CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
March 05, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, February 26, 2003 in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:11 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, City Clerk.
 
REVIEW COUNCIL AGENDA

· Ms. Sinclair joined the meeting at 9:16 a.m.

· Mr. Osborne joined the meeting at 9:16 a.m.

Regular Agenda Item 31. – Moved for Council action to the Work Session agenda

31. Council is asked to approve a funding request from the City Center Partnership, as requested by Mr. Matt Kennell, Executive Director, in the amount of $80,000.00.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve a funding request from the City Center Partnership in the amount of $60,000.00 from the City Manager’s Contingency Fund and requested budget information for the remaining $20,000.00 requested.
 
CITY COUNCIL DISCUSSION / ACTION

A. N. Main Street Streetscape Project Update – Mr. Derek Piper, CRM East

Ms. Pat Noble, P J Noble & Associates, told Council that an Advisory Committee would be tentatively held on Tuesday, March 25, 2003 at 5:30 p.m. at the Eau Claire Print Building Meeting to present the preliminary plans for N. Main Streetscape Project.  She said that a public hearing would be scheduled contingent upon DOT review.

Mr. Derek Piper, CRM East Project Manager, stated that the City must be cognizant of contaminated properties as they acquire right-of-way.  He said that there is a significant effort involved in clearing 60% of the right-of –way because there is no existing documentation.  Mr. Piper told Council that this is not a five (5)-lane project, but they are looking at putting turning lanes at the intersections of River, Sunset, Miller, Monticello and Fairfield.  He asked if the City could assist in expediting the process for the Two Notch Road Improvements by contacting SCDOT and urging them to initiate an agreement because the City will be funding part of the DOT construction.

· Mayor Coble adjourned the Work Session to convene the Regular Meeting at 10:05 a.m.

· Mayor Coble reconvened the Work Session at 11:16 a.m.

B. Main Street Streetscape Project Update – Mr. Jim Gambrell, Director of E. D.
 This item was held over, no action was taken.

C. City/County Issues – Ms. Leona K. Plaugh, City Manager

Upon motion by Ms. Sinclair, seconded by Ms. Isaac, Council voted unanimously to authorize staff to proceed with an Animal Shelter Operating Agreement between the City of Columbia and Richland County.

D. Hospitality Tax (Food & Beverage)  – Ms. Catherine Alexander, Finance Director
 
Ms. Cathy Alexander, Finance Director, stated that if a small business owes $25-$50 it would be submitted quarterly and if the tax liability is less than $25 it’s submitted once a year.

There was a consensus of Council to schedule an initial input meeting with the Restaurant Association.

E. Columbia Technology Leadership Council – Mayor Robert D. Coble

Mayor Coble told the members of Council that the Columbia Technology Leadership Council would be a 501(C) 3 entity that would coordinate and implement the Technology Plan, which includes a variety of things.

This item was rescheduled for March 12, 2003.

F. Discussion and Review of Ordinance No.: 2002-030 - Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 2, Administration, Article V, Procurement, be amended to add Sec. 2-208, Commercial Non-Discrimination; and amending the City Administrative Policies and Procedures (“CAPP”) Subsection 19, Procurement Regulations, to add CAPP 19-2.1 through 19-2.22   - Approved on first reading September 04, 2002.

The City Manager requested that a vote for second reading be scheduled for March 19, 2003 and take effect on July 1, 2003.  There was a consensus of Council to concur with the City Manager’s request.

   G1. **Zoning Violations Update – Mr. Marc Mylott, Zoning Administrator
 
  Mr. Marc Mylott, Zoning Administrator, explained that the City of Columbia has a law that prohibits the placement of merchandise on the sidewalks of city streets. He stated that a merchant in Five Points hung a sign and a light fixture from a street tree and placed merchandise along the sidewalk blocking pedestrian traffic.  Mr. Mylott asked the owner to remove the items. He told Council that ten (10) merchants in Five Points were displaying merchandise and / or had signs out in the right-of-way and sidewalks.  He said that eight (8) of those merchants were in compliance by that afternoon.

There was a consensus of Council to authorize staff to review the current City Ordinance with the affected merchants and neighboring properties and to consider trade zones.

G. 2003/2004 Budget Review – Ms. Leona Plaugh, City Manager

Ms. Dee Bennett, provided the members of Council with information regarding the new National Pollutant Discharge Elimination System Phase I Stormwater Program that the City of Columbia will be required to implement in the near future.  She told Council that the primary focus of the Stormwater Utility is water quantity problems such as flooding.  Ms. Bennett said that the NPDES is an unfunded federal / state mandate that will address the quality of stormwater that enters our streams, rivers and other public bodies of water.  Ms. Bennett told Council that 80% of the pollution we are experiencing in our public bodies of water is coming from storm drainage rather than other sources.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 12:35 p.m. to discuss Items H. through L. as amended.

EXECUTIVE SESSION DISCUSSION

H.  Discussion of negotiations incidental to proposed contractual arrangements
- Convention Center Hotel  - Mr. Steve Gantt, ACM & the Strategic Advisory Group
 This item was discussed in Executive Session no action was taken.

- Commercial Revolving Loan Update – Mr. Bob Burch
 This item was held over, no action was taken.

- **Palmetto Classic
   This item was discussed in Executive Session no action was taken.

I. Discussion of negotiations incidental to property acquisition
- Richland One School District property –Olympia School
 This item was discussed in Executive Session no action was taken.

- ** Midland Shopping Center

Upon motion by Ms. Isaac, seconded by Mr. Cromartie, Council voted unanimously to affirm back up contract for the Midland Shopping Center in the amount of $2.35 million.

J. Receipt of legal advice, which relates to a matter covered by attorney-client privilege
 This item was discussed in Executive Session no action was taken.

K. Discussion of compensation of employees- City Attorney's staff
 This item was discussed in Executive Session no action was taken.

L. Discussion of a personnel matter
 This item was discussed in Executive Session no action was taken.

· Mr. Osborne left at 1:19 p.m.

· Mr. Papadea left at 1:32 p.m.

Mayor Coble adjourned the meeting at 2:40 p.m.

Respectfully submitted by:
Pamela J. Ferst, CPS
City Clerk