CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
June 25, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, June 25, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:05 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., and The Honorable Tameika C. Isaac.  Absent was The Honorable Sam Davis due to him being out of town on business.   Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, Acting City Clerk.

Mayor Pro-Tempore E. W. Cromartie called for a moment of silence in recognition of the death of The Honorable Maynard Jackson, the first African American Mayor of Atlanta.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to add a Contractual Matter relating to Pleasant’s Hardware to the Work Session and Executive Session agenda.  Ms. Sinclair was not present for the vote.

CITY COUNCIL DISCUSSION / ACTION

A. Traffic Calming (Speed Humps)  - Commissioner John Hardee, SCDOT

Commissioner John Hardee, introduced Mr. Mark Knoll the Assistant Traffic Engineer for the district.  He explained that SCDOT reviewed the request for multi-way stops on W. Buchanan and decided that this is not a viable solution.  Mr. Hardee recommended that Council consider installing speed humps to calm traffic on W. Buchanan.

· Ms. Sinclair joined the meeting at 9:10 a.m.

Upon motion by Mayor Coble, seconded by Mr. Osborne, Council voted unanimously to direct staff to install Speed Humps on W. Buchanan for a trial period, to gather information on how other municipalities and citizens deal with the implementation of speed humps in cul-de-sacs and streets that aren’t used as a cut through, and to prepare recommendations for Council’s consideration.

B. Arts Community / Jazz Company – Mrs. Pam Harpootlian

Mrs. Pam Harpootlian explained the impact that the arts community could have on the success of the convention center.  She explained that most visitors stay over night and look for evening entertainment.  Mrs. Hartpootlian suggested that the trolley run every 15 minutes from the Convention Center Hotel to downtown Columbia.  She urged the members of Council to continue supporting the Arts Community.  Mrs. Harpootlian invited the members of Council to perform with Columbia City Jazz on Friday, July 18, 2003 at the Koger Center.

C. Traffic Safety Committee Update – Mr. Mel Jenkins

Mr. Mel Jenkins, Civic Associates informed the members of Council that he has discussed the reformation of the Traffic Safety Committee with City staff and various citizens and they all support the concept.  He stated that the committee would provide input to the members of Council.  Mr. Jenkins requested that the City provide meeting space and on-going staff support for the Traffic Safety Committee.

A motion by Mr. Papadea to support the concept of reinstating the Traffic Safety Committee and for Council to appoint the committee members, failed for the lack of a second.

There was a consensus of Council to request that Mr. Jenkins provide a written report to Council outlining the mission and objectives of the Traffic Safety Committee.

**Mayor Coble proclaimed June 28, 2003 South Carolina Day in the City of Columbia.

   D. Columbia Action Council Budget Request
   This item was held over, no action was taken.

  D1. **Cancer Survivor’s Garden Update – Mr. Jim Lawracy, Parks & Recreation

  Mr. Jim Lawracy, Superintendent of Parks & Recreation, informed the members of Council of several issues hampering the completion of the Cancer Survivor’s Garden.  He told Council that the base of the arbor has been removed without authorization and is causing additional structural and drainage problems.  He stated that the project couldn’t be completed without the design and construction of the arbor.  Mr. Lawracy also stated that construction is behind schedule due to the lack of funding and the tremendous amount of rain.

There was a consensus of Council to direct staff to proceed with the project by developing a design and to consider private fund raising options for the completion of the Cancer Survivor’s Garden at Maxcy Greg Park.

E. Elimination of a Taxi Zone in the 700 Block of Senate Street

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to replace the Taxi Zone in the 700 block of Senate Street with a 30-minute meter with the caveat that Yesterday’s will provide one (1) parking space in their lot for a taxi if requested.

F.  Wireless Internet Connection  – Mr. Jim Gambrell, Economic Development

Mr. Tom Militello, Tam Associates, Inc., presented the Columbia Regional Wi-Fi Initiative to the members of Council.  He stated that the Wireless Fidelity connection is 100 times faster than an Internet Dial-up Connection.  He explained that this initiative would strengthen the partnership between USC and the region.  Mr. Militello told the members of Council that the proposed budget has been given to USC for consideration and at this time he was not requesting funding from the City of Columbia.

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

G. Council is asked to approve an Agreement for Security Assessment Analyses within the City of Columbia.  Award to Risk Management Associates, Inc. in an amount not to exceed $34,680.00.  This firm is located in Raleigh, Durham.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve an Agreement for Security Assessment Analyses within the City of Columbia.  Award to Risk Management Associates, Inc. in an amount not to exceed $34,680.00.  This firm is located in Raleigh, Durham.

ORDINANCE - SECOND READING

H. Ordinance No.: 2003-056 - Authorizing borrowing of $1,500,000.00 for Drew Park Wellness Center – First Reading approval on June 18, 2003

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve on second reading Ordinance No.: 2003-056 – Authorizing borrowing of $1,500,000.00 for Drew Park Wellness Center.

ORDINANCE - FIRST READING

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to give first reading approval on a single motion to Item I. and J.  Mr. Osborne abstained from voting due to a conflict of interest.
 
I. Ordinance No.: 2003-060 - Authorizing conveyance of real property to Holmes Smith Dispensary, LLC in support of the redevelopment of the South Carolina Dispensary Warehouse - Publix Project, known as Richland County TMS# 08912-05-06, 07 and 08 – Approved on first reading.

J. Ordinance No.: 2003-061- Authorizing execution of a Lease Agreement between the City of Columbia and Holmes Smith Dispensary, LLC in support of the South Carolina Dispensary Warehouse - Publix Project. – Approved on first reading.

J1. **Pleasants Hardware Property Proposed Development Plan

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to authorize the Interim City Manager and the City Attorney to negotiate and execute purchase options and development agreements with Windsor Aughtry Company or a related corporate entity to accomplish the proposed development under the terms outlined in the Development Proposal Plan.

J2. **Fast Forward

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to write a letter in support of Fast Forward applying for the United States Department of Education Technology Center Grant.  Mr. Cromartie was not present for the vote.

J3. **River Alliance

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to direct staff to review the by-laws relating to the number of Board of Directors that is allowed to serve and to appoint Mr. E. W. Cromartie to the River Alliance Board of Directors.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 10:54 a.m. for the discussion of Items K. thru M.

EXECUTIVE SESSION DISCUSSION

K. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Proposed Litigation
This item was discussed in Executive Session no action was taken.
 
L. Discussion of negotiations incident to proposed contractual arrangements
- Trelys
This item was held over, no action was taken.

- Real Estate Matter
This item was discussed in Executive Session no action was taken.

- Legislative Lobbyists
This item was discussed in Executive Session no action was taken.

- AquaGrille
This item was held over, no action was taken.

- Pleasants Hardware
This item was approved during the Work Session.   Please Refer to Item J1.

· Mayor Coble left the meeting at 11:55 a.m. and Mayor Pro-Tem Cromartie is now presiding.

· Mayor Pro-Tem E. W. Cromartie adjourned the Executive Session at 12:14 p.m.

**Upon motion by Mr. Cromartie, seconded by Ms. Isaac, Council voted unanimously to add a Contractual Matter relating to the Boudreaux Group to the Executive Session discussion.

· Mayor Pro-Tem E. W. Cromartie reconvened the Executive Session at 12:15 p.m.

· Mayor Pro-Tem E. W. Cromartie adjourned the Executive Session at 12:19 p.m.

- **Boudreaux Group

Upon motion by Mr. Cromartie, seconded by Ms. Isaac, Council voted unanimously to approve Change Order #1 for additional Architectural and Engineering Fees for Civil Engineering Services and CCTV and Security/Access Systems, as requested by Parks & Recreation.  Award to the Boudreaux Group in the amount of $75,245.00.

· Mayor Pro-Tem E. W. Cromartie reconvened the Executive Session at 12:20 p.m.

· Mr. Osborne left the meeting at 12:20 p.m.

M. Discussion of the evaluation of an employee
- Interim City Manager
This item was held over, no action was taken

- City Attorney
      This item was discussed in Executive Session no action was taken.

Mayor Pro-Tempore E. W. Cromartie adjourned the meeting at 1:06 p.m.

Respectfully submitted by:

Erika D. Moore
Acting City Clerk