance Community Promotions funding for Fiscal Year 2002 / 2003 in the amount of $50,000.00 prior to July 1, 2002.

H. Bull and Taylor Street Building Repairs ($30,000) - Mr. Jim Gambrell, Director of E. D.

Upon motion by Mr. Cromartie, seconded by Mayor Coble, Council voted unanimously to approve repairing the roof on the Taylor Street Property in the amount of $30,000.00.  (Specific quotes are to be obtained upon approval.)

I. Surface Lot Parking Charges - Mr. John D. Spade, Parking Services

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to adopt the Surface Lot Parking Charges as recommended by staff and authorized staff to assure that the residential differential parking rate policy is consistent and flexible throughout the system.  Parking Services recommendations are:

· Set a rate of $50 per month for permit customers
· Set a rate of .75 cents per hour for cash customers from 8:00 a.m. until 6:00 p.m.
· Set a rate of $40 per month for residential customers
· The City will receive $15 per space from Mainstream for up to 60 spaces for residents from 6:00 p.m. until 8:00 a.m.  This will allow residential customers to park 24 hours a day for $25 per month.  From 8:00 a.m. until 6:00 p.m. cash customers or monthly customers can use the Mainstream residential spaces.
· Fifty (50) spaces will be reserved for City employees
· Twenty (20) spaces will be for water and sewer customers
 
Mr. Osborne suggested that staff provide residential parking permits to those that are leasing residential space in the area.

J. Roll Carts - Mr. Donny Phipps, Building Official
 This item was held over, no action was taken.

K. CANDO Funds Reallocation - Mr. Richard Semon, Director of Community Development

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve a request from the Citizens Advisory Committee to evenly disburse $11,083.00 between three (3) youth oriented projects in the Belvedere Community, the Community Improvement Cooperative Council and the Eau Claire Community Council.

 ORDINANCES - SECOND READING

L. Ordinance No.: 2001-070 - (Revised) - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 4, Animals, Article III, Animal Control, Division 1, Generally, Sec. 4-61 Definitions; Sec. 4-63 Kennels; Sec. 4-64 Restraint or confinement of dogs; Division 2; Dangerous Animals. Sec. 4-91 Prohibited; exceptions; Sec. 4-92 Impoundment; Approved on first reading June 19, 2002

Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted unanimously to give second reading to Ordinance No.: 2001-070- (Revised) - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 4, Animals, Article III, Animal Control, Division 1, Generally, Sec. 4-61 Definitions; Sec. 4-63 Kennels; Sec. 4-64 Restraint or confinement of dogs; Division 2; Dangerous Animals. Sec. 4-91 Prohibited; exceptions; Sec. 4-92 Impoundment;

M. Ordinance No.: 2002-054 - Granting encroachment to Shem Jordan and Suzanne Jordan for landscaping and construction, installation and maintenance of a brick wall with walk gate and columns, and stone paver driveway with brick curbing at 415 Shandon Street. Approved on first reading June 19, 2002

Upon motion by Mr. Papadea, seconded by Mr. Cromartie, Council voted unanimously to give second reading to Ordinance No.: 2002-054 – Granting encroachment to Shem Jordan and Susanne Jordan for landscaping and construction, installation and maintenance of a brick wall with walk gate and columns, and stone paver driveway with brick curbing at 415 Shandon Street with the caveat that the removal of two (2) Dogwood trees and planting of two (2) 4” shade trees shall be the responsibility of the property owner.

ORDINANCES - FIRST READING

N. Ordinance No.: 2002-048 - Granting encroachment on Devine for planting and maintenance of an oak tree at 2400 Devine Street
  This item was held over, no action was taken.

O. Ordinance No.: 2002-056 - Authorizing execution of Parking Lot Lease in favor of the University of South Carolina for the Arena / Conference Center.

Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted unanimously to give first reading to Ordinance No.: 2002-056 – Authorizing execution of Parking Lot Lease in favor of the University of South Carolina for the Arena / Conference Center.
 
RESOLUTION

P. Resolution No.: R-2002-037 - Authorizing acceptance of deeds for Parcels IV and II from the University of South Carolina Development Foundation for development of the Arena / Conference Center.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve Resolution No.: R-2002-037 – Authorizing acceptance of deeds for Parcels IV and II from the University of South Carolina Development Foundation for the development of the Arena / Conference Center.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 10:58 a.m. to discuss Resolution No.: R-2002-023, the Fire Station, Tennis Center, Convention Center, Parking Lease with Rosie Craig and SCANA - FERC License Transfer Application.

Q. Contract with Systems Computer Technology Utility Systems, Inc. (SCT)

Upon motion by Mr. Papadea, seconded by Mayor Coble, Council voted unanimously to authorize the City Manager to enter into a Contract with Systems Computer Technology Utility Systems, Inc. for the delivery of Banner CIS software license, professional services, maintenance and support.

LEGAL BRIEFINGS*

R. *SCANA - FERC License Transfer Application
  This item was discussed in Executive Session, no action was taken.

· Mr. Osborne did not participate in discussions due to a conflict of interest.

Mayor Coble reconvened the Work Session at 11:05 a.m.

S. *Resolution No.: R-2002-023 - Authorizing the City of Columbia Legal Department to commence an action against The Baltimore and Annapolis Railroad Company d/b/a Carolina Southern Railroad, the City of West Columbia, South Carolina, the County of Lexington, South Carolina, the South Carolina Department of Transportation and/or any other responsible person or entity - Mr. Ken Gaines

Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted unanimously to approve Resolution No.: R-2002-023 - Authorizing the City of Columbia Legal Department to commence an action against The Baltimore and Annapolis Railroad Company d/b/a Carolina Southern Railroad, the City of West Columbia, South Carolina, the County of Lexington, South Carolina, the South Carolina Department of Transportation and/or any other responsible person or entity - Mr. Ken Gaines.

Mayor Coble reconvened the Executive Session at 11:09 a.m.

T. *Finlay Park Renovations - Mr. Allison Baker, Director of Parks & Recreation
  This item was held over, no action was taken.

OTHER MATTERS

U. **USC Research Park Study

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to authorize the City Manager to deliver a check to The University Foundation in the amount of $50,000.00 to begin the study of a new Research Park at the University of South Carolina.

Mayor Coble adjourned the meeting at 12:45 p.m.

Respectfully submitted by:
 
 

Erika D. Moore