CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
May 29, 2002
9:00 AM - City Council Conference Room
2nd Floor City Hall - 1737 Main Street

The City of Columba City Council met in a Work Session on Wednesday, May 29, 2002 at 9:00 a.m. in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:07 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Francenia B. Heizer, The Honorable Jim Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr. and The Honorable Sam Davis.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Erika D. Moore, Deputy City Clerk.

CITY COUNCIL DISCUSSION / ACTION

1. **Council is asked to approve a request from the Christian Congregation of Jehovah's Witnesses to park on both sides of Lincoln Street between Blossom Street and Greene Street and to have an Officer raise the restraining arms to the City parking lot at 8:00 a.m. on June 7-9; June 14-16 and June 21-23, for the Zealous Kingdom Proclaimers Conventions of Jehovah's Witnesses.

Upon motion by Mr. Papadea, seconded by Mr. Davis, Council voted unanimously to approve a request from the Christian Congregation of Jehovah's Witnesses to park on both sides of Lincoln Street between Blossom Street and Greene Street and to have an Officer raise the restraining arms to the City parking lot at 8:00 a.m. on June 7-9; June 14-16 and June 21-23, for the Zealous Kingdom Proclaimers Conventions of Jehovah's Witnesses.

Ms. Sinclair arrived at 9:10 a.m.

2. **Council is asked to approve a request from Senate Park to close a small portion of Senate Street on Sunday, June 2, 2002, from 2:00 p.m. until 7:00 p.m for the Capitol Thunder Bike Rally.

Upon motion by Ms. Heizer, seconded by Mr. Papadea, Council voted unanimously to authorize the City Manager to approve a request from Senate Park to close a small portion of Senate Street on Sunday, June 2, 2002, from 2:00 p.m. until 7:00 p.m. for the Capitol Thunder Bike Rally contingent upon the receipt of efficient information indicating that the impacted neighbors are comfortable with this request and that all safety concerns are met.

3. City / County Planning Update

Mr. Papadea asked Council to consider contracting with Central Midlands to help facilitate this plan.

Ms. Heizer requested that the AProposed Contract for use of the City Animal Shelter by Richland [email protected] be added to the City / County Council Meeting agenda and that an actual contract is drafted.

Mr. Osborne arrived at 9:25 a.m.

D. City Center and Five Points Parking Master Plan - Mr. Peter Flotz and Mr. Craig Watson

Ms. Carolyn Sawyer, Tom Sawyer Company Marketing Communication Strategist, stated that thirty-seven (37) stakeholder meetings were held to obtain public input and from those meetings they heard that there is an appreciation for this process and there is a call for action on the recommendations made by HTNB.

Mr. Peter Flotz, HTNB Senior Director of Parking, briefed Council on the process HTNB went through to identify parking needs.  Mr. Flotz stated that a physical inventory was conducted on the number of parking spaces available and the cars that occupied those spaces.  Mr. Flotz recommended that the street parking be for customers and garages be for the employees.  Mr. Flotz stated that parking is a separate entity and should be ran by a strong department head.

Upon motion by Mayor Coble, seconded by Ms. Heizer, Council voted unanimously to approve the recommendations presented by HTNB and authorized staff to develop an implementation plan.

E. *Developable Site Strategic Plan - Wilbur Smith & Associates
(*Real Estate Portion May Require an Executive Session)

Ms. Sinclair, stated that the Sumter / Columbia Empowerment Zone has contracted with the South Columbia Development Corporation to develop a plan for the Developable Site off of Rosewood Drive.

Mr. Arnell Hart, Wilbur Smith & Associates, presented early findings from the Owens Field Developable Site Study.  He told Council that Wilbur Smith & Associates talked to leading real estate developers who own or market properties in this area, property owners with property for sale, business owners, people who worked in the area and residents in adjacent communities.  Mr. Hart stated that the key concerns were access, congestion, mobility, safety and the Hendley Homes site.

Mr. Cromartie left at 10:35 a.m.

F. Proposed Landscape and Tree Ordinance Update - Mr. Chip Land

Upon motion by Ms. Heizer, seconded by Ms. Sinclair, Council voted unanimously to authorize staff to add Mr. Ike McLeese, Chamber of Commerce President and Ms. Blake Daniels, Issues Committee Chairperson to the distribution list for City Council agendas, action reports and minutes.  No other action was taken.

G. Water Service to the Hopkins Area / Update, Study and Cost Results - Engineering

Mr. David Johnson, Director of Engineering, presented the results of a study and cost estimate performed to determine the appropriate line size required to serve the affected areas.  It is the recommendation of the Engineering Division to only accept a water extension that meets the City's minimum requirements for flow, pressure and fire protection.  This item was held over, no action was taken.
 
H. J.W. Hunt and Company, LLP, Transit Transfer Audit - Mrs. Dana Turner

Upon motion by Ms. Heizer, seconded by Ms. Sinclair, Council voted unanimously to approve J. W. Hunt and Company, LLP to perform an audit with regard to the transfer of the transit system from SCE&G to the City of Columbia.  Mr. Osborne abstained from voting do to conflict of interest.

I. Operation and Maintenance Quotes for the Columbia Hydro Plant - Mrs. Dana Turner

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to authorize the City Manager and staff to pursue contract negotiations with SCE&G to operate and maintain the Columbia Hydro Plant for the City of Columbia.  Mr. Osborne abstained from voting do to a conflict of interest.

J. Columbia Council of Neighborhoods - Ms. Katherine Trimnal

Upon motion by Ms. Heizer, seconded by Ms. Sinclair, Council voted five (5) to one (1) to approve funding for the Columbia Council of Neighborhoods 2002-03 budget in the amount of $25,000 with the funding source to be determined.  Voting aye were Ms. Heizer, Mr. Papadea, Ms. Sinclair, Mr. Davis and Mayor Coble.  Voting nay was Mr. Osborne.  Mr. Cromartie was not present for the vote.

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion Items K. a request from the Columbia Police Department to install ASchool [email protected] signs on Amberly Road on both approaches to the school and A25 MPH School [email protected] signs with time of day plates posted on both approaches as well.;  L. a request from the Hollywood Drive residents to close Hollywood at Southwood and South Gregg Streets on Sunday, June 2, 2002 from 4:00 p.m. until 8:00 p.m. for a block party; and M. Resolution No.: R-2002-031 - Request for permission to grant an easement to SCE&G Company for the installation of utilities along a portion of the City's property identified as Richland County TMS #08915-05-03, for service to the USC Basketball Arena CF#255-13B.

K. Amberley Road School Signing - Mr. David Brewer
Request from CPD to install school speed limit signs on Amberley Road adjacent to Alcorn Middle School.  It is staff's recommendation to install ASchool [email protected] signs on Amberley Road on both approaches to the school and A25 MPH School [email protected] signs with time of day plates posted. - Approved

L. Council is asked to approve a request from the Hollywood Drive residents to close Hollywood at Southwood and South Gregg Streets on Sunday, June 02, 2002 from 4:00 until 8:00 p.m. for a block party. - Approved

M. Resolution No.: R-2002-031 - Request for permission to grant an easement to SCE&G
Company for the installation of utilities along a portion of the City's property identified as Richland County TMS #08915-05-03, for service to the USC Basketball Arena CF#255-13B - Approved

N. Finlay Park Design Landscape Contract - ENVIRO - AgScience, Inc.

Upon motion by Mr. Davis, seconded by Ms. Heizer, Council voted unanimously to approve payment to Dr. Louis Lynn, Enviro AgScience in the amount of $31,540.00 for Enviro AgScience's efforts in performing a Horticultural Audit of Finlay Park to date.

O. FY 2002-03 Budget Discussions (Accommodations Tax and Community Promotions)

Upon motion by Ms. Sinclair, seconded by Mayor Coble, Council voted unanimously to authorize staff to use their good judgement in terms of what information to present during the public hearing and that City Council respects that judgement.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 12:07 p.m. to discuss the Developable site, Co-location sites, RTA Deal Points, Parking, Elmwood Park, Animal Care Contract, Tennis Center Land Acquisition, Burton School and the Tree and Forestry Policy on Grand Trees.

LEGAL BRIEFINGS*

P. *Elmwood Park
This item was discussed in Executive Session, no action was taken.

Q. *Animal Care Contract
This item was discussed in Executive Session, no action was taken.

R. *Tennis Center Land Acquisition
This item was discussed in Executive Session, no action was taken.

S. *Burton School
This item was discussed in Executive Session, no action was taken.

T. *Anti-Discrimination Policy - Revised Ord. No.: 2002-030 & SubContracting Outreach Program
This item was held over, no action was taken.

U. *Tree and Forestry Policy on Grand Trees
This item was discussed in Executive Session, no action was taken.

V. *Funeral Processions
This item was held over, no action was taken.

W. *Parking Ordinance
This item was held over, no action was taken.

X. *FOI Request
This item was held over, no action was taken.

Y. *Resolution No.: R-2002-023 - Authorizing the City of Columbia Legal Department to commence an action against The Baltimore and Annapolis Railroad Company d/b/a Carolina Southern Railroad, the City of West Columbia, South Carolina, the County of Lexington, South Carolina, the South Carolina Department of Transportation and/or any other responsible person or entity - Mr. Ken Gaines
This item was held over, no action was taken.

Mayor Coble adjourned the meeting at 1:47 p.m.

Respectfully submitted by:
 
 

Erika D. Moore
Deputy City Clerk