CITY OF COLUMBIA
CITY COUNCIL MEETING
MINUTES
WEDNESDAY, JUNE 04, 2003
10:00 A.M. - 1737 MAIN STREET
CITY COUNCIL CHAMBERS

The City of Columbia City Council met in regular session on Wednesday, June 04, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 10:13 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Pamela J. Ferst, City Clerk.

APPROVAL OF MINUTES

1. Minutes of May 28,2003

Upon motion by Mr. Papadea, seconded by Ms. Isaac, Council voted unanimously to approve the Minutes of May 28, 2003.  Mr. Cromartie was not present for vote.

PRESENTATIONS

2. City Employee for the month of June, Master Police Officer C. E. Sumpter,
 North Region School Resource Officer
  This item was rescheduled for the meeting of June 18, 2003.

2a. The Greater Columbia Chamber of Commerce - Mr. Ike McLeese, President & CEO, Greater Columbia Chamber of Commerce.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to endorse the BRAC Committee and authorized the City Manager to include $50,000.00 in the Fiscal Year Budgets over the next 3 years and to setup a cash flow schedule.

3. City Homeownership Month – Director of Community Development, Richard Semon and the Housing Division of Community Development

Mayor Coble proclaimed the month of June 2003 as Homeownership Month in the City of Columbia.   Mayor Coble and Mr. Richard Semon, Director of Community Development, presented plaques of appreciation to all of the banking institutions and organizations that have partnered with the city to make the homeownership program a great success.
 
4. TN Development Corporation – Ms. Deborah J. Livingston, Executive Director

Ms. Deborah Livingston updated the members of Council on the Arbor Hill project.  Ground breaking for the project will be Monday, June 9, 2003 at 11:00 a.m. at the project site.

PUBLIC HEARING – FISCAL YEAR 2003/ 2004 BUDGET

· Mayor Coble opened the Public Hearing at 10:40 a.m.

5. Ordinance No.: 2003-037 To Raise Revenue and Adopt the Budget for the City of
 Columbia, South Carolina, for the Fiscal Year ending June 30, 2004

All Funds Summary and PowerPoint Presentation – Ms. Missy Caughman

The following individuals appeared before Council regarding the Fiscal Year 2003/2004 Budget:

Mr. Earl Brown (Appeared during the Work Session)
Mr. Mel Jenkins
Ms. Melissa Vickers
Mr. Bill Manley

First reading of Ordinance 2003-037 is scheduled for June 11, 2003.

· Mayor Coble adjourned the Public Hearing at 11:00 a.m.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion the Consent Agenda Items 6. and 8. through 22. as presented.  Item 7. was removed from the agenda.

CONSENT AGENDA

STREET CLOSING REQUESTS

6. Council is asked to approve a request from the Washington Street United Methodist Church to close one half of the 1400 block of Washington Street between Bull and Marion Streets on Sunday, September 28, 2003 from 7:00 a.m. until 3:00 p.m. for a Bi-Centennial Program and block party.  Contact:  Janet Cotter - Approved
 
 7. Council is asked to approve a request from The Township to close the streets around the facility on Tuesday, June 03, 2003 from 12:00 noon until 5:00 p.m. for a Senior Citizen Show.  Contact:  Marshall P. Perry
  This item was removed from the agenda.

8. Council is asked to approve a request from the Columbia Museum of Art to close the Court Yard / Plaza area adjacent to the Museum and the 1100 block of Hampton Street between Assembly and Main Streets on the third Fridays of June thru November, 2003 from 4:00 p.m. until 10:00 p.m. for the Contemporaries’ Third Friday Concert Series.  Contact:  Christina Carson - Approved
 
 Friday, June 20              Friday, July 18     Friday, August 15
Friday, September 19         Friday, October 17 Friday, November 21

Resolution No.:  R-2003-034 - Authorizing consumption of alcoholic beverages at Contemporaries’ Third Friday Concert Series.  (The sale of beer and wine …  6:00 p.m. - 9:00 p.m.) - Approved

9.  Council is asked to approve a request from the University of South Carolina
to close Greene Street from Gadsden Street to the railroad track where it dead   ends; restrict access from the corner of Gadsden Street and Greene Street to         Wayne Street and Gervais Street one hour prior to the following events:
Contact:    Matt Homan - Approved
 
 LL Cool J Thursday June 05, 2003 5:30 p.m - 12:00 mid
 Bethel AME Sunday June 08, 2003 1:00 p.m. - 11:00 p.m.
 Jehovah Witness Friday June 20, 2003 7:00 a.m. - 06:00 p.m.
 Jehovah Witness Saturday June 21, 2003 7:00 a.m. - 06:00 p.m.
 Jehovah Witness Sunday June 22, 2003 7:00 a.m. - 06:00 p.m.
 Jehovah Witness Friday June 27, 2003 7:00 a.m. - 06:00 p.m.
 Jehovah Witness Saturday June 28, 2003 7:00 a.m. - 06:00 p.m.
 Jehovah Witness Sunday June 29, 2003 7:00 a.m. - 06:00 p.m.

CONSIDERATION OF BIDS, AGREEMENTS, AND CHANGE ORDERS

10. Council is asked to approve the Purchase of 188 Parking Meter Mechanisms and 108 Meter Cases for the Vista area, as requested by Parking Services.  Award to P.O.M., a sole source vendor, in the amount of $50,485.56.  - Approved

11. Council is asked to approve the Renovation and Upgrade of the City Skate Park, as requested by the Parks & Recreation Department.  Award to ARC Contract Connection, the low bidder, in the amount of $22,515.38.  There were no MBE/FBE vendors who could bid on this.  This firm is located in Jacksonville, Florida.  - Approved

12. Council is asked to approve the Renewal of the Contract for Uniforms and Shop Rags, as requested by the Purchasing Division.  Award to UniFirst, the low bidder, in the amount of $182,489.58.  No MBE/FBE participation.  This is a local vendor.  - Approved

13. Council is asked to approve a Contract for Safety Shoes for the Fiscal Year July 2003 – June 2004, as requested by the Purchasing Division.  Award to Lehigh Safety Shoes, the low bidder, in the amount of $60,142.95.  There are no MBE/FBE vendors who provide this service.  The vendor has a location in the Midlands area. - Approved

14. Council is asked to approve the Construction of a Wooden Shelter Stage
Covering for Earlewood Park, as requested by Parks and Recreation.  Award to Special Forces and General Services, in the amount of $59,183.00.  This is a local MBE vendor.  - Approved

15. Council is asked to approve the Purchase of Concrete Retaining Wall Blocks and Wall Caps for a retaining wall at Earlewood Park, as requested by Parks and Recreation.  Award to Allied Concrete Products, the low bidder, in the amount of $10,404.94.  There are no MBE/FBE vendors who make this block.  This is a local vendor.  The Parks & Recreation staff will construct the wall.  - Approved

16. Council is asked to approve Two (2) Methlyisoborneol (MIB) and Geosmin Analyses for the Columbia Canal and Lake Murray Water Treatment Plants, as requested by Engineering Operations.  Award to Environmental Health Laboratories, the low bidder, in the amount of $12,900.00.  Environmental Health Laboratories is a Non-M/FBE firm.  We are not aware of any MBE or FBE labs in the Country capable of performing these analyses (based on discussions with the SCDHEC and Internet search).  The vendor is located out of state.  - Approved

17. Council is asked to approve Project #SS851-1/2; Proposed 8” SS along Park Street from Laurel Hill Lane to Edgefield Street / Lancaster Street / from Park Street near Lykes Lane, as requested by Engineering.  Award to Patriot Construction, the low bidder, in the amount of $134,247.00.  0% M/FBE participation after a good faith effort.  This is a local company.  - Approved

18. Council is asked to approve the Pay Difference Agreement for 16” Water Main Extension along Lee Road to serve Northeast Bible Way Church; City File #267-15, as requested by Engineering.  Award to Metro Construction, Inc., the low bidder, in the amount of $23,173.66.  The vendor is located in South Carolina. - Approved

19. Council is asked to approve a Contract for the construction of a 355-space EdVenture Parking Structure, as requested by General Services.  Award to McCrory Construction, the low bidder meeting specifications, in the amount of $2,767,750.00.  The company complied with the Outreach criteria.  M/FBE participation is 20%.  This is a local firm.  - Approved

20. Council is asked to approve a Change Order to construct the Terrace Building as an attachment to the EdVenture Building, as requested by Special Projects.  Award to Shelco, in the amount of $1,357,050.00.  The company is located in the Upstate with a local office in Columbia.   - Approved
 
ORDINANCES - SECOND READING

21. Ordinance No.:  2003-044 – Authorizing Interim City Manager to execute a Deed transferring a portion of TMS No. 11383-01-16 adjacent to Laurens Street from the City of Columbia to Gibbes Green Homeowners Association for the Laurens Street relocation project.  Approved on first reading May 21, 2003 – Approved on second reading.

22. Ordinance No.: 2003-036 – Granting an Easement to SCE&G Company for the installation of utilities along a portion of the City’s Property identified as Richland County TMS# 08916-03-12; Senate & Park Streets; (“Old Fire Station Headquarters Property); CF# 250-155  - Approved on first reading May 28, 2003  - Approved on second reading.

ORDINANCES - FIRST READING

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to give first reading approval on a single motion to Items 23. through 26.

23. Ordinance No.:  2003-041 – Granting encroachment to TN Development Corporation for uplighting and landscaping adjacent to Byrnes Place Apartments at 2313, 2321, and 2335 Byrnes Drive. – Approved on first reading.

24. Ordinance No.:  2003-042 – Authorizing transfer of 2117 Mockingbird Road, Richland County, TMS #14101-02-10, from the City of Columbia to the Columbia Housing Development Corporation.  – Approved on first reading.

25. Ordinance No.:  2003-047 – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 5, Article II, Building and Technical Codes, Division 5, Electric Code, Sec. 5-111, Adoption; conflicting provisions – Approved on first reading.

26. Ordinance No.:  2003-049 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 23, Utilities and Engineering, Article III, Water Service, Sec. 23-62, Application for service; deleting Sec. 23-63, Service contract and renumbering subsequent sections; amending Article V, Water and Sewer Rates, Sec. 23-141, Security deposits; Sec. 23-143 Water service rates – Approved on first reading.

OTHER MATTERS
 
27. Council is asked to approve a request from the Carolina Boys Home, a non-profit agency and Omar Temple #119, order of the mystic shrine, for permission to solicit funds at North Main & Sunset Streets and Forest Drive at Wal-Mart on Saturday, June 21, 2003 from 9:00 a.m. until 5:00 p.m. as part of a Capital Campaign for 2003.  Contact Arthur Hart.

There was a consensus of Council not to act on the above request.

  28. Council is asked to approve an Agreement with the State of South Carolina Budget and Control Board to terminate the previous Parking Agreement entered into on November 30, 2001 and agree to the City’s Parking Commitment for the EdVenture Project as set forth fully in this agreement.

 This item was approved on May 28, 2003.

29. Council is asked to approve an Intergovernmental Agreement with Town of Irmo to maintain and irrigate the intersection of Interstate 26 and Lake Murray Boulevard (all four (4) quadrants) for ten (10) years and to continue for successive ten (10) year periods until terminated by either party by written notice at least 30 days prior to the expiration of the existing ten (10) year term.

Mayor Coble asked staff to review and study the intersection of Broad River Road and I-26 regarding a possible Intergovernmental Agreement with the Town of Irmo to maintain and irrigate the intersection as is done at the intersection of I-26 and Lake Murray Boulevard.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL

The following individuals appeared to speak regarding the Gay & Lesbian Parade held May 18, 2003.

Robert Slimp, 4636 Crystal Drive
James A. Schirmer, Pastor of the Heritage Church of West Columbia
Steve Lefemine, Pro-life Ministry

· Mayor Coble adjourned the regular meeting at 11:20 a.m. to reconvene the Work Session.

Respectfully submitted by:
 

Erika D. Moore
Acting City Clerk