CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
June 11, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, June 11, 2003, in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:05 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, Acting City Clerk.

CITY COUNCIL DISCUSSION / ACTION

**Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to defer Item N. Ordinance NO.: 2003-054 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 17, Planning, Land Development and Zoning, Article V, Historic Preservation and Architectural Review, Division 4, Landmarks, Sec. 17-681, Districts identified, (b) Architectural conservation district to add (3).  Ms. Sinclair was not present for the vote.

A. City / County Fire Service – Mr. Cary McSwain, Richland County Administrator
 This item was held over, no action was taken.

· Ms. Sinclair joined the meeting at 9:15 a.m.
 
B. **Palmetto Classic Committee – Coach Willie Jeffries

Mr. Bobby Gist told the members of Council that the 2nd Annual Palmetto Classic would be more successful and organized than the first event.  He distributed the board meeting minutes and budget information to the members of Council.

Coach Willie Jeffries, Chairman, stated that the committee has made a lot of progress and thanked the members of Council for their support.  He informed Council that they are anticipating 60,000 attendees to the event and have worked diligently to deal with vending, parking and traffic.  Coach Jeffries announced that State Farm is the title sponsor of the event and the State Credit Union would sell tickets for the event.

Councilwoman Isaac announced that the 2nd Annual Palmetto Classic is scheduled for Saturday, September 27, 2003 at 4:00 p.m.  Tickets go on sale Monday, June 16, 2003.

C. Drew Park Update – Mr. Allison Baker, Director of Parks & Recreation

Mr. Allison Baker informed the members of Council that financing is in place for the Drew Park City-wide Wellness Center.  He stated that they are in the process of fulfilling several requirements for the Federal Home Loan Bank.

Mr. Doug Quackenbush of the Boudreaux Group informed the members of Council that the project is currently on schedule and the budget hasn’t increased or decreased.  He also said they are entering into the construction documents phase of the project.

D. **City Center Partnership – Mr. Matt Kennell, Executive Director

Mr. Matt Kennelll informed the members of Council that Richland County didn’t approve $89,200 in funding for the City Center Partnership for fiscal year 2003/2004.  He stated that the funds aren’t physically needed until December 2003, but if they were not funded they would have to eliminate several positions.  He asked the members of Council to consider funding the City Center Partnership in an additional amount of $73,027 by the end of the calendar year to enable them to perform the minimal level of services.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve the postponement of the second annual installment payment in the amount of $32,000 for one (1) full year and to meet again in two (2) weeks to discuss the current request for funding.

E. **Community Promotions

Upon motion by Ms. Isaac, seconded by Ms. Sinclair, Council voted four (4) to three (3) to approve additional funding in an amount not to exceed $500,000 from a funding source to be determined and directed the committee to prepare recommendations for Council’s consideration.  Voting aye were Mr. Cromartie, Ms. Sinclair, Ms. Isaac and Mayor Coble.  Voting nay were Mr. Papadea, Mr. Osborne and Mr. Davis.

A substitute motion by Mr. Papadea, seconded by Mr. Osborne, to deny the request for additional funding at this time and to direct the committee to present their recommendations to the members of Council with the understanding that not all organizations would be funded, failed three (3) to four (4).  Voting aye were Mr. Papadea, Mr. Osborne and Mr. Davis.  Voting nay were Mr. Cromartie, Ms. Sinclair, Ms. Isaac and Mayor Coble.

F. **Branding Campaign

Ms. Cathy Novinger, Branding Committee Co-Chair, requested funding in the amount of $25,000 to fund internal and external research regarding the unified branding of the City of Columbia.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve funding in the amount of $10,000 from the Economic Development Contingency Fund.

CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion the Consent Agenda Items G. through M. as presented.  Item N. was held over, no action was taken.

STREET CLOSING REQUEST

G. Council is asked to approve a request from Jana Harrell Daley to close the 200 block of South Edisto Street from Tugaloo to Kiawah Street on Tuesday, June 17, 2003 from 2:30 p.m. until 8:00 p.m. for a neighborhood party. - Approved
 
H.    **Council is asked to approve a request from Rev. A. A. Dicks, Sr. to block both
Green Street and Santee Street in the King Park area, on Saturday, June 14, 2003 from 10:00 a.m. until 4:00 p.m. for a “Youth Peace fest”. - Approved

CONSIDERATION OF BIDS, AGREEMENTS, AND CHANGE ORDERS

I. Council is asked to approve a Sanitary Sewer Main Extension Agreement for Property known as the Longtown Tract; CF#255-12, as requested by Engineering. Award to Brickyard-Longtown, LLC (Stewart Mungo) a maximum of nine hundred and ten (910) Sewer Tap Certificates valued at  $300.00 each for a total of $273,000. - Approved

J. Council is asked to approve the purchase of an HVAC Unit, as requested by the Traffic Engineering Division.  Award to Piedmont HVAC, the low bidder, in the amount of $13,301.00.  A MBE vendor provided the 2nd bid.  The company is located in the Midlands area.  - Approved

K.  Council is asked to approve the Purchase of an 8” Portable Trash Pump, Hose and Couplings, as requested by Wastewater Maintenance Division.  Award Lot 1 to Goodwin Pumps of America, Inc., the low bidder, in the amount of $24,282.40 and Lot 2 to AO Utilities, Inc., the low bidder meeting specifications, in the amount of $7,344.20, for a total of $31,626.60.  There are no MBE/FBE vendors who can provide this equipment.  Goodwin Pumps of America, Inc. is located out of state.  A.O. Utilities, Inc. is located in the Midlands area.   - Approved

 L. Council is asked to approve a Contract for Chemical Root Control in Sewer Line, as requested by Wastewater Maintenance Division.  Award to Dukes Sales & Service, a Sole Source vendor, for an amount not to exceed $90,000.00.   There are no MBE/FBE vendors offering the service.  The vendor is located out of state.   -Approved

M. Council is asked to approve the Purchase of Bulk Motor Oil and Hydraulic Fluid, as requested by Fleet Services.  Award to Southern Lubricants, the low bidder, in the amount of $14,994.00.  There are no M/FBE vendors who can furnish bulk products. The company is located in the Midlands area.  - Approved

N. SECOND READING:  ZONING MAP AMENDMENT
Ordinance No.: 2003-054 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 17, Planning, Land Development and Zoning, Article V, Historic Preservation and Architectural Review, Division 4, Landmarks, Sec. 17-681, Districts identified, (b) Architectural conservation district to add (3)
03-16 MA Area generally bounded by:  Woodrow Street on the west; Kirby, Webster, and Murray Streets on the North; Millwood Avenue on the south; and Maiden Lane on the east, TMS # 11413-06-4 through 5; 11413-07-1 through 5 and 9 through 10; 11413-08-1 through 5 and 9 through 12; 11413-09-1 through 7 and 16; 13901-01 all; 13901-02 all; 13901-03 all; 13901-04 all; 13901-05-all; 13901-06-10 through 15; 13901-07 all; 13901-08-01 through 04 and 10 through 15; 13901-09 all; 13901-10 all; 13901-11- all; 13901-12- all; 13901-13- 3 through 6; 13901-17-1 through 10 and 12 through 14; 13901-18- 1 through 9 and 16, 17; 13902-01 all; 13902-07-08; 13902-08 all; 13902-09-all; 13902-10-20 through 44 and 54 through 56; 13902-11- all; 13902-12-all; 13902-13-all; 13902-14 all; 11414-05- 2 through 11; 11414-06 all; 11414-07 all; 11414-08 all; 11414-09-all; 11414-10 all; 11414-11 all; 11414-12 all; 11414-13-all; 11414-14-all; 11414-15-4 through 11; 11414-18-2 through 10; 11414-19 all; 11414-20-all; 11414-21 all; 11414-22 all; 11415-09-09 through 17; 11415-13 all; 11415-14 all; 11415-15 all; 11415-10- 6, 7; 11415-12-11 through 12; 13804-02-01 through 06 and 11 through 13; 13804-03-1 through 5. Add –DP (Design Preservation) overlay zone to this district.  This overlay is the application of architectural protection as provided by Article V (Historic Preservation and Architectural Review) of Chapter 17 (Planning, Land Development, and Zoning) of the Columbia Code of Ordinances.
 This item was held over, no action was taken.
 
O. FIRST READING:  Ordinance No.: 2003-037 – To raise Revenue and Adopt the Budget for The City of Columbia, South Carolina, for the Fiscal Year ending June 30, 2004 – Approved on first reading

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously t o approve on first reading Ordinance No.: 2003-037 - To raise Revenue and Adopt the Budget for The City of Columbia, South Carolina, for the Fiscal Year ending June 30, 2004.

P. FIRST READING:  Ordinance No.:  2003-053   - Authorizing the lease for the first floor of the Tapp's Building with Mr. Jack Brantley
Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on first reading Ordinance No.: 2003-053 – Authorizing the lease for the first floor of the Tapp’s Building with Mr. Jack Brantley.

 Q. Planning Commission Appointment – one (1) appointment

Upon motion by Mr. Osborne, seconded by Ms. Isaac, Council voted unanimously to approve the appointment of Mr. Jonathan Vipperman to the Planning Commission for a three (3) year term to expire March 1, 2006.
 
 R. Traffic Issue:  Hamptonwood East Traffic Control
– Mr. David Brewer, Traffic Engineer

Upon motion by Mr. Osborne, seconded by Ms. Isaac, Council voted unanimously to authorize staff to proceed as follows:

· Obtain authorization from SCDOT to install a 3-way stop at the intersection of Windwan and Wilshire Drive.
· Install a 3-way stop at Hampton Springs Court and Hamptonwood Way.
· Deny the request to install a 3-way stop at the intersection of Hamptonwood Way and Hamptonwood Court.

R1. **Richland County Jail

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to authorize the execution of a Standstill Agreement for a period of thirty (30) days.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to go into Executive Session at 11:05 a.m. to discuss Items S. and T.

EXECUTIVE SESSION DISCUSSION

S. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Convention Center Hotel Incorporation – Mr. Steve Gantt, ACM
This item was discussed in during the Special Called Meeting.

- Tapp's – Mainstream and Suntrust
This item was discussed in Executive Session no action was taken.

- Proposed Litigation
This item was held over, no action was taken.

- Richland School District I
This item was held over, no action was taken.

- Richland County / Richland Design Committee
 This item was discussed during the Work Session.

T. Discussion of negotiations incident to proposed contractual arrangements
- Trelys
This item was held over, no action was taken.

- Real Estate Matter
This item was held over, no action was taken.

- Legislative Lobbyists
This item was held over, no action was taken.

- Farrow Road Project
This item was discussed in Executive Session no action was taken.
 
U. Discussion of the evaluation of an employee – Interim City Manager
 This item was held over, no action was taken.

Mayor Coble adjourned the Executive Session and the Work Session at 11:05 a.m.

12:00 PM SPECIAL CALLED MEETING – City Council Chambers

Incorporation of a Non-Profit Corporation for the Convention Center Hotel

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to convene the board meeting at 12:15 p.m.  Mr. Papadea and Mr. Osborne were not present for the vote.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve the Resolutions of the Non-Profit Corporation for the Convention Center Hotel as outlined below.  Mr. Papadea and Mr. Osborne were not present for the vote.

- Authorized Mr. Austin, Interim City Manager, to execute the Waiver of Sole Incorporator
- Approved the election of the Board of Directors (Mr. Cromartie, Mr. Davis, Ms. Isaac and Mayor Coble)
- Appointed Mayor Coble as President and Mr. Cromartie as Vice President of the Board of Directors
- The Fiscal Year shall begin July 1 of each year and end June 30 of each year
- Authorized Mayor Coble and Mr. Cromartie to handle certain preliminary actions relating to project financing

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to adjourn the board meeting at 12:18 p.m.  Mr. Papadea and Mr. Osborne were not present for the vote.

2:00 PM PUBLIC HEARING – City Council Chambers

· Mayor Coble opened the Public Hearing at 2:03 p.m.

  Receipt of Public Comment on the Local Hospitality Tax

The following individuals appeared before Council to present options for the disbursement of Hospitality Tax Funding:

Mr. Satch Krantz, Riverbanks Zoo
Mr. Tut Underwood, SC State Museum
Ms. Debbie Parker, Five Points Association
Mr. Matt Kennell, City Center Partnership
Mr. Barry Walker, Macs on Main
Mr. Rhett Anders, Arts Task Force Vice-Chairman
Mr. Tom Jackson, President of the Vista Guild
Mr. Tom Price, President of the Greater Columbia Restaurant Association
Mr. Jim Hardy, Maxim Communications
Mr. Bill Smith, EdVenture
Mr. Steve Camp, Midlands Regional Convention Center Authority
Ms. Catherine Fleming Bruce, Modjeska Simpkins Foudation

Mayor Coble adjourned the meeting at 3:10 p.m.

Respectfully submitted by:

Erika D. Moore
Acting City Clerk