CITY OF COLUMBIA
CITY COUNCIL MEETING
MINUTES
WEDNESDAY, MAY 21, 2003
10:00 A.M. - 1737 MAIN STREET
CITY COUNCIL CHAMBERS

The City of Columbia City Council met in regular session on Wednesday, May 21, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 10:00 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Absent was The Honorable Sam Davis. Also present were Mr. Charles P. Austin, Sr., Interim City Manager and Ms. Erika D. Moore, Deputy City Clerk.

APPROVAL OF MINUTES

1. Minutes of May 05 and May 14, 2003

Upon motion by Ms. Isaac, seconded by Mr. Papadea, Council voted unanimously to approve the Minutes of May 05 and May 14, 2003.

PRESENTATIONS

2. Communities In Schools of the Midlands – Ms. Joan Hoffman, Executive Director and Ms. B-Linda Rogers, Site Coordinator

Ms. Joan Fail Hoffman, Communities In Schools of the Midlands Executive Director, briefed the members of Council on the success of Communities and Schools.  She stated that last year 75% of Communities In Schools high school seniors graduated, 77% of the students served were promoted to the next grade level and 60% of the students served improved their grades. Ms. Hoffman thanked the City of Columbia for their continued financial support.
 
3. National Public Works Week May 18-24, 2003 - Mr. I. D. Hook, Director of Public Works

Mr. I. D. Hook, Director of Public Works, recognized several Public Works Superintendents and the members of staff for their hard work and dedication.

Mayor Coble presented the Public Works Department with a Proclamation proclaiming the week of May 18-24, 2003 as National Public Works Week in the City of Columbia.

CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve on a single motion the Consent Agenda Items 4. through 9.; Items 11. through 17. and Items 19. through 26.  Items 10. and 18. were held over, no action was taken.

 STREET CLOSING REQUESTS

4. Council is asked to approve a request from the Five Points Association to close the Harden and Greene Street entrances to Saluda Avenue for the Five Points 5 After 5 Fall Concert Series from 5:30 p.m. until 12:00 midnight on the following Thursdays:
  ? August 28, 2003   ? October 02, 2003
  ? September 04, 2003   ? October 09, 2003
  ? September 11, 2003   ? October 16, 2003
  ? September 18, 2003   ? October 23, 2003
  ? September 25, 2003   ? October 31, 2003 (Friday)
  ? September 29, 2003
 Contact:  Debbie Parker    Council District 3
Resolution No.:  R-2003-026 - Authorizing consumption of alcoholic beverages and Five Points Association’s 5 after 5 Fall Concert Series.  - Approved

5. Council is asked to approve a request from the Five Points Association to close the Harden and Greene Street entrances to Saluda Avenue on Thursday, June 05, 2003 from 5:30 p.m. until 12:00 midnight for the Five Points 5 After 5 Spring Concert Series.   Contact:  Debbie Parker    Council District 3
 Resolution No.:  R-2003-031 - Authorizing consumption of alcoholic beverages and June 05, 2003 rain date for Five Points Association’s 5 after 5 Spring Concert Series.  - Approved

6. Council is asked to approve a request from The Joyful Alternative to close the Harden and Greene Streets entrances to Saluda Avenue on Saturday, May 31, 2003 from 5:30 p.m. until 12:00 midnight for a Close of Business Event.  Contact:  Barbara Howell   Council District 3
Resolution No.:  R-2003-029 – Authorizing consumption of alcoholic beverages and Joyful Alternative Celebration and Reunion - Approved

7. Council is asked to approve a request from the residents of Kennedy Street to
close the 2900 block of Kennedy Street on Saturday, May 31, 2003 from 4:00 p.m. until 11:00 p.m. for a block party.  Contact:  Ellen Duncan Council District 3 - Approved

8. Council is asked to approve a request from the residents of Kershaw Street to close the 2900 block Kershaw Street between Hagood and Shirley Streets on June 07, 2003 from 3:00 p.m. until midnight for an annual block party.  Contact:  Jan Merling Council District 3  - Approved

CONSIDERATION OF BIDS, AGREEMENTS, AND CHANGE ORDERS

9. Council is asked to approve a Contract to Conduct the 2003 Classification and Compensation plan study, as requested by Human Resources.  Award MGT of America, determined to be the most qualified and responsive by the committee, in an amount not to exceed $80,000.00 with a computerized performance evaluation system.  No MBE firms responded.  One FBE firm responded. The selected firm has an office located in Columbia. - Approved

10. Council is asked to approve Change Order #1 to Agreement for Engineering Services between the City and B. P. Barber and Associates for Modifications and Improvements to the City’s Lake Murray Water Treatment Plant; CIP Projects W838A and W838B, as requested by Engineering Operations.  Award to B. P. Barber and Associates, in the amount of $322,920.00.  This is a local firm.  Chao and Associates, a local MBE firm will perform 40% of the services provided.
  This item was held over, no action was taken.

11. Council is asked to approve Change Order #5 to an Agreement for Architectural/Engineering Services for Streetscape Development along Harden Street from Blossom to Gervais Streets, as requested by Engineering Operations.  Award to the Boudreaux Group, Inc., in the amount of $26,100.00, for a revised contract price of $1,175,340.00. - Approved

12. Council is asked to approve the Purchase of Two (2) Manhole Cameras, as requested by the Wastewater Maintenance Division.  Award to Jet-Vac Equipment, the second low bidder meeting the requirements (the low bidder’s unit was demonstrated but did not meet the requirements), in the amount of $22,029.00.  The firm is located in the Midlands area.  There are no M/FBE vendors that furnish these cameras. - Approved

13. Council is asked to approve the Purchase of a Riding Vacuum Sweeper, as requested by the Parking Garages.  Award to Tenant Sales & Service, the low bidder, in the amount of $27,392.67.  There are no M/FBE vendors that furnish this equipment. The vendor is located out of state.  - Approved

14. Council is asked to approve the Purchase of a Frontline Deck Mower, as requested by the Parks & Recreation Department.  Award to the Fairfield Tractor Company, a S.C. State Contract vendor, in the amount of $15,341.55.  There are no M/FBE vendors that furnish this equipment. This is a local company.  - Approved

15. Council is asked to approve the Purchase of Fifty (50) MSA Face Masks, as requested by the Fire Department.  Award to Newtons Fire & Safety, a sole source vendor, in the amount of $13,250.00.  This is a sole source vendor because of the required compatibility with the MSA Breathing Units used by the department.  The vendor is located out of state.  - Approved

16. Council is asked to approve the Purchase of Software and Controllers to Upgrade 113 Intersections, as requested by Traffic Engineering.  Award to Temple Inc., the low bidder, in the amount of $354,792.00.  There are no M/FBE vendors that furnish this software and equipment. The vendor is located out of state. - Approved

17. Council is asked to approve the Purchase of Tables, Chairs, Table Caddies and Table Trucks for the Sarah Nance School, as requested by the Parks & Recreation Department.  Award to the low acceptable bidder for each item for a total amount of $13,345.26.  No M/FBE vendors submitted bids.  Herald Office ($2,948.00) and Miller’s of Columbia ($5,426.40) are located in the Columbia area.  Master Plan ($820.80) is located in the Midlands area.  ATD America ($1,475.57) is located out of state.  - Approved

18. Council is asked to approve a Professional Services Agreement for the implementation of a Fleet Management Software System, Software License, Project Management, Training, Interface Development, System Testing,, Data Conversion, Travel, to include Maintenance and Support for one year to include Maintenance and Support, Future Software Enhancements, Upgrades, Help Line Support Software, and System Patches when needed, as requested by Fleet Services.   Award to CSI-Maximus, the most qualified vendor, Asset Solutions, in the amount of $232,673.  The vendor is located out of state.
 This item was held over, no action was taken.

 ORDINANCES - SECOND READING

19. Ordinance No.:  2003-023 - Granting encroachment to Paul Yazel for construction and maintenance of a fence and landscaping at 200 S. Edisto Avenue and Tugaloo Avenue - Approved on second reading.

  ZONING MAP AMENDMENTS – SECOND READING

20. 03-10 MA 1624 & 1630 Catawba Street; TMS# 11306-03-07 & 08; rezone from RS-3 to PUD-R Council District 3  - Approved on first reading May 14, 2003. – Approved on second reading.

21. 03-11 MA Canal Side, former CCI Property, Williams and Hampton Street; TMS# 09005-03-01; rezone from PUD-C to amended PUD-C.  Council District 2
 - Approved on first reading May 14, 2003 – Approved on second reading.

22. 03-12 MA 918 through 924 Senate Street and 1017 through 1023 Park Street; TMS# 08916-10-12 (northern approximately 205 feet); rezone from M-1, DD to C-4, DD.  Council District 2   - Approved on first reading May 14, 2003 – Approved on second reading.

23. 03-14 MA 939 West Confederate Avenue; TMS# 09109-17-11; rezone from RS-3 to PUD-R. Council District 1   - Approved on first reading May 14, 2003 – Approved on second reading.

24. 03-15 MA Preston Green Project, South Side of Atlas Road; TMS# 16311-02-02, with option of 16311-02-05(p), and 16310-01-20(p); rezone from C-3, FP to PUD-R, FP.  Council District 4 - Approved on first reading May 14, 2003 – Approved on second reading.

TEXT AMENDMENTS

25. Ordinance No.:  2003-039 -  Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 17, Planning, Land Development and Zoning, Article III, Zoning, Division 8, District Descriptions; Use and Dimensional Regulations, Sec. 17-255, Table of permitted uses, Division D, SIC 20, Food and kindred products and Division F, SIC 50, Wholesale trade-Durable goods - Amend § 17-255, Division F. 50 Wholesale Trade – Durable Goods. -  Approved on first reading May 14, 2003 – Approved on second reading.

26. Ordinance No.:  2003-040 -  Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 17, Planning, Land Development and Zoning, Article III, Zoning, Division 8, District Descriptions; Use and Dimensional Regulations, Sec. 17-255, Table of permitted uses, Division E, SIC 47, Transportation Services, to add 472 Arrangement of passenger transportation
 Amend § 17-255, Division E. 47 Transportation Services. -Approved on first reading May 14, 2003 - Approved on second reading.

ORDINANCES - FIRST READING

27.  Ordinance No.:  2003-044 – Authorizing Interim City Manager to execute a Deed transferring a portion of TMS No. 11383-01-16 adjacent to Laurens Street from the City of Columbia to Gibbes Green Homeowners Association for the Laurens Street relocation project. – Approved on first reading

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve on first reading Ordinance No.: 2003-044 - Authorizing Interim City Manager to execute a Deed transferring a portion of TMS No. 11383-01-16 adjacent to Laurens Street from the City of Columbia to Gibbes Green Homeowners Association for the Laurens Street relocation project.

27a. Ordinance No.: 2003-045 - Authorizing granting of an Easement to the SCE&G Company for the installation of utilities along a portion of the city’s property for the EdVenture Museum, identified as Richland County – Approved on first reading

Upon motion by Mr. Cromartie, seconded by Ms. Isaac, Council voted unanimously to approve on first reading Ordinance No.: 2003-045 - Authorizing granting of an Easement to the SCE&G Company for the installation of utilities along a portion of the city’s property for the EdVenture Museum, identified as Richland County.

RESOLUTION

28. Resolution No.:  R-2003-032 – Authorizing the 2003 Summer Concert Series in
 Finlay Park
 Saturdays:
  ? May 24 and 31, 2003  ? August 02, 09, 16, and 23, 2003
  ? June 07, 14, 21, and 28, 2003 ? August 29, 2003 (Friday)
  ? July 05, 12, 19, and 26, 2003
 All concert times and sale of alcohol will be from 6:00 p.m. until 10:00 p.m.
 Contact:  Yvette Stribling Council District 2

Upon motion by Mr. Papadea, seconded by Mr. Cromartie, Council voted unanimously to approve Resolution No.: R-2003-032 – Authorizing the 2003 Summer Concert Series in Finlay Park.
OTHER MATTERS

29. Council is asked to approve the disposition of sixty-six (66) bicycles, as requested by the Columbia Police Department.  Award to the Epworth Children’s Home, the only accepting charitable organization.  The Boys and Girls Club, Carolina Children’s Home, and Carolina Boys Home were contacted but refused.
 
 Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve the disposition of sixty-six (66) bicycles with the caveat that staff contact the Bethlehem Community Center, the Columbia Housing Authority and United Way in an attempt to distribute the bicycles to additional organizations.

30. Council is asked to approve the disposition of thirty-five (35) bicycles, as requested by the Columbia Police Department.  Award thirty-one (31) to the Boys and Girls Club and four (4) to be used for the City Police Departments Charity Christmas Party.

 Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve a request for the disposition of thirty-five (35) bicycles, as requested by the Columbia Police Department.  Thirty-one (31) bicycles were awarded to the Boys and Girls Club and four (4) bicycles were awarded to the City Police Department’s Charity Christmas Party.
 
31. Council is asked to approve a Funding Request from the A. J. Lewis Greenview Elementary School and Sanders Middle School in the amount of $15,400 to support Students participating at World Finals for Odyssey of the Mind Competition in Ames, Iowa Tuesday, May 27 through Sunday, June 01, 2003.  Contact:  Joyce Law and Delores Gilliard
 
Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve a funding request from the A. J. Lewis Greenview and Sanders Middle School in an amount not to exceed $15,000.00 from the City Managers Contingency Fund.

APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL

 No one appeared to speak.

· Mayor Coble adjourned the meeting at 10:24 a.m. to reconvene the Work Session.

Respectfully submitted by:

Erika D. Moore
Deputy City Clerk