CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
June 23, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, June 23, 2004 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:07 a.m. Council members present were The Honorable Jim D. N. Papadea, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika Isaac Devine.  Absent were The Honorable E. W. Cromartie, II and The Honorable Anne M. Sinclair.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

PRESENTATION

A. Journalism 101 – Ms. Becky Bailey, Eau Claire Community Council / The New Survey
 This item is scheduled for July 14, 2004.

CITY COUNCIL DISCUSSION / ACTION

B. Little Lake Katherine Sediment Deposit and Mitigation Study – Mr. Shahid Khan, City Engineer

Mr. Shahid Khan, City Engineer, told the members of Council that this study was divided into two (2) phases.  He noted that Phase I was to analyze and evaluate the problem to see where the sediment is coming from and Phase II was to determine the quantity and the quality of the sediment entering the system.  He stated that the estimated initial cost to remove existing sediment is approximately $1.3 million and the cost of continued sediment management would be $233,000.00 annually.  Mr. Khan said that the City of Columbia, Forest Acres and Richland County contributed to the large amounts of sediment.  He requested directions on how to proceed.

Mr. Carroll Barker, Wilbur Smith and Associates told the members of Council that during Phase I data was collected; field investigations on all the streams were completed; a sediment model was developed to determine how much sediment was coming down the system and depositing in the area; a sediment delivery report was drafted and showed the outlining areas and determined which jurisdictions and watersheds were delivering the sediment downstream; and conducted stakeholder meetings.  He indicated that during Phase II they identified remedial alternatives for resolving this problem.  Mr. Barker stated that the watershed is approximately 7.6 square miles to exclude the portion above Forest Lake.  He told the members of Council that the study area included Gill Creek, Penn Branch and the Eight Mile Creek.  He noted that Penn Branch contained the most sediment.  Mr. Barker insisted that construction activity construction activity has been a major contributor to the sediment deposition downstream.  Also, certain soil types retain sediment.  He told the members of Council that the City of Columbia contributed mostly to the sediment deposits due to the large amount of eroded soil and its topography.  He outlined the costs as follows: Removal of 97,200 tons of sediment $1,117,000.00; Three (3) Bay Saver Sediment Removal Devices $115,000.00; and Periodic Sediment Removal $232,200.00.  He recommended the following actions to stop sediment at its source: Better practices / better review of construction sites; on-site soil erosion control; remove existing sediment flow; install Bay Saver devices; perform periodic Bathymetric surveys; and to install water quality gauges.

Mr. Shahid Khan told the members of Council that approximately $750,000.00 has been budget for this project in the fiscal year 2005 / 2006 Capital Improvement Projects Fund.

Upon motion by Mr. Osborne, seconded by Mayor Coble, Council voted unanimously to authorize staff to proceed with the Little Lake Katherine Sediment project by determining how to implement the remedial solutions that were proposed by Wilbur Smith & Associates.    Staff and the Consultants were directed to determine the root source of this sediment deposit in Little Lake Katherine.  Staff shall report back to City Council with its findings and an anticipated project date along with potential funding sources.

C. News Rack Program – The Honorable Jim D. N. Papadea

Upon motion by Mr. Papadea, seconded by Ms. Devine, Council voted unanimously to endorse the News Rack Program on Main Street.

D. Laydown Area for Five Points Project – Mr. John Spade, General Services

Upon motion by Mr. Papadea, seconded by Ms. Devine, Council voted unanimously to authorize L-J, Inc. to utilize an area in Maxcy Gregg Park adjacent to the railroad line as a laydown area for the duration of the Five Points Sewer and Beautification Project.  An agreement will be developed with the Contractor to provide for the following:
· The erection and maintenance of a screening fence between the laydown area and the Cancer Survivors Garden.
· At the end of the project, return of the property to its previous state.
· A setback area around all grand trees in the area, which could not be used in order to protect the trees.
· After the project completion, the creation of a parking area for use by visitors to the park.  This would be developed using crusher run and a layer of fines for the parking and turn around spaces.  Spaces would be marked with bumper stops provided by Parking Services and signed appropriately by the City.  It is estimated that 12 spaces would fit into the area near the entrance walkway from the garden.

CONSIDERATION OF BIDS, AGREEMENTS & CHANGEORDERS

E. Council is asked to approve an Annual Agreement Payment for Microsoft EA and True up, as requested by the Information Technology Department.  Award to Software House International, the low bidder, in the amount of $266,962.50.  This vendor is located in Somerset, NJ.

Upon motion by Mr. Papadea, seconded by Ms. Devine, Council voted unanimously to approve an Annual Agreement Payment for Microsoft EA and True up, as requested by the Information Technology Department.  Award to Software House International, the low bidder, in the amount of $266,962.50.

ORDINANCE – FIRST READING

F. Ordinance No.: 2004-053 – Authorizing conveyance of a 1.0 acres known as Parcel “A” Columbia Industrial Park, Richland County TMS# 13512-04-01 (portion)
 This item was held over, no action was taken.

RESOLUTION

G. Resolution No.: R-2004-030 – Authorizing purchase of property known as 900 Senate Street, Richland County TMS# 08916-10-01 and 02

Upon motion by Ms. Devine, seconded by Mr. Papadea, Council voted unanimously to approve Resolution No.: R-2004-030 – Authorizing purchase of property known as 900 Senate Street, Richland County TMS# 08916-10-01 and 02.

OTHER MATTERS

 H.  **Land Use Plan for South Carolina Mental Health Campus Request for Proposals – Mr. Jim Gambrell, Director of Economic Development

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to authorize staff to proceed with the Issuance of a Request for Proposals for a Land Use Plan for the South Carolina Mental Health Campus as presented.

PRESENTATIONS

H1. **Proclamation

Mayor Coble proclaimed Wednesday, June 23, 2004 as Councilman Jim D. N. Papadea Day in the City of Columbia.  Councilman Papadea served as a Columbia City Council member for eighteen (18) years.  Mr. Papadea’s term expires on June 30, 2004.

H2. **Greater Columbia Community Relations Council – Mr. Preston Winkler, Executive Director

Mr. Preston Winkler, Community Relations Council Executive Director presented the Employer of the Year award to the City of Columbia for employing many individuals that were referred by the Community Relations Council.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 10:45 a.m. for the discussion of Items I. through J. as amended.

EXECUTIVE SESSION DISCUSSION

I. Discussion of compensation of an employee

· Mayor Coble adjourned the Executive Session at 10:45 a.m. to reconvene the Work Session.

Upon motion by Mayor Coble, seconded by Mr. Davis, Council voted unanimously to approve Resolution No.: R-2004-029 – Authorizing approval of Municipal Court Judges’ Salaries.

· Mayor Coble reconvened the Executive Session at 10:47 a.m.

  J. **Receipt of legal advice which relates to a matter covered by attorney-client privilege
- Regional Transit Authority Relocation
- Little Lake Katherine Sediment Deposit
 These items were discussed in Executive Session no action was taken.

· Mayor Coble adjourned the Executive Session at 11:25 to convene the Swearing In Ceremony for Municipal Court Judges.

PRESENTATIONS

 K. **Swearing In Ceremony for Municipal Court Judges – Chief Justice Ernest Finney, Jr.

Chief Justice Ernest A. Finney, Jr. presided over the Swearing In Ceremony for the following Judges: Mr. Lincoln Jenkins, Ms. Marion Hanna, Mr. Steven Dennis, Mr. J. Steedley Bogan, Ms. DeAndrea Benjamin, Ms. Jean Burns, Mr. Carlton Bagby, Mr. James Guinyard, Mr. William Smith, and Mr. Ernest Finney, III.  These Judges are appointed for a one (1) year term effective July 1, 2004.
· Mayor Coble adjourned the meeting at 11:40 a.m.

Respectfully submitted by:
Erika D. Moore
City Clerk