CITY COUNCIL MEETING MINUTES
WEDNESDAY, JANUARY 19, 2005
10:00 A.M. – 1737 MAIN STREET
CITY COUNCIL CHAMBERS

The City of Columbia City Council met for a regular meeting on Wednesday, January 19, 2005, in the City Council Chambers at 1737 Main Street, Columbia, South Carolina.  The Honorable Mayor Pro-Tempore Anne M. Sinclair called the meeting to order at 10:07 a.m.  The following members of City Council were present:  The Honorable E. W. Cromartie, II, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis, The Honorable Tameika Isaac Devine and The Honorable Daniel J. Rickenmann.  Absent was The Honorable Mayor Robert D. Coble.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

MINUTES

1.  Minutes of December 15, 2004, January 5, 2005 and January 12, 2005

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve on a single motion the Minutes of December 15, 2004 and January 5 and 12, 2005 as presented.

Upon motion by Mr. Osborne, seconded by Mr. Cromartie, Council voted unanimously to amend the regular meeting agenda by adding a presentation from The Honorable Barry Walker, Sr., Irmo Town Council and to defer the Executive Session discussion of Capitol Places III.

PRESENTATIONS

 2.  2004 Employee of the Year Ms. Michelle A. Prevost – Ms. Deborah Livingston, Executive Director Two Notch Development Corporation
 
This item was deferred.

2a.  **Request to Utilize the City of Columbia Compost Facility – The Honorable Barry Walker, Sr., Irmo Town Council

The Honorable Barry Walker, Sr., Irmo Town Councilman, told the members of Council that the Town of Irmo is in the process of collecting leaves and limbs and would like to recycle the debris. He requested that the City of Columbia allow the Town of Irmo to deposit its leaves and limbs into the city’s Compost Facility twice per year.  He said that the leaves would be ground up and then taken back to Irmo to be used to beautify the town.

Upon motion by Mr. Cromartie, seconded by Mr. Rickenmann, Council voted unanimously to direct Mr. Charles P. Austin, Sr., City Manager to review the request from the Town of Irmo to utilize the City’s Compost Facility twice per year.  Mr. Austin will submit a recommendation to City Council for consideration.

3.  Congaree Vista Guild Proposed Business Improvement District – Mr. Tom Jackson, Congaree Vista Guild President

Mr. Tom Jackson, Congaree Vista Guild President, told the members of Council that in October 2004 the Congaree Vista Guild hired a consultant to determine the feasibility of creating a Business Improvement District within the Vista.  He requested permission from City Council to utilize up to $30,000.00 from their previously allocated Hospitality Tax Funding to further explore the concept of a Business Improvement District.

A motion by Mr. Cromartie to authorize the Congaree Vista Guild to utilize up to $30,000.00 of previously allocated Hospitality Tax Funds for the exploration of a Vista Business Improvement District, was withdrawn.

Upon motion by Mr. Osborne, seconded by Mr. Cromartie, Council voted unanimously to direct Mr. Charles P. Austin, Sr., City Manager to review the request from the Congaree Vista Guild to utilize up to $30,000.00 of their previously allocated Hospitality Tax Funds to further review the need for a Vista Business Improvement District. Staff would determine if the Hospitality Tax Funds are an appropriate source of funding for this project. Mr. Austin will submit a recommendation to City Council for consideration with the understanding that City Council supports the proposal from the Congaree Vista Guild.

Mr. Dale Marshall, Business Improvement District Committee Chairman, told the members of Council that they are talking to and working with the Five Points Association during this exploration process so they will know what to do when they are ready to develop a Five Points Business Improvement District.

CONSENT AGENDA

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve on a single motion the Consent Agenda Items 4. through 9. as presented.

STREET CLOSINGS

4.  Council is asked to approve a request from the Koger Center for the Arts to close Lincoln Street between Greene Street and Blossom Street from 8:00 a.m. until 12:00 p.m. for the following children’s performances.  Contact:  Ms. Jeannie Weingarth, House Manager  - Approved subject to the sponsor hiring off-duty officers to provide traffic control.

Date Event
Tuesday January 25, 2005 Philharmonic Children’s Show
Wednesday February 2, 2005 Columbia City Ballet Children’s Show
Thursday February 3, 2005 Columbia City Ballet Children’s Show
Wednesday February 9, 2005 Freedom Train Production

5.  Council is asked to approve a request from the University of South Carolina and Global Spectrum to close Greene Street from Gadsden Street to the railroad track where it dead ends and to restrict access from the corner of Gadsden Street and Greene Street to Wayne Street and Gervais Street one (1) hour prior to the following events.  Contact: Mr. Monty Jones, Jr., Event Coordinator – Approved subject to the University Police being responsible for traffic control at each location.

Date Event Time
Wednesday February 2, 2005 USC Men’s BB 5:00 p.m. – 10:30 p.m.
Friday February 4, 2005 Monster Jam 6:00 p.m. – 11:00 p.m.
Saturday February 5, 2005 Monster Jam 4:00 p.m. – 11:00 p.m.
Sunday February 6, 2005 USC Women’s BB 12:30 p.m. – 4:30 p.m.
Friday February 11, 2005 Step Show 6:00 p.m. – 12:00 a.m.
Saturday February 12, 2005 USC Men’s BB 5:00 p.m. – 12:00 a.m.
Sunday February 13, 2005 USC Women’s BB 12:30 p.m. – 4:30 p.m.
Tuesday February 15, 2005 USC Men’s BB 4:00 p.m. – 12:00 a.m.
Thursday February 17, 2005 Jimmy Buffett Concert 8:00 a.m. – 12:00 a.m.
Saturday February 19, 2005 Rascal Flatts Concert 8:00 a.m. – 12:00 a.m.
Sunday February 20, 2005 USC Women’s BB 12:30 p.m. – 4:30 p.m.
Thursday February 24, 2005 USC Women’s BB 5:00 p.m. – 10:30 p.m.
Friday February 25, 2005 Winter Jam Concert 5:00 p.m. – 10:30 p.m.
Sunday February 27, 2005 USC Men’s BB 11:00 a.m. – 5:30 p.m.
 
CONSIDERATION OF BIDS, AGREEMENTS & CHANGE ORDERS

6.  Council is asked to approve Change Order #2 to an Agreement for Landscaping Architectural Services for Southeast Community Park, as requested by the Parks and Recreation Department.  Award to Kenneth B. Simmons Associates, LLC in the amount not to exceed $30,000.00. - Approved

7.  Council is asked to approve a Contract for Architectural Services for Washington Square, as requested by General Services.  Award to LTC Associates in the amount of $30,000.00 plus direct expenses not to exceed $5,000.00. - Approved

ORDINANCES – SECOND READING

8.  Ordinance No.: 2005-001 (Revised) – Amending the 1998 Code of Ordinances of the City of Columbia, South Carolina, Chapter 15, Parks and Recreation to Add Sec. 15-5, User fees First reading approval was given on January 5, 2005. – Approved on second reading.

9.  Ordinance No.: 2005-006 – Closing a Portion of the Right-of-Way for Drayton Street; Richland County TMS# 09109; North Main Street Streetscape Project; CF# 250-169 First reading approval was given on January 12, 2005.  – Approved on second reading.

CONFIRMATIONS – SECOND READING

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted to give second reading approval on a single motion to Zoning Items 10. through 16. as presented

10.  3517 Broad River Road, TMS# 06110-04-06; confirm C-3. First reading approval was given on January 12, 2005. – Approved on second reading.

11. 745 Janice Drive, TMS# 07305-01-08; confirm RS-1. First reading approval was given on January 12, 2005. – Approved on second reading.

12.  735 Deerwood Street, TMS# 13708-08-11; confirm RS-3. First reading approval was given on January 12, 2005. – Approved on second reading.

MAJOR CHANGES TO PREVIOUSLY APPROVED PUDS – SECOND READING

13.  2400 Haskell Street (Benedict College), TMS# 11408-10-18, rezone from PUD-C to amended PUD-C. First reading approval was given on January 12, 2005. - Approved on second reading subject to compliance with the City of Columbia Landscape Ordinance.  The building should also retain its residential character.

MAP AMENDMENTS / REZONING – SECOND READING

14.  1305 North Millwood Avenue, TMS# 11411-15-09(p); rezone from C-3 to RG-2. First reading approval was given on January 12, 2005. – Approved on second reading.

15.  21 +/- acres, East Exchange Blvd (Hampton Oaks), TMS# 16308-07-01; rezone from C-3 to PUD-R. First reading approval was given on January 12, 2005. – Approved on second reading.

16.  1117 Woodrow Street, TMS# 11414-18-08; rezone from RG-2, -DP to PUD-R, -DP. First reading approval was given on January 12, 2005. – Approved on second reading subject to 1) complying with the first condition of the Svedberg letter (new lots used for single-family residential only with no add-ons such as garage apartments), 2) complying with the second condition of the Svedberg letter (design of new homes meet standards of Melrose Heights Architectural Conservation District as determined by Design Development Review Commission), 3) providing Design Development Review Commission with the Svedberg letter, 4) working together with neighbors, and 5) complying with staff comments from site plan review (verify utilities and protect grand trees).

CONSIDERATION OF BIDS, AGREEMENTS & CHANGE ORDERS

17. Council is asked to approve the Purchase of Four (4) Backhoes, as requested by Water Distribution (3) and the Street Division (1).  Award to Mitchell Distribution, the low bidder meeting specifications in the amount of $237,109.00.  This vendor is located in West Columbia, SC.

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to approve the Purchase of Four (4) Backhoes, as requested by Water Distribution (3) and the Street Division (1).  Award to Mitchell Distribution, the low bidder meeting specifications in the amount of $237,109.00.  This vendor is located in West Columbia, SC.

18.  Council is asked to approve a Contract for Lobbying Services from January 1, 2005 until June 30, 2005, as requested by Administration.  Award to the State Capitol Group, LLC, in the amount of $4,600.00 per month for a total amount not to exceed $27,600.00 for the contract period and expenses not to exceed $4,400.00 for the contract period.

Upon motion by Mr. Cromartie, seconded by Ms. Devine, Council voted unanimously to approve a Contract for Lobbying Services from January 1, 2005 until June 30, 2005, as requested by Administration.  Award to the State Capitol Group, LLC, in the amount of $4,600.00 per month for a total amount not to exceed $27,600.00 for the contract period and expenses not to exceed $4,400.00 for the contract period.

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted five (5) to one (1) to approve on a single motion Item 19. A Contract for Lobbying Services from January 1, 2005 until June 30, 2005, as requested by Administration.  Award to the Palmetto Policy Group, in the amount of $3,800.00 per month for a total amount not to exceed $22,800.00 for the contract period and expenses not to exceed $2,200.00 for the contract period. and Item 20. A Contract for Lobbying Services from January 1, 2005 until June 30, 2005, as requested by Administration. Award to the Grant Group, Inc., in the amount of $3,800.00 per month for a total amount not to exceed $22,800.00 for the contract period and expenses not to exceed $2,200.00 for the contract period. Voting aye were Mr. Cromartie, Mr. Osborne, Mr. Davis, Ms. Devine and Mr. Rickenmann.  Voting nay was Ms. Sinclair.

19.  Council is asked to approve a Contract for Lobbying Services from January 1, 2005 until June 30, 2005, as requested by Administration.  Award to the Palmetto Policy Group, in the amount of $3,800.00 per month for a total amount not to exceed $22,800.00 for the contract period and expenses not to exceed $2,200.00 for the contract period.  - Approved

20.  Council is asked to approve a Contract for Lobbying Services from January 1, 2005 until June 30, 2005, as requested by Administration.  Award to the Grant Group, Inc., in the amount of $3,800.00 per month for a total amount not to exceed $22,800.00 for the contract period and expenses not to exceed $2,200.00 for the contract period. – Approved

21.  Council is asked to approve a Unified Fire Service Agreement between Richland County and the City of Columbia, as requested by Administration.  Richland County Council and the City of Columbia Council desire to provide a joint and comprehensive fire fighting service system to include fire suppression, rescue, hazardous material control and response and any other services as agreed upon by the City of Columbia and Richland County for all residents of the City of Columbia and all residents of Richland County located in the area outside of the corporate limits of the City (the County Fire District).

Upon motion by Ms. Devine, seconded by Mr. Cromartie, Council voted unanimously to approve a Unified Fire Service Agreement between Richland County and the City of Columbia, as requested by Administration.  Richland County Council and the City of Columbia Council desire to provide a joint and comprehensive fire fighting service system to include fire suppression, rescue, hazardous material control and response and any other services as agreed upon by the City of Columbia and Richland County for all residents of the City of Columbia and all residents of Richland County located in the area outside of the corporate limits of the City (the County Fire District).

ORDINANCES – FIRST READING

22.  Ordinance No.: 2005-002 – Granting encroachment to Central Midlands Regional Transit Authority for installation and maintenance of bus stop signs, concrete slabs, benches and shelters

Councilwoman Devine asked if new bus benches would be installed?

Ms. Mitzi Javers, Central Midlands Regional Transit Authority Executive Director explained that the project consists of five (5) phases and that benches would be installed during Phase 4.

Mr. Chip Land, Deputy Planning Director, explained that some benches would be installed as part of the N. Main Street Streetscape Project.  He noted that all of the benches must meet the American Disabilities Act requirements.

Councilman Sam Davis requested that a Regional Transit Authority representative go with him to look at a former bus stop at the corner of N. Main and Ashley Street.  He said that the passengers have worn out the front yards of private property and that should be taken into consideration when determining where bus stops should be located.

Ms. Mitzi Javers, Central Midlands Regional Transit Authority Executive Director further explained that some stops would be consolidated and that not every stop would have shelters and benches.

Councilwoman Devine told Ms. Javers about a constituent that wants to donate a bench to be installed at a bus stop on Rosewood Drive.

Councilman Rickenmann requested that the Regional Transit Authority install trash receptacles at each stop to reduce the amount of litter left behind by the passengers.

Councilman Cromartie added that business owners also complain about passengers wanting to utilize their restrooms, wanting to come in from inclement weather and behaving poorly.  He noted that the highest percentage of riders come from within District II.  He urged the Regional Transit Authority to ensure that the senior citizens are taken care of especially at the corner of Read Street and Oak Street and near the Marion Street High Rise.  He requested that the lines of communication remain open in case citizens complain about the relocation of certain stops.  Mr. Cromartie also requested a complete listing of the proposed locations.

Ms. Mitzi Javers, Central Midlands Regional Transit Authority Executive Director outlined the phases of the project as follows:

Phase I would include the installation of poles with a uniform sign system throughout the routing scheme;
Phase II would consist of the installation of information blades or cases with route map and route number;
Phase III would be the installation of concrete slabs;
Phase IV would be the installation of benches; and
Phase V would consist of the installation of shelters providing protection from the elements with all information and accommodations for possible advertisement.

Upon motion by Ms. Devine, seconded by Mr. Davis, Council voted unanimously to give first reading approval to Ordinance No.: 2005-002 – Granting encroachment to Central Midlands Regional Transit Authority for installation and maintenance of bus stop signs, concrete slabs, benches and shelters subject to 1) The Regional Transit Authority should continue to work with staff on site-specific placement of shelters and benches to ensure no conflict with utilities and/or city trees and to ensure adequate room for pads; and 2) The Regional Transit Authority must seek site-specific ways to incorporate bus stop signs onto existing poles in order to minimize the need for separate sign poles.
 
APPEARANCE OF PUBLIC HAVING BUSINESS WITH CITY COUNCIL  

Mr. Chris Rhames, Copie Kwik Printing and Graphing, 1901 Sumter Street, appeared before the members of Council to discuss the construction project at the intersection of Sumter Street and Richland Street.  He explained that the construction crews are working on the traffic lights and they drilled into the phone lines, which extended the 3-month project to 4 ½ months.  He said that his business activity has been reduced due to this.  Mr. Rhames inquired about the city’s marketing initiative to assist businesses within construction distressed areas. He told the members of Council that an employee offended him when he called the City of Columbia to complain about the interruption in business.  Mr. Rhames requested relief on behalf of the area businesses.

Mr. Bill Manely requested that the City of Columbia Public Relations Department generate a press release to advertise the Regional Transit Authority’s Public Meeting on Saturday, January 21, 2005 at the Richland County Public Library.

EXECUTIVE SESSION DISCUSSION

23. Discussion of negotiations incident to proposed contractual arrangements
- Capitol Places III – Mr. Jim Gambrell, Director of Economic Development
  This item was deferred.

· City Council adjourned the meeting at 11:24 a.m.

Respectfully submitted by:
Erika D. Moore
City Clerk