CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
June 9, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, June 9, 2004 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:08 a.m.  Council members present were The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika Isaac Devine.  Absent was The Honorable E. W. Cromartie, II.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Valorie D. Lykes, City Clerk Assistant.

**Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 9:08 a.m. for the receipt of legal advice, which relates to a matter covered by attorney-client privilege regarding the Memorial Park condemnation matter.

CITY COUNCIL PRESENTATION

A. Commission on Children and Youth / Youth Board Senior Recognitions – Mr. Archie Maddox, Youth Coordinator

Mr. Archie Maddox, Youth Coordinator, presented the 2004 graduating Youth Board members.  He stated that these young accomplished leaders are well respected among their fellow students, teachers and peers.  Mr. Maddox thanked and recognized each member for his or her leadership within the City of Columbia.  Those students present were: Mr. Richard McLean, Miss Solitaire Goldfield, Miss Ariel Stratton and Miss Sarah Orr.

Mr. Charles P. Austin, Sr., City Manager commended Mr. Maddox, Youth Coordinator and Ms. Dana Turner, Administrative Advisor for their outstanding service to the Youth Commission.

CITY COUNCIL DISCUSSION / ACTION

B. Citizens Advisory Committee Housing Of People With Aids (HOPWA) Budget Recommendations for fiscal year 2004/2005 – Mr. Rick Semon, Community Development Director

Ms. Kathryn Fenner, Committee Chair, announced that in fiscal year 2004/2005 HUD would expand the Eligible Metropolitan Statistical Area (EMSA) for the Columbia Housing Opportunities for Persons with Aids (HOWPA) Program.  She stated that persons living in Richland, Lexington, Calhoun, Fairfield, Kershaw, and Saluda Counties would now be assisted.  She said that the fiscal year 2004/2005 HOPWA entitlement amount for the combined counties are $1,270,000.00.  Ms. Fenner said that the committee’s recommendations were based upon the HIV/AIDS prevalence rate and needs of the population.  She stated that funding would ensure supportive services, emergency housing assistance and housing vouchers.  Ms. Fenner recommended that a portion of the funding be set aside for the development of permanent housing options.

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to approve the Citizen Advisory Committee’s Budget Recommendations for Fiscal Year 2004/2005 Housing Opportunities for Persons With Aids Program in the amount of $1,270,000.00.

C. Community Promotions Advisory Committee Funding Recommendations – Ms. Libby Gober, Ombudsman

Upon motion by Ms. Devine, seconded by Ms. Sinclair, Council voted unanimously to approve the disbursement of Community Promotions Funding to two (2) organizations in the total amount of $8,750.00. (See list below)

Organization Name  Amount Requested Amount Awarded Last Year Committee Recommendations
Greenview Elementary Odyssey of the mind world finals 14,075.00  7,500.00
SC AHEC Operations 3,170.00  0.00
SC Basketball Assoc. Tournament expenses (funded in Feb) 10,000.00 2,500.00 1,250.00
USC Research Foundation National Youth Sports Program 6,000.00  0.00
TOTAL    8,750.00

D. Accommodations Tax, Hospitality Tax and Community Promotions fiscal year 2004/2005 Funding – Ms. Libby Gober, Ombudsman

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion the disbursement of fiscal year 2004/2005 funding for Accommodations Tax, Hospitality Tax and Community Promotions with the exception of the Renaissance Festival and the Three Rivers Music Festival. (See attached list)
 
  E. Manning Property – Steve Gantt, Assistant City Manager
 
  Mr. Steve Gantt, Assistant City Manager, requested guidance from City Council on how to proceed with acquiring the Manning property located along the north side of Interstate 77 and adjacent to the Columbia Wastewater Treatment Facility.  He stated that this property is needed to expand existing facilities.

  Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to authorize staff to proceed with acquiring the Manning property.

STREET CLOSINGS

Upon motion by Mr. Papadea, seconded by Ms. Devine, Council voted unanimously to approve on a single motion Items F. and G. as presented.

F. Council is asked to approve a request from the New Horizon Child Care Center to close the 1900 block of McFadden Street between McDonald Street and Waites Road on Saturday, June 26, 2004 from 8:30 a.m. until 3:30 p.m.  for a Summerfest. Contact: Ms. Geneva Leysath - Approved

G. Council is asked to approve a request from the Rosewood Baptist Church to close Sloan Street between Rosewood Drive and Burney Street on Saturday, June 12, 2004 from 7:30 a.m. until 3:30 p.m. for a Mission Fest.  Contact: Ms. June Keefe - Approved

ORDINANCE – SECOND READING

H. Ordinance No.: 2004-054 – To Raise Revenue and Adopt the Budget for the City of Columbia, South Carolina, for the Fiscal Year ending June 30, 2005 First reading approval on June 2, 2004

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve on second reading Ordinance No.: 2004-054 – To Raise Revenue and Adopt the Budget for the City of Columbia, South Carolina, for the Fiscal Year ending June 30, 2005.  This Ordinance shall be reviewed by City Council at a later date.

H1. **Comprehensive Review of Basic Services

Mayor Coble told the members of Council that the City Manager and staff have clearly said “While we will have a no tax increase budget this year, the budget is stretched to the limit.”  He stated, “Additionally, they believe that next year we will face reductions or a tax increase.”  He further recommended that this fall, City Council should begin a comprehensive review of the City’s basic services in preparation for next year’s budget.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve the following recommendations relating to the fiscal year 2005/2006-budget preparation process:

1. We should have a series of presentations beginning this fall to brief City Council on the budget issues relating to basic services.  This will allow Council members to present to staff their issues and concerns.

2. We should begin this fall, public hearings on basic services that would be similar to our hearings for the drainage utility easement. The public hearings should begin with presentations from staff about the current level of services and the costs.  The hearings would obviously have to be geographically dispersed and cover at least the following areas: Public Safety/Fire; Public Works; Inspections and Code Enforcement; Parks and Recreation; and Water and Sewer.  Our goals should be to educate and receive input from the public on basic services.  While we will get requests (and possibly expectations) that we cannot meet, and complaints, we will have a better feel for what the citizens want us to continue, add to or subtract from our basic services.  Additionally, our citizens would be better educated on the costs of those services.

3. Staff should complete by late fall a study to find additional revenues available for basic services without new taxes or fees from the following sources: Hospitality Tax, Accommodations Tax, Water and Sewer transfers (that do not affect our bond rating); and Federal and/or State grants.

4. We should ask our Staff to present any budget cuts, and savings through efficiencies or redirected priorities to fund basic services by late fall.

5. We should ask Staff to do a budget impact statement on any new Ordinance.  This would be similar to the analysis we do for new annexations.

6. We should ask Staff to prepare a monthly financial report on the budget

RESOLUTION

I. Resolution No.: R-2004-028 – Authorizing execution of a contract with Companion Third Party Administrators, LLC

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve Resolution No.: R-2004-028 – Authorizing execution of a contract with Companion Third Party Administrators, LLC.

OTHER MATTERS

J. Concerts in the Park – Mr. Allison Baker, Director of Parks & Recreation

Mr. Allison Baker, Director of Parks & Recreation, told the members of Council that in previous years the City had Liquor Liability Insurance to cover any liability that would result from people drinking alcohol on city property.  He stated that the carrier would no longer provide coverage if the City didn’t change how we operated the Summer Concert Series.  He further explained that Ms. Judy Edwards, Risk Manager, was asked to identify a carrier that would provide this Liquor Liability coverage.  Mr. Baker stated that on May 24, 2004 coverage was secured for the Summer Concert Series with the condition of the City no longer allowing patrons to bring alcohol into the park.  He insisted that this is not an attempt to raise revenue, although increased revenue is a benefit.  He indicated that the options were not to sell alcohol in the park or to prohibit patrons from bringing alcohol with them and they decided to prohibit patrons from bringing the alcohol.

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to go into Executive Session at 10:35 a.m. for the discussion of Items K. through O. as amended.

EXECUTIVE SESSION DISCUSSION

K.  Discussion of negotiations incident to proposed contractual arrangements
- Courtyard at Arsenal Hill  (Doric Real Estate Development, LLC)
This item was discussed in Executive Session no action was taken.

- Incubator Program and 1225 Laurel Street – Mr. Jim Gambrell, Director of Economic Development

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to authorize the City Manager to negotiate a lease for 1225 Laurel Street; to sign a non-binding Memorandum of Understanding between the City of Columbia and the University Research Foundation; and to formally place this item on the June 16, 2004 agenda for consideration.

- Columbia Industrial Park – Mr. Jim Gambrell, Director of Economic Development
- **Mental Health Campus Planning Process – Mr. Jim Gambrell, Director of Economic Development
- **Township Auditorium Project – Councilman Jim Papadea
   These items were discussed in Executive Session no action was taken.

L.  Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- George Adams Case, Mr. Al Nickles, III, Esquire
           -     **Renaissance Foundation Hospitality Tax Funding – Ms. Libby Gober,
                     Ombudsman
   These items were discussed in Executive Session no action was taken.

M.    Discussion of compensation of an employee
- Municipal Court Judges
   This item was discussed in Executive Session no action was taken.

- City Attorney Staff

Upon motion by Mayor Coble seconded by Mr. Osborne, Council voted unanimously to authorize merit increases for the following attorneys in addition to a 2% Cost of Living Adjustment effective July 1, 2004: Jim Meggs (3%); Robert Cooper (2%); Ken Gaines (3%); Christa Bell (5%); and Dana Thye (5%).

N. Discussion of employment of an employee
- Director of Engineering
   This item was discussed in Executive Session no action was taken.

EXECUTIVE SESSION BRIEFING

 O.  Discussion of negotiations incident to proposed contractual arrangements
- Central Midlands Regional Transit Authority
   This item was discussed in Executive Session no action was taken.

Respectfully submitted by:
Valorie D. Lykes
City Clerk Assistant