CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
May 28, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, May 28, 2003 in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:08 a.m.  Council members present were The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Absent was The Honorable E. W. Cromartie, II due to his attendance at the National Black Caucus of Locally Elected Officials.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Pamela J. Ferst, City Clerk.

CITY COUNCIL DISCUSSION / ACTION

A. Harden Street/5 Points Update – Mr. Doug Quackenbush, The Boudreaux Group

Mr. Doug Quackenbush of the Boudreaux Group, updated the members of Council on the design/development progress of the Five Points Streetscape Project.  He announced that they are at the conclusion of the design/development phase and drawings have been submitted to City staff for review.  Mr. Quackenbush told the members of Council that construction could begin as early as January 2004.  He stated that the current cost analysis is $29.8 million and one half of that budget is for the cost for water and sewer.  He also stated that meetings have been held with DOT and they are on board with most of the design issues thus far.  Mr. Quackenbush informed the members of Council of an issue regarding the signalization of the Food Lion entrance.   Mr. Quackenbush recommended the use of asphalt paving versus concrete due to cost and time constraints.  He told the members of Council that the advisory committee would address several minor issues regarding existing conditions.

There was a consensus of Council to direct Mr. John Spade to evaluate the pros and cons of reclaiming public parking in the Five Points area.

Mayor Coble recognized Mr. Jeff Wilkerson of The State Newspaper who recently returned from an assignment in the Middle East.

  **PUBLIC HEARING

· Mayor Coble opened the Public Hearing for comments at 9:27 a.m.

Receipt of Public Comment on the Local Hospitality Tax

The following individuals appeared before Council to present options for the disbursement of Hospitality Tax funding:

Ms. Miriam Atria, Capital City Lake Murray Country President/CEO
Mr. J. Robert Shirley, Columbia Museum of Art
Mr. Steve Camp, Convention and Visitors Bureau
Mr. Derrick Starks, Columbia City Ballet
Mr. Steven Mungo, Mungo Homes and EdVenture board member
Mr. Tom Sponseller, Hospitality Association of South Carolina President

· Mayor Coble adjourned the Work Session at 10:05 a.m. to convene the Public Hearing as originally scheduled.

· Mayor Coble adjourned the Public Hearing at 10:33 a.m. to reconvene the Work Session.

· Mr. Osborne rejoined the meeting at 10:33 a.m.

B. Civic Associates – Mr. Mel Jenkins

Upon motion by Mr. Papadea, seconded by Ms. Isaac, Council voted unanimously to approve a request from Mr. Mel Jenkins of Civic Associates, to re-establish the inactive Citizens Traffic Safety Committee.  Mr. Jenkins will contact former committee members, Traffic and Engineering staff, Columbia Police Department and SCDOT to obtain additional input.  All recommendations will be presented to City Council.

C. Community Promotions Funding – Ms. Libby Gober, Senior Executive Assistant
 This item was held over, no action was taken.

D. Community Promotions / Contingency Funding Committee Appointment – Ms. Libby Gober, Senior Executive Assistant

Upon motion by Ms. Isaac, seconded by Mayor Coble, Council voted unanimously to approve the appointment of Ms. Shelia Clause to the Community Promotions / Contingency Funding Committee.

E. Ordinance Revisions to Article III. Water Service

Ms. Dana Turner, recognized Mr. Bobby Hecker, Information Technology Director, for 35 years of service with the City of Columbia.  She commended him for his many accomplishments during his tenure under four (4) Mayors and five (5) City Managers.

Mayor Coble and Mr. Charles P. Austin, Sr., Interim City Manager, presented Mr. Hecker with his 35-year Service Pin.

Ms. Dana Turner, Administrative Advisor, reviewed several proposed ordinance revisions to the Water Service Ordinance with the members of Council.  Ms. Turner stated that first reading for the proposed changes would need to take place on June 4, 2003 to stay on target with the proposed implementation date.  She explained that the changes include a proper description of our covenant and annexation policies; eliminating the current service contract; replacing the required deposit with an application and a $30 non-refundable transfer fee; and modifications to the Banner Software system.  Ms. Turner along with members of the core team, was directed   by Council to prepare various cost scenarios for the members of Council to review.

Upon motion by Mr. Papadea, seconded by Ms. Isaac, Council voted unanimously to go into Executive Session at 11:10 a.m. to discuss Items F. through H. as amended.

EXECUTIVE SESSION DISCUSSION

F. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Mr. Al Nichols, Attorney
This item was discussed in Executive Session no action was taken.

G. Discussion of negotiations incident to proposed contractual arrangements
- Trelys
This item was held over, no action was taken.
- Miles Hadley
This item was removed from the Executive Session discussion as it was approved on the Public Hearing agenda, Item 10.

- StreetScaping Corridors
This item was removed from the agenda.

- Aqua Grille / LaVecchia’s, Mr. Bob Burch
This item was held over, no action was taken.

· Mayor Coble reconvened the Work Session at 12:35 p.m.

- Technology Briefing, Mr. Jim Gambrell and Mr. Tom Millitello

Upon motion by Mr. Papadea, seconded by Mayor Coble, Council voted unanimously to approve funding for a Wireless Initiative Team in the amount of $20,000 from the Economic Development Contingency Fund.

· Mayor Coble left the meeting at 12:40 p.m. to attend a presentation at the State House.

· Councilman Jim D. N. Papadea, as the senior presiding member, reconvened the Executive Session at 12:40 p.m.

· Mayor Coble rejoined the meeting at 1:40 p.m. and is now presiding.

- Lucient Technologies/South Carolina Department of Commerce
This item was discussed in Executive Session no action was taken.

- **Three Rivers Greenway / Canal Front
This item was discussed in Executive Session no action was taken.

H.  Discussion of negotiations incident to the proposed land acquisition
- Parking Facility, Mr. Steven Gantt, ACM
This item was discussed in Executive Session no action was taken.

Mayor Coble adjourned the meeting at 2:00 p.m.

Respectfully submitted by:
Pamela J. Ferst, CPS
City Clerk