CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
February 18, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, February 18, 2004, in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:00 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika Isaac Devine.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

PRESENTATIONS

A. Citizens Advisory Committee Budget Recommendations for Fiscal Year 2004/2005 – Mr. Rick Semon, Community Development Director

Ms. Kathryn Fenner, Citizens Advisory Committee Chair, presented the fiscal year 2004/2005 budget recommendations for the Community Development Block Grant (CDBG) and Housing Opportunities for Persons with Aids (HOPWA) programs.  She stated that the committee met for four (4) hours and wished they had more money to assist the community.  She said that $10,597.01 was allocated for the Mini Grant Program and $28,000.00 was allocated for the Summer Intern Program.  Ms. Fenner stated that funding recommendations were based upon available funding, capacity of entity and past funding.  She said that Community Development would continue to fund $237,259.45 for the personnel and operating budgets of the Columbia Housing Development Corporation and the Eau Claire Development Corporation.  She stated that the Commercial Revolving Loan Fund has very limited resources and should receive $300,000.00 to assist in the job creation process.  She requested that City Council direct CRLF to begin seeking applicants to receive these funds once available.  She said that approximately 14% or $217,394.00 was set aside for loan payments on existing section 108 activities.  She stated that a portion of the CCI land sale revenue would be used to replenish the Community Development Block Grant Funds that were used to pay the HUD Section 8 Note.  Ms. Fenner recommended that the neighborhood liaison budget and the staff position funding be cut to allow the committee to focus more on programs.

B. Devine Street Streetscape Conceptual Design Final Report – Ms. Gerry Lynn Hall, South Columbia Development Corporation Director

Mr. Perry Lancaster, Devine Street Task Force, stated that this project began four (4) years ago and that he is very excited.  He said that it is time to bring Devine Street to a new level.

Mr. Mark Cotterill, Grimball-Cotterill and Associates, presented the Devine Street Streetscape Project Conceptual Design to the members of Council.  He stated that this plan is the result of three (3) public meetings that were held for input.  Mr. Cotterill stated that the primary challenge for the Devine Street Corridor is to promote safe travel and access for pedestrian and vehicular traffic; maintain and promote parking opportunities; retain a pedestrian friendly and mixed use neighborhood; and to maintain the viability of neighborhood businesses. He said that additional goals are to enhance the appearance and coherence of this corridor with specialty lighting, upgraded landscaping, site furnishings, and other opportunities.

Ms. Emily Freemen Jones, Grimball-Cotterill and Associates told the members of Council that they looked at various ways to break this project into phases to make it more viable.  She said that striping the pedestrian crosswalks and upgrading the bus shelters is a critical part of Phase I.

C. Quiet Zone Feasibility Study – Mr. Richard Taylor, Wilbur Smith Associates

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to direct members of staff to form an implementation task force to be composed of neighborhood leaders and Mr. Bud Ferrillo.  This task force is to review the various cost elements to determine if implementation cost could be reduced. The City of Columbia Traffic Engineering Division is to determine the feasibility of closing the proposed crossings and the Legal Department is asked to review any liability issues that would be created as a result of enforcing a Quiet Zone.  All recommendations and meeting notices are to be presented to the members of Council for approval.

APPOINTMENT

D. Council is asked to approve the appointment of one (1) individual to the Board of Zoning Appeals to replace Mr. Wilfred Rogers.  The appointee shall serve a five (5) year term.

Upon motion by Mr. Davis, seconded by Mr. Cromartie, Council voted unanimously to approve the appointment of Mr. Christopher Barczak to the Board of Zoning Appeals for a five (5) year term to expire on February 18, 2009.
 
TRAFFIC ISSUE

E. Additional Residential Parking within the University Neighborhood – Mr. John Spade, General Services Director

Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to approve staff recommendations to convert 31-metered spaces to residential parking spaces and to change all remaining 5-hour meters to 2-hour meters.

· Mayor Coble adjourned the Work Session at 10:00 a.m. to convene the regular meeting.

· Mayor Coble reconvened the Work Session at 10:50 a.m.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to go into Executive Session at 10:50 a.m. for the discussion of Items F. and G. as amended.

EXECUTIVE SESSION DISCUSSION

F.  Discussion of negotiations incident to proposed contractual arrangements
- Courtyard at Arsenal Hill
- Columbia Industrial Park
- Tapp’s Building Lease
- Underground Utilities
- **Fire Services Contract
- **Co-Location
  These items were discussed in Executive Session no action was taken.

G. **Discussion of a personnel matter
  This item was discussed in Executive Session no action was taken.

· Mayor Coble adjourned the meeting at 12:45 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk