CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
February 05, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 
The City of Columbia City Council met for a Work Session on Wednesday, February 05, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:10 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, Acting City Clerk.

REVIEW COUNCIL AGENDA

**Upon motion by Ms. Sinclair, seconded by Mr. Papadea, Council voted unanimously to amend the Work Session and regular meeting agendas as follows:
Add:
- Palmetto Classic Contract (Executive Session)
- Ordinance No.: 2003-012 – Prohibiting the Issuance of Demolition Permits in Certain Portions of the City (Executive Session and regular agenda)
- Drew Park Wellness Center Update

Hold:
- Item 6. on the regular agenda until February 19, 2003

CITY COUNCIL DISCUSSION / ACTION

A. St. Patrick’s Day Festivals

Ms. Kathleen Clary, St. Patrick’s Day Charity Celebration Committee Chairman, told Council that the St. Patrick’s Day Charity Celebration Committee completed the Accommodations Tax application for funding and was awarded $15,000.00.  She asked City Council to honor their commitment of $15,000.00, because contracts have been signed with vendors, entertainers and participants. Ms. Clary stated that 100% of the proceeds would go to various children’s charities.

Mr. Mel Jenkins, stated that the Five Points Merchants Association has precedence and ownership of the event and it would be inappropriate to move it to another location or to fund both groups.

Upon motion by Mr. Osborne, seconded by Mr. Cromartie, Council voted unanimously to award the original allocation of Accommodations Tax funding designated for the St. Patrick’s Day Celebration to the Five Points Merchants Association in the amount of $15,000.00 for in-kind services only.

Upon motion by Ms. Sinclair, seconded by Ms. Isaac, Council voted five (5) to two (2) to deny the motion to fund St. Patrick’s Day in Five Points with the original Accommodations Tax allocation and to fund an amount of $10,000.00 from the Community Promotions Fund for in-kind services for the St. Patrick’s Day Celebration at the Bombers Stadium.  Voting aye were Ms. Sinclair and Ms. Isaac.  Voting nay were Mr. Cromartie, Mr. Papadea, Mr. Osborne, Mr. Davis and Mayor Coble.

Upon motion by Mayor Coble, seconded by Ms. Isaac, Council voted unanimously to go into Executive Session at 9:50 a.m. to discuss Ordinance No.: 2003-012 – Prohibiting the Issuance of Demolition Permits in Certain Portions of the City.

· Mayor Coble adjourned the Executive Session at 10:30 a.m. to convene the regular meeting.

· Mayor Coble reconvened the Work Session at 11:30 a.m.

B. Contingency and Community Promotion Committee - Ms. Libby Gober

Upon motion by Ms. Isaac, seconded by Ms. Sinclair, Council voted unanimously to approve the recommended criteria for the Community Promotions Committee as outlined and each member of Council will appoint one (1) member to the committee.

· Nine (9) members will serve on the committee
· Applicants requesting funding cannot serve on the committee
· The composition should include:
o One (1) or two (2) representatives from the CVB/Regional Sports Council
o Two business representatives
o Two neighborhood representatives – neighborhoods will rotate
o One representative from the school district
o One representative from the arts community
o City staff as needed
· Members will serve a two (2) year term,
o No member can serve more than four (4) years
· Members must live or work within the corporate city limits
· The committee will meet on a monthly basis to review applications
 
C. Hospitality Tax – Mr. Steve Gantt, ACM and Ms. Dana Turner, Administrative Advisor
 This item was held over, no action was taken.

D. City / SCDOT Street Transfer

Upon motion by Ms. Sinclair, seconded by Ms. Isaac, Council voted unanimously to authorize staff to submit a letter to SCDOT requesting to swap Midland Drive between Carroll Drive and Parkwood Drive for Center Street between Covenant Road and Harrison Road.

E. Martin Luther King, Jr. Committee

Mr. Allison Baker, Director of Parks & Recreation, informed Council that the MLK Recognition Committee would meet on Monday, February 10, 2003 to evaluate and plan the next MLK Celebration.

E.1. **Drew Park Wellness Center Update – Mr. Allison Baker, Director of Parks & Recreation

Mr. Allison Baker, Director of Parks & Recreation, stated that on February 4, 2003 a meeting was held with the Boudreaux Group to finalize the design phase of the Drew Park Wellness Center.   He said that the next phase is design development.  Mr. Baker told Council that there is a two (2) week time frame to make modifications, but they must stay on a tight schedule because of the $1.5 million loan from the Federal Home Loan Bank.

EXECUTIVE SESSION DISCUSSION

Upon motion by Mayor Coble, seconded by Ms. Isaac, Council voted unanimously to go into Executive Session at 11:55 a.m. to discuss Items F., G., H. to include the Palmetto Classic contract and I. as presented.

F. Receipt of legal advice, which relates to matters covered by attorney-client privilege
- Development and Implementation of the Commercial and Non-Discrimination Ordinance and Sub-Contracting Outreach Program Update – Mr. Tony Grant
  (Ordinance No.: 2002-030  - Approved on first reading September 04, 2002.)
This item was held over, no action was taken.

- Ordinance No.: 2003-012 – Prohibiting the Issuance of Demolition Permits in Certain Portions of the City
This item was discussed in Executive Session and approved during the regular meeting.

· Ms. Sinclair left the meeting at 1:10 p.m.

G. Discussion of matters relating to proposed location or expansion of services to encourage location or expansion of industries or other businesses
- South Carolina Dispensary Warehouse - Mr. Fred Delk, CDC and Mr. Steve Gantt, ACM

Upon motion by Mayor Coble, seconded by Ms. Isaac, Council voted four (4) to two (2) to approve as outlined with the modification that staff is directed to handle the $600,000.00 as a construction contingency and to draw funds as needed.  The City of Columbia will have ownership interest in the project and cash flow will be based on the percentage of contribution represented by the total amount drawn.  Voting aye were Mr. Cromartie, Mr. Davis, Ms. Isaac and Mayor Coble.  Voting nay was Mr. Papadea and Mr. Osborne.  Ms. Sinclair was not present for the vote.

H. Discussion of negotiations incidental to proposed contractual arrangements
- Mainstream / Prioreschi – Mr. Jim Gambrell, Economic Development
This item was held over, no action was taken.

- Downtown Residential Parking – Mr. Jim Gambrell, Economic Development Dir.
 
Upon motion by Mayor Coble, seconded by Mr. Osborne, Council voted unanimously to approve the request to lend $20,000.00 to each property owner Mr. Jin Paik and Mr. Steve Rowland for the demolition of the rear portion of their buildings to create additional parking with the following caveats.  Ms. Sinclair was not present for the vote
· Funding of this loan will be from the Community Development Block Grant funds (City Council Discretionary Fund)
· This is a 0% interest loan
· The loan must be repaid within five (5) years
· Mr. Paik must remove his abandoned overhead sign from the front of the building
 
- Leasing Agent for the Tapp’s Building – Mr. Jim Gambrell, Economic Development
This item was discussed in Executive Session, no action was taken.

- Columbia Industrial Park Real Estate Sales Contract – Mr. Jim Gambrell, E. D. Dir
This item was held over, no action was taken.

- Convention Center Hotel  - Mr. Steve Gantt, ACM
This item was held over, no action was taken.

- Municipal Parking Garage – Mr. Steve Gantt, ACM
This item was held over, no action was taken.

- Ice Hockey Contract – Mr. Steve Gantt, ACM
This item was held over, no action was taken.

- River Alliance Contract
This item was held over, no action was taken.

  - **Palmetto Classic
  This item was held over, no action was taken.

I. Discussion of negotiations incidental to property acquisition
- Wastewater Treatment Plant
This item was held over, no action was taken.

- City / County Co-Location Office property
This item was held over, no action was taken.

- Richland One School District property
  This item was held over, no action was taken.

ADJOURNMENT

Mayor Coble adjourned the meeting at 2:10 p.m.

Respectfully submitted by:

Pamela J. Ferst, CPS
Acting City Clerk