CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
May 21, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, May 21, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:03 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, Deputy City Clerk.
 
CITY COUNCIL DISCUSSION / ACTION

A. The Honorable Joseph McEachern, Richland County Councilman for District 7

The Honorable Joseph McEachern, Richland County Councilman for District 7, commended various City of Columbia staff members for all that they do with and for Richland County.  He discussed various City/County water projects that need immediate attention in order to improve the quality of life in areas contiguous to the city of Columbia.  Mr. McEachern told the members of Council that the lack of adequate water supply is affecting continued commercial and residential development in the Killan Road area.

There was a consensus of Council to direct staff to compile a report by next week in terms of where the projects are and all associated cost.

· Mr. Osborne joined the meeting at 9:19 a.m.

B. Introduction of Mr. Tom Ward, Construction Management Director and Mr. Shawn Epps, Special Projects Administrator by Interim City Manager Charles P. Austin

Mr. Charles P. Austin, Sr., Interim City Manager, introduced Mr. Tom Ward as the new Construction Management Director and Mr. Shawn Epps as the new Special Projects Administrator.

C. North Main Street Improvements Update – Mr. Tom Ward, CMD and Mr. Derek Piper, PB

Mr. Tom Ward, Construction Management Director, told the members of Council that a preliminary budget was put together based on $10.1 million of Federal funds and $4 million of City funds to underground utilities, utility customer conversions and to provide street lighting.  He stated that the initial budget was in excess of $17 million and didn’t include funding for building acquisition, demolition, major right-of-way acquisition or environmental concerns. Mr. Ward explained that we are at a juncture where some critical decisions need to be made on how to complete the project.

· Mr. Cromartie joined the meeting at 9:29 a.m.

Mr. Derek Piper, PB, presented three (3) design scenarios and budgetary issues concerning the N. Main Street Improvements.

· Mr. Davis left the meeting at 9:40 a.m.

REVIEW COUNCIL AGENDA

There was a consensus of Council to hold Items 10. and 18. on the regular meeting agenda.
 
· Mayor Coble adjourned the Work Session at 10:00 a.m. to convene the regular meeting.

· Mayor Coble reconvened the Work Session at 10:29 a.m.

D. Planning Commission Appointments
 This item was held over, no action was taken.

D1. ** Council is asked to approve a Professional Services Contract for Strategic Technology and Project Management Services and Technology Consulting, as requested by the Interim City Manager.  Award to Sagacious Partners, LLC, in the amount of $90,000.00.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to award a Professional Services Contract for Strategic Technology and Project Management Services and Technology Consulting to Sagacious Partners, LLC in the amount of $90,000 and an estimated expense budget in the amount of $5,000 for a total amount of $95,000.  Mr. Davis was not present for the vote.
 
E. Ordinance No.:  2002-030  (Revised)  - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article V, Procurement, be amended to add Sec. 2-208, Commercial Non-Discrimination; and amending the City Administrative Policies and Procedures (“CAPP”) Subsection 19, Procurement Regulations, to add CAPP 19-2.1 through 19-2.22   Approved on first reading September 04, 2002.

Mayor Coble clarified various issues regarding the Anti-Discrimination Ordinance and it’s process.  He stated that second reading of the Ordinance would take place once the Business Enterprise Office is properly staffed and budgeted to implement the Outreach Program.

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to go into Executive Session at 11:02 a.m. to discuss Items F. through H. as amended.  Mr. Davis was not present for the vote.

EXECUTIVE SESSION DISCUSSION

F. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
- Mr. Al Nichols, Attorney
This item was held over, no action was taken.

F1. **Investigative proceedings regarding allegations of criminal misconduct
 This item was discussed in Executive Session no action was taken.

G. Discussion of negotiations incident to proposed contractual arrangements
- Trelys
This item was held over, no action was taken.

- Miles Hadley
This item was discussed in Executive Session no action was taken.

- StreetScaping Corridors
This item was held over, no action was taken.

- Aqua Grille / LaVecchia’s  - Mr. Bob Burch
This item was held over, no action was taken.

- Strategic Technology and Project Management Services and Technology Consulting / Sagacious Partners, LLC
This item was approved during the Work Session.

G1. **Receipt of legal advice, which relates to pending, threatened or potential claim
This item was discussed in Executive Session no action was taken.

  H. **Discussion of the evaluation of an employee – Interim City Manager
  This item was discussed in Executive Session no action was taken.

Mayor Coble adjourned the meeting at 1:07 p.m.

Respectfully submitted by:

Erika D. Moore
Deputy City Clerk