CITY COUNCIL WORK SESSION MINUTES
June 22, 2005
9:00 AM – City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, June 22, 2005, in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  The Honorable Mayor Robert D. Coble called the meeting to order at 9:04 a.m.  The following City Council members were present: The Honorable E.W. Cromartie, II, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  Absent was The Honorable Anne M. Sinclair.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Salley, City Clerk.

PRESENTATIONS

A. Recognition of Blueprint for Leadership Graduates – Mr. Charles P. Austin, Sr., City Manager

Mr. Charles P. Austin, Sr., City Manager, recognized the following individuals as Blueprint for Leadership Graduates: Ms. Terri Hooper, Executive Assistant to the Assistant City Manager for Administrative Services; Ms. Pamela Hawkins, Executive Assistant to the Assistant City Manager for Commerce and Development; Ms. Donna Jumper, Executive Assistant to the Senior Assistant City Manager for Operations; and Ms. Judy Spell, Director of Communications. They completed eight (8) classes and several hours of volunteer work over four (4) months.  These individuals graduated on June 7, 2005. The program is provided through the United Way of the Midlands.

B. Animal Mission Update – Mr. Jim “Soni” Sonefeld, The Animal Mission of the Midlands / President – Board of Directors

Mr. Jim Sonefeld, The Animal Mission of the Midlands / Board of Directors President, explained that the Animal Mission of the Midlands is a fifteen-year-old, non-profit group that supports adoption, spaying and neutering and humane education through the Columbia Animal Shelter.  He noted that the Animal Mission raises $80 – 90,000 annually for City Animal Shelter operations.  He said they began a refocused effort to expand the City Animal Shelter to improve humane outcomes and services for city pets.  He stated that Richland County denied the offer to assist in building the adoption center and completing renovations.  He said that the City of Columbia helped to bring the first class facility to fruition.  The Society for the Prevention of Cruelty to Animals may relocate from the City Shelter and the Mission will replace and maintain that vital community clinic.  He stated that the Animal Mission of the Midlands would love to be involved in discussions as the shelter moves forward.

Councilwoman Devine requested that they prepare an active public relations campaign to educate the public on the services of the City’s Animal Shelter and pet owner requirements.

There was a consensus of Council to direct Mr. Charles P. Austin, Sr., City Manager to include The Animal Mission of the Midlands in the future deliberations regarding the expansion and or renovation of the City’s Animal Shelter.
 
 
 
 
 
 

CITY COUNCIL DISCUSSION / ACTION

C. Base Realignment and Closure Update and Request for Funding – Mr. Ike McLeese, President of the Chamber of Commerce

Mr. Ike McLeese, President of the Chamber of Commerce, explained how the recent round of Base Realignment And Closures was positive for the City of Columbia, Fort Jackson, McIntyre, Sumter and Shaw Air Force Base.  He requested an additional $50,000.00 to continue the efforts to keep these military facilities off the list.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to direct Mr. Charles P. Austin, Sr., City Manager to determine a source of economic development funding for the requested $50,000.00 to continue BRAC initiatives through the Chamber of Commerce.  This item should be presented to Council at a later date for approval.

STREET CLOSINGS

Upon motion by Mr. Cromartie, seconded by Mr. Osborne, Council voted unanimously to approve on a single motion Items D. through G. as amended.

D. Council is asked to approve a request from the Gunter’s Chapel Baptist Church to close Belvedere Drive where it intersects with Windover Street and Windover Street between Belvedere Drive and Two Notch Road on Saturday, June 25, 2005 from 7:00 a.m. until 6:00 p.m. for a Super Summer Festival.  Contact: Ms. Geraldine Washington, Public Relations Secretary - Approved

E. Council is asked to approve a request from the Melrose Neighborhood Association to close Fairview Drive at Kirby Street, Millwood Avenue and Picket Street on Monday, July 4, 2005 from 2:30 p.m. until 5:00 p.m. for an Annual Fourth of July Children’s Parade.  Contact:  Mr. Fred Easley - Approved

F. Council is asked to approve a request to close Pinewood Drive between South Pickens Street and South Gregg Street on Saturday, July 9, 2005 from 11:00 a.m. until 11:00 p.m. for a Neighborhood Block Party.  Contact: Kris O’Neill, D.M.D. - Approved

  G. **Council is asked to approve a request from the TN Development Corporation to close the 2500 block of Center Street between Truax Lane and Covenant Road on Thursday, July 14, 2005 from 9:00 a.m. until 2:00 p.m. for the Arbor Hill Ribbon Cutting Ceremony.  Contact:  Ms. Deborah Livingston - Approved

CONSIDERATION OF BIDS, AGREEMENTS AND CHANGE ORDERS

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve on a single motion Items H. and I. as presented.

H. Council is asked to approve a Professional Services Contract for the purpose of providing resources to develop long-term comprehensive housing strategies for meeting the housing needs of eligible persons living with HIV/AIDS and their families by providing permanent supportive housing in the Columbia Eligible Metropolitan Statistical Area, as requested by the Community Development Department. Award to Healing Properties, Inc., in an amount not to exceed $799,851.00.  This firm is located in Columbia, SC.  Funding Source:  HOPWA Program Funds - Approved
 
 
 
 

I. Council is asked to approve an Amendment to the Housing Opportunities for Persons with AIDS (HOPWA) Professional Services Contracts with Palmetto AIDS Life Support Services (PALSS) Dated July 1, 2003 and August 19, 2004. The contract shall be amended to allow the total amounts remaining in the agency’s contract from fiscal years 2003 and 2004 to be used for fiscal years 2004 and 2005 services.  The total amount to carry forward is $63,706.73. – Approved

Upon motion by Mr. Osborne, seconded by Mr. Davis, Council voted unanimously to approve on a single motion Items J., K., L. and M. as presented.

J. Council is asked to approve the Purchase of a Graco Line Stripping System for Pavement Marking, as requested by Traffic Engineering.  Award to Tansafe, Inc., the low bidder, in the amount of $10,282.00. This vendor is located in Lawrenceville, GA.  Funding Source GL-1013204-658300 - Approved

K. Council is asked to approve the Purchase of a Four (4) Portable Service Line Jetting Machines, as requested by Wastewater Maintenance.  Award to Goodlett Equipment, the low bidder, in the amount of $10,990.08. This firm is located in Cayce, SC.  Funding Source: 5516205-657400 - Approved

L. Council is asked to approve the Purchase of Thirteen (13) Computers for the Leap Program, as requested by the Police Department. Award to Dell, using the SC State Technology Contract, in the amount of $18,135.31.  This firm is located in Round Rock, TX.  Funding Source: 1012402-657600 - Approved

M. Council is asked to approve the Purchase of Annual Wastewater Maintenance Repair Material for fiscal year 2005/2006.  Award the lots to the low bidder as outlined below for a total amount of $102,270.36.  Funding Source: 556205-625700 – Approved as outlined below.

Lot 1 Meter Boxes Cregger Co. Columbia, SC $4,884.00
Lot 2 Clamp Seal Pipe Hughes Supply W. Columbia, SC $19,766.50
Lot 3 PVC Pipe Pipeline Supply Co. Columbia, SC $35,703.36
Lot 4 Fitting Pipeline Pipeline Supply Co. Columbia, SC $41,916.50

N. Council is asked to approve the Washington Square Asbestos Abatement Project, as requested by General Services.  Award to R&R Environmental, the low bidder, in the amount of $144,000.00. This firm is located in Columbia, SC. Funding Source:  CP105902-636600 - Approved

Upon motion by Mr. Osborne, seconded by Mr. Cromartie, Council voted unanimously to approve the Washington Square Asbestos Abatement Project, as requested by General Services.  Award to R&R Environmental, the low bidder, in the amount of $144,000.00, subject to Mr. Charles P. Austin, Sr., City Manager, discerning whether the contractor will take adequate measures to ensure the safety of the employees, tenants and visitors of Washington Square.

O. Council is asked to approve the Purchase of Chemicals for the Metro Wastewater Treatment Plant for fiscal year 2005/2006.  Award the lots to the low bidder as outlined below for a total amount of $439,153.60. Both firms are located in Charlotte, NC.  Funding Source: 5516208-624800 - Consideration of this item was deferred.

Lot 1 Chlorine Jones Chemicals $137,500.00
Lot 2 Sodium Hydroxide ACME Southern $390.00
Lot 3 Sulfamic Acid ACME Southern $811.20
Lot 4 Sulfur Dioxide Jones Chemicals $38,850.00
Lot 5 Sodium Chloride ACME Southern $1,080.00
Lot 6 Polymer Polydyne, Inc. $280,522.40
  P. **Council is asked to approve a Contract Extension for an External Auditor for the Two (2) Years ending June 30, 2005 and 2006.  Award to J.W. Hunt and Company, LLP in the amount of $103,695.00 plus out of pocket expenses.  This firm is located in Columbia, SC.  Funding Source:  1011401-636600 and 551140- 636600 - Approved

Upon motion by Mr. Osborne, seconded by Ms. Devine, Council voted unanimously to approve a Contract Extension for an External Auditor for the Two (2) Years ending June 30, 2005 and 2006.  Award to J.W. Hunt and Company, LLP in the amount of $103,695.00 plus out of pocket expenses.

  Q. **Council is asked to approve an Easement Agreement between the City of Columbia and Heron Lakes I, LLC for the Villages at Lakeshore.  This is an interim agreement as the City works to obtain an assignment or encroachment agreement with Norfolk Southern Railway Company. - Approved

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to approve an Easement Agreement between the City of Columbia and Heron Lakes I, LLC for the Villages at Lakeshore.  This is an interim agreement as the City works to obtain an assignment or encroachment agreement with Norfolk Southern Railway Company.

ORDINANCES – SECOND READING

R. Ordinance No.: 2005-056 – To Raise Revenue and Adopt the Budget for the City of Columbia, South Carolina, for the Fiscal Year ending June 30, 2006 First reading approval was given on June 8, 2005 – Approved on second reading.

Upon motion by Ms. Devine, seconded by Mr. Cromartie, Council voted five (5) to one (1) to give second reading approval to Ordinance No.: 2005-056 – To Raise Revenue and Adopt the Budget for the City of Columbia, South Carolina, for the Fiscal Year ending June 30, 2006.  Voting aye were Ms. Devine, Mr. Davis, Mr. Osborne, Mr. Cromartie and Mayor Coble.  Voting nay was Mr. Rickenmann.
 
S. Ordinance No.: 2005-057 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 23, Utilities and Engineering, Article V, Water and Sewer Rates and Sec. 23-143 Water service rates and Sec. 23-149 Sewer service rates First reading approval was given on June 8, 2005 – Approved on second reading.

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted five (5) to one (1) to give second reading approval to Ordinance No.: 2005-057 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 23, Utilities and Engineering, Article V, Water and Sewer Rates and Sec. 23-143 Water service rates and Sec. 23-149 Sewer service rates.  Voting aye were Ms. Devine, Mr. Davis, Mr. Osborne, Mr. Cromartie and Mayor Coble.  Voting nay was Mr. Rickenmann.

ORDINANCES – FIRST READING

  T. **Ordinance No.: 2005-058 – Amending Approval for Quit Claim Deeds to Convey Portions of the Unopened Right-of-Way for Rhett Avenue; Richland County TMS# 11406; North Main Street Streetscape Project; CF#250-169, CF#251-64 and CF#251-64A – Approved on first reading.

Upon motion by Mr. Cromartie, seconded by Mr. Osborne, Council voted unanimously to give first reading approval to Ordinance No.: 2005-058 - Amending Approval for Quit Claim Deeds to Convey Portions of the Unopened Right-of-Way for Rhett Avenue; Richland County TMS# 11406; North Main Street Streetscape Project; CF#250-169, CF#251-64 and CF#251-64A.

RESOLUTIONS

U. Resolution No.: R-2005-030 – Authorizing street closing for Carolina Car Show

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to approve Resolution No.: R-2005-030 – Authorizing street closing for Carolina Car Show.

APPOINTMENTS

V. Community Promotions Advisory Committee - Consideration of this item was deferred.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL

Mr. Kirkman Finlay, stated that he has been negatively impacted by construction and after 45-60 days the problem hasn’t been resolved.  He said that merchants are suffering a 35% lost in sales.  He asked the members of Council to direct City staff to move with the same speed and concern for local merchants.  He noted that the City has four (4) major streetscpae projects underway, none of which are in the final phase of completion.  Mr. Finlay insisted that adding any new projects would be a detriment to staff.

Mr. Bill Manley, Eau Claire Community resident, thanked the members of Council for attending the Teens Expressing a Message forum held last Saturday at Hyatt Park.

Upon motion by Mr. Cromartie, seconded by Mr. Osborne, Council voted unanimously to go into Executive Session at 10:05 a.m. for the discussion of Items W. and X. as presented.

EXECUTIVE SESSION

W.  Discussion of negotiations incident to proposed contractual arrangements
- Convention Center Hotel – Mr. Steven A. Gantt, Senior Assistant City Manager for Operations
- Sewer Service to Future Developments in the Lower Richland Area - Mr. Steven A. Gantt, Senior Assistant City Manager for Operations
   These items were discussed in Executive Session.  No action was taken.

X. Discussion of negotiations incident to the proposed sale of property
- Heyward Street – Mr. Steven A. Gantt, Senior Assistant City Manager for Operations
- Kensington Drive – Mr. Steven A. Gantt, Senior Assistant City Manager for Operations
- Woodrow Street – Mr. Steven A. Gantt, Senior Assistant City Manager for Operations
- Railroad Cut – Mr. Steven A. Gantt, Senior Assistant City Manager for Operations
- CanalSide – Mr. Steven A. Gantt, Senior Assistant City Manager for Operations
   These items were discussed in Executive Session.  No action was taken.

· Council adjourned the meeting at 1:10 p.m.

Respectfully submitted by:
Erika D. Salley
City Clerk