CITY COUNCIL MEETING MINUTES
WEDNESDAY, JUNE 15, 2005
10:00 A.M. – 1737 MAIN STREET
CITY COUNCIL CHAMBERS

The City of Columbia City Council conducted a regular meeting on Wednesday, June 15, 2005, in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  The Honorable Hamilton Osborne, Jr. as the Presiding Officer called the meeting to order at 10:04 a.m.  The following City Council members were present:  The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  Absent were The Honorable Anne M. Sinclair, The Honorable E. W. Cromartie, II and The Honorable Mayor Robert D. Coble. Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Salley, City Clerk.

APPROVAL OF MINUTES

1. Minutes for June 1, 2005

Upon motion by Mr. Davis, seconded by Ms. Devine, Council voted unanimously to approve the Minutes of June 1, 2005 as presented.

PRESENTATIONS

2. June 2005 Employee of the Month  – Chief H. Dean Crisp, Columbia Police Department

Chief of Police H. Dean Crisp introduced Mr. Kennith Dean Adams as the June 2005 Employee of the Month.  He described Officer Adams as a 17-year employee with a positive attitude and the willingness to get along with his co-workers and the public.

Councilman Hamilton Osborne, Jr. presented Mr. Adams with a plaque and Mr. Charles P. Austin, Sr., City Manager presented Mr. Adams with a token of appreciation for being recognized as the June 2005 Employee of the Month.

CONSENT AGENDA

Upon motion by Mr. Rickenmann, seconded by Mr. Davis, Council voted unanimously to approve on a single motion the Consent Agenda Items 3. through 15. as  presented.

STREET CLOSINGS

3.  Council is asked to approve a request to close Lamar Street between Jackson Avenue and Johnson Avenue beginning on Friday, June 24, 2005 through Thursday, June 30, 2005 from 5:00 p.m. until 10:00 p.m. each day for the Eau Claire Youth Baseball Sub-District Tournament.  Contact:  Mr. George Adams, Jr., Commissioner / Tournament Director - Approved

4.  Council is asked to approve a request to close Park Street between Greene Street and College Street on Friday, July 8, 2005 from 1:00 p.m. until 10:00 p.m. for the Columbia City Jazz Dance Company performances at the Koger Center for the Arts.  Contact: Ms. Crystal Murphree-Holden, Past President of the Columbia City Jazz Company – Approved subject to the event sponsor hiring off duty officers to provide traffic control.

5.  Council is asked to approve a request to close Park Street between Greene Street and Blossom Street; Lincoln Street between College Street and Blossom Street; Gadsden Street between Greene Street and Blossom Street; Greene Street between Park Street and Gadsden Street; Devine Street between Park Street and Gadsden Street on Tuesday, June 6, 2006 from 8:00 a.m. until 8:00 p.m. for the 2006 Hot Rod Magazine Tour.  Contact:  Mr. Mike Moore, VP, Special Events – Approved subject to the event sponsor hiring off duty officers to provide traffic and crowd control.

CONSIDERATION OF BIDS AND AGREEMENTS

6.  Council is asked for approval to Paint the Exterior of the Eau Claire Town Hall, as requested by Support Services Division.  Award to Young’s Painting Service, the low bidder, in the amount of $12,300.00.  This firm is located in Columbia, SC.  Funding Source:  5511219-638500 ($6,500.00) and 5511219-638505 ($5,800.00) - Approved

7. Council is asked to approve the Purchase of One (1) Vehicle for the City Manager, as requested by Fleet Services.  Award to Galeana, the low bidder, in the amount of $13,411.00 after trade-in.  This vendor is located in Columbia, SC.  Funding Source: 1018402-638599 - Approved

8. Council is asked to approve the Purchase of Nine (9) Siemens Controllers for Updating the Traffic System, as requested by Traffic Engineering.  Award to Temple, Inc. as a sole source procurement, in the amount of $21,525.00.  This vendor is located in Decatur, AL. Funding Source: 1013204-657600 - Approved

9. Council is asked to approve the Purchase of Recapped Tires for City Vehicles for fiscal year 2005/2006, as requested by Fleet Services.  Award by lots, to the following low bidders meeting specifications.  Funding Source:  6308970-672500 and charged to each Department / Division as they are used - Approved

Lots 1, 2, 3, 4 and 5 Fraiser Tire Services Columbia, SC $28,485.75
Lots 6 and 7 Consolidated Tires Inc. W. Columbia, SC $7,512.30
Tax   $2,159.84
Total   $38,157.94

10. Council is asked to approve the Purchase of Fifty Nine (59) Items of Rescue Equipment, as requested by the Fire Department.  Award to Ozark Rescue Suppliers, Inc., the low bidder, in the amount of $40,568.07. This vendor is located in Rogers, Arkansas.  Funding Source: GL-2549999-627100 and JL-9608000101-627100 (Homeland Security Grant) - Approved

11. Council is asked to approve a Two (2) Year Contract for the Purchase of Safety Shoes and Boots Issued to City Employees, as requested by the Purchasing Division.  Award to Lehigh Safety Shoe Co., the low bidder, in the amount of $52,523.00.  This vendor is located in Columbia, SC. Funding Source: 6208956-625900 and charged to each Department / Division as they are used - Approved

12. Council is asked to approve the Purchase of Various Parking Meter Parts, Software and SmartCards, as requested by General Services.  Award to P. O. M., as a sole source procurement, in the amount of $70,593.92.  This vendor is located in Arkansas.  Funding Source: 5312501-625600 - Approved

ORDINANCES – SECOND READING

13. Ordinance No.: 2005-059 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article II, Mayor and Council, Division I, Generally, Sec. 2-31, Salaries of mayor and council members First reading approval was given on June 8, 2005. – Approved on second reading.

14. Ordinance No.: 2005-060 – Authorizing execution of a First Lease Amendment between the City of Columbia and Revenstone Commons-Durham, LLC First reading approval was given on June 8, 2005. – Approved on second reading.

15. Ordinance No.: 2005-062 –Annexing Parcel 1 (4.87 acres) and Parcel 2 (0.53 acres), Broad River Road at Kennerly Road; 1.23 acres, Kennerly Road near Broad River Road and 4.53 acres (Parcel A, Parcel D and Parcel X), Broad River Road near Kennerly Road, Richland County TMS# 05004-01-04; 05004-01-05; 05004-01-07; 05004-01-12; 05004-01-13; a 0.53 acre portion of 05004-01-09; 05004-01-01; 05004-01-03; 05004-01-10 and 05004-01-11 First reading approval was given on June 8, 2005. – Approved on second reading.
 
CONSIDERATION OF BIDS, AGREEMENTS & CHANGE ORDERS

16. Council is asked to approve Fiscal Year 2005/2006 Testing by Independent Laboratories for Environmental Monitoring Programs Required by City, state and Federal Regulations, as requested by Engineering Operations.  Award to the following firms as outlined.  This item was approved by City Council on June 1, 2005, but has been resubmitted to correct errors made in the recommendation for testing. Funding Source:  Metro Wastewater Treatment Plant, Columbia Canal Water Treatment Plant, Lake Murray Water Treatment Plant and Operations Divisions’ fiscal year 2005/2006 Operating Budgets - Approved

Upon motion by Mr. Davis, seconded by Mr. Rickenmann, Council voted unanimously to approve fiscal year 2005/2006 Testing by Independent Laboratories for Environmental Monitoring Programs Required by City, state and Federal Regulations, as requested by Engineering Operations.  Award to the following firms as outlined:

 Shealy Environmental Services, Inc. of Cayce, SC  $ 48,310.00
 Data Resources, Inc. of Columbia, SC  6,854.00
 Access Analytical, Inc. of Irmo, SC 4,704.00
 TestAmerica Analytical Testing Corp. of W. Columbia, SC 5,771.00
 Underwriters Laboratories of South Bend, Indiana 26,920.00
 MWH Laboratories of Pasadena, California 54,280.00
 Total  $146,839.00

17. Council is asked to approve the Purchase of Tires for City Vehicles for fiscal year 2005/2006, as requested by Fleet Services.  Award to Fraiser Tire Co., the low bidder meeting specifications, in the amount of $210,790.95.  This vendor is located in Columbia, SC.  Funding Source:  6308970-672500 and charged to each Department / Division as they are used. - Approved

Upon motion by Ms. Devine, seconded by Mr. Rickenmann, Council voted unanimously to approve the Purchase of Tires for City Vehicles for fiscal year 2005/2006, as requested by Fleet Services.  Award to Fraiser Tire Co., the low bidder meeting specifications, in the amount of $210,790.95.

18. Council is asked to approve a Contract for Professional Services for Ongoing Financial Advisory Consulting Services, as requested by the Finance Department.  Award to Merchant Capital, LLC at an hourly rate of $200.00.  This firm is located in Atlanta, GA.  Funding Source: Payment for ongoing consulting service shall be from any legally available funds of the City.

Upon motion by Mr. Rickenmann, seconded by Mr. Davis, Council voted unanimously to approve a Contract for Professional Services for Ongoing Financial Advisory Consulting Services, as requested by the Finance Department.  Award to Merchant Capital, LLC at an hourly rate of $200.00.

ORDINANCES – FIRST READING

19. Ordinance No.: 2005-061 – Authorizing City Manager to execute an Agreement with Firetag Concessions of Columbia, Inc. for the Management and Subleasing of Top of Finlay – Approved on first reading.

Upon motion by Mr. Rickenmann, seconded by Ms. Devine, Council voted unanimously to give first reading approval to Ordinance No.: 2005-061 - Authorizing City Manager to execute an Agreement with Firetag Concessions of Columbia, Inc. for the Management and Subleasing of Top of Finlay.

RESOLUTIONS

20. Resolution No.: R-2005-027 – Release and Abandonment of Portions of the City’s Existing 15’ Sanitary Sewer Easements along Richland County TMS# 09205-02-29 & 30; lots 45 & 46, Willowbrook, Phase III; CF#243-15 - Approved

Upon motion by Mr. Davis, seconded by Mr. Rickenmann, Council voted unanimously to approve Resolution No.: R-2005-027 – Release and Abandonment of Portions of the City’s Existing 15’ Sanitary Sewer Easements along Richland County TMS# 09205-02-29 & 30; lots 45 & 46, Willowbrook, Phase III; CF#243-15.

APPOINTMENTS

21. City Center Partnership Board of Directors

Upon motion by Mr. Rickenmann, seconded by Ms. Devine, Council voted unanimously to approve the appointment of Mr. H. Lee Mashburn, Jr. to the City Center Partnership as a replacement for Mr. Travis Butler until September 1, 2005.  At that time Mr. Mashburn would be eligible to serve two (2) full one-year terms consecutively.

OTHER MATTERS

22. Council is asked to approve a Petition for Annexation into the Town of Chapin for Property Identified as Lexington County TMS# 000700-05-033 (Pump Station Site at Murray Lindler and Old Lexington Highway), as requested by Mr. Stanley E. Shealy, Town of Chapin Mayor. - Approved

Upon motion by Mr. Rickenmann, seconded by Mr. Davis, Council voted unanimously to approve a Petition for Annexation into the Town of Chapin for Property Identified as Lexington County TMS# 000700-05-033 (Pump Station Site at Murray Lindler and Old Lexington Highway), as requested by Mr. Stanley E. Shealy, Town of Chapin Mayor.

23. Council is asked to approve the Destruction of Three Hundred Fifty Seven (357) Narcotics to Include Drug Paraphernalia, as requested by the Columbia Police Department’s Evidence Unit. - Approved

Upon motion by Ms. Devine, seconded by Mr. Rickenmann, Council voted unanimously to approve the Destruction of Three Hundred Fifty Seven (357) Narcotics to Include Drug Paraphernalia, as requested by the Columbia Police Department’s Evidence Unit.

**Councilwoman Devine requested that all Council meetings be displayed on the Internet using live time as we did during the State of the City Address.

**Councilman Osborne requested that the Council’s viewing screen be activated as a silent monitor during the meetings also.

STREET CLOSING

24. **Council is asked to approve a request from the Booker Washington Heights Neighborhood to close the 2600 block of Grant Street between Carver Street and Beaumont Street on Saturday, June 18, 2005 from 7:00 a.m. until 2:00 p.m. to celebrate the grand opening of the Katheryn M. Bellfield Booker Washington Heights Cultural Arts Center.

Upon motion by Mr. Rickenmann, seconded by Ms. Devine, Council voted unanimously to approve a request from the Booker Washington Heights Neighborhood to close the 2600 block of Grant Street between Carver Street and Beaumont Street on Saturday, June 18, 2005 from 7:00 a.m. until 2:00 p.m. to celebrate the grand opening of the Katheryn M. Bellfield Booker Washington Heights Cultural Arts Center.

**Mr. Malik Whitaker, Benedict College / Leadership Development Coordinator introduced a group of young men that are participating in the March to Men Program at Benedict College this summer.  As part of this Upward Bound Program, Mr. Whitaker and the young men attended the City Council meeting to learn more about the institutions of power.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL   

Mr. Bill Manley appeared on behalf of the Eau Claire Violence Prevention Taskforce to invite the members of Council to the “Teens Expressing a Message” forum on Saturday, June 18, 2005 from 10:00 a.m. until 3:00 p.m. at the Hyatt Park Recreation Center.

Ms. Catherine Fleming Bruce, Collaborative for Community Trust, requested emergency funding in the amount of $7,150.00 for the Simkins Center.  She explained that this request would substitute the request made on June 1, 2005 in the amount of $25,000.00, but is in addition to the City’s allocation in the amount of $230,000.00 for fiscal year 2005/2006.

There was a consensus of Council to direct staff to review the revised request for emergency funding and determine if means are available for this purpose. Staff recommendations should be presented to City Council on June 22, 2005.  If emergency funding is provided, it may be deducted from the fiscal year 2005/2006’s allocation for the Collaborative for Community Trust.

EXECUTIVE SESSION

Upon motion by Ms. Devine, seconded by Mr. Rickenmann, Council voted unanimously to go into Executive Session at 10:32 a.m. for the discussion of Item 24. as presented.

  24. Receipt of legal advice, which relates to pending, threatened or potential claim
- Lott vs. City of Columbia
  This item was discussed in Executive Session.  No action was taken.

· City Council adjourned the meeting at 10:50 a.m.

Respectfully submitted by:
Erika D. Salley
City Clerk