CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
January 15, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street

The City of Columbia City Council met for a Work Session on Wednesday, January 15, 2003 in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:05 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Jim D.N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Erika D. Moore, Deputy City Clerk.

REVIEW COUNCIL AGENDA

· Ms. Sinclair joined the meeting at 9:10 a.m.

CITY COUNCIL DISCUSSION / ACTION

A. CanalSide Update –  Mr. Jim Gambrell, Economic Development Director

Mr. Jim Gambrell, Director of Economic Development, informed Council that he received a letter from South Carolina Archives and History authorizing the City of Columbia to demolish the Prison Industries Building.  He told Council that there are a number of items that must be completed in order to move forward with the development plans and they are currently 90 days behind schedule.  Mr. Gambrell stated that they have reservation agreements for all the parcels except the hotel site.

No action was taken on this item.

B. Hopkins Area Water Service – Mr. David Johnson, Director of Engineering

Mr. David Johnson, Director of Engineering, provided the members of Council with an update on the contaminated wells in the Hopkins Area.  He informed Council that twenty-six (26) contaminated wells have been identified with the potential of an additional eighty –five (85) wells being contaminated.  Mr. Johnson stated that DHEC has provided twenty-three (23) residences with temporary filters to purify their drinking water.  He told Council that DHEC has funds available to contribute to water service only, but the City of Columbia has to decide as to what level of water service they want to provide.

Mr. Arthur Shrader, Director of the Assessment and Corrective Action Division of DHEC’s Underground Storage Tank Program, informed Council that DHEC is willing to pay for the Engineering plans and specifications for the extension of water to the contaminated area only.  Mr. Shrader stated that by law DHEC couldn’t pay for fire protection or the extension of the water lines to other areas.  He said that once the cost of the water line is determined DHEC would reevaluate funding.

Ms. Stephany Snowden, Richland County Director of Public Information, stated that Richland County is not interested in doing anything that does not provide adequate fire protection.  She informed Council that Richland County has budgeted $300,000-$400,000 to address this issue.

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to authorize staff to obtain a proposal from an Engineering firm providing the cost for the extension of water service with fire protection and water service only.

C. Three Rivers Greenway / River Alliance Endorsement
- Federal Appropriations Requests for FY 2004 Update

Upon motion by Ms. Sinclair, seconded by Ms. Isaac, Council voted unanimously to endorse the Three Rivers Greenway / River Alliance Federal Appropriations Requests as follows:

· The North Columbia Connection
· The Sunset Drive Interstate Highway 26 Connection
· The Riverland Park Connection
· The Martin Luther King Park Rocky Branch Connection

D.  Extra Territorial Jurisdiction (ETJ) Review – Mr. Chip Land, Planning

Mr. Chip Land, Planning, stated that there are two (2) ways to impose Extra Territorial Jurisdiction. He informed Council that one way is to have the City of Columbia enforce City ordinances in the unincorporated areas of Richland County by way of an agreement between the City of Columbia and Richland County.  Mr. Land explained that the alternative is to have Richland County pass an overlay system and administer the interpretation of their ordinances.  He said that the overlay system would be based on corridor studies.  Mr. Land recommended that test cases be performed either on Garners Ferry Road or Farrow Road.

 No action was taken on this item.

· Mayor Coble left the meeting at 9:55 a.m.

· Mayor Pro-Tempore E.W. Cromartie now presiding.

E. Two Notch Road Streetscape Project – Mr. Tom Ward, Engineering

Mr. Tom Ward, Senior Project Administrator, told Council that the Two Notch Road Advisory Committee met with members of Council, City staff, SCDOT staff and consultants to discuss the cost options available.  Mr. Ward informed Council that the consensus of the committee is to provide streetscaping along Two Notch Road from Taylor Street to Beltline Boulevard and underground utilities and new streetlights from Taylor Street to School House Road based on the $4 million budget.

Mr. Derek Piper, informed Council that they are working on placing the utilities underground.  He stated that the quicker SCE&G starts the sooner construction would begin.

Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve staff’s recommendations and that of the Two Notch Road Advisory Committee as follows:

· Provide streetscaping along Two Notch Road from Taylor Street to Beltline Boulevard
· Provide underground utilities and streetlights from Taylor Street to School House Road

· Mayor Pro-Tem Cromartie adjourned the meeting to break at 10:15 a.m.

· Mayor Pro-Tem Cromartie reconvened the meeting at 10:23 a.m.

F. Traffic Issue: 4-Way Stop at West Buchanan
– Mr. David Brewer, Traffic Engineer

Mr. David Brewer, Traffic Engineer, informed Council that SCDOT denied the request to install multi-way stops on West Buchanan, but they would approve speed lumps.  Mr. Brewer explained that speed lumps are designed so that large emergency vehicles with wide axles can maneuver the lumps with ease, but not police cars or ambulances.  Mr. Brewer recommended that the City of Columbia consider swapping a state owned road in the City for a city owned road of similar kind.  He suggested that the city transfer Kilbourne Road between Devereaux Road and Beltline Boulevard to SCDOT for W. Buchanan.

Upon motion by Mr. Osborne, seconded by Ms. Sinclair, Council voted unanimously to authorize staff to pursue street swapping with SCDOT in order to acquire West Buchanan as a city owned street.

G. Traffic Issue: Columbiana Drive and Lake Murray Boulevard
– Mr. David Brewer, Traffic Engineer
 This item was held over, no action taken.

H. Development and Implementation of the Commercial and Non-Discrimination Ordinance and Sub-Contracting Outreach Program Update – Mr. Tony Grant and Mr. Franklin Lee  (Ordinance No.: 2002-030  - Approved on first reading September 04, 2002.)
 This item was held over, no action taken.

Upon motion by Ms. Isaac, seconded by Ms. Sinclair, Council voted unanimously to go into Executive Session at 10:45 a.m. to discuss Items I., J., K., and M.1.

EXECUTIVE SESSION DISCUSSION

I. Receipt of legal advice which relates to pending, threatened or potential claim
 - Development and Implementation of the Commercial and Non-Discrimination Ordinance and Sub-Contracting Outreach Program Update
  (Ordinance No.: 2002-030  - Approved on first reading September 04, 2002.)
 This item was discussed in Executive Session, no action was taken.

 - Palmetto Baptist, Sewer Back-up
 This item was discussed in Executive Session, no action was taken.

 - Dave’s Lounge
  This item was discussed in Executive Session, no action was taken.
 
J. Receipt of legal advice, which relates to matters covered by attorney-client privilege
 - Rosewood Youth Academy
 This item was discussed in Executive Session, no action was taken.

 - Memorial Park
 This item was held over, no action was taken.

  - Gills Creek Fire Department
  This item was discussed in Executive Session, no action was taken.

K. Discussion of negotiations incidental to proposed contractual arrangements
 - Hockey Agreement
This item was discussed in Executive Session, no action was taken.  Mr. Osborne abstained from discussions due to a conflict of interest.

 - Wardlaw Apartments – Mr. Steve Gantt, ACM
 This item was held over, no action was taken.

 - 3 Rivers Greenway – Mr. Steve Gantt, ACM
  This item was discussed in Executive Session, no action was taken.

L. Discussion of negotiations incidental to proposed contractual arrangements
- Convention Center Hotel  - Mr. Steve Gantt, Assistant City Manager
This item was discussed in Executive Session, no action was taken.  Mr. Papadea abstained from discussions due to a conflict of interest.
 
M. Discussion of negotiations incidental to property acquisition
 - Wastewater Treatment Plant
 This item was held over, no action was taken.

M.1. **Discussion of personnel matters
 This item was discussed in Executive Session, no action was taken.

· Mayor Coble rejoined the meeting at 1:00 p.m. and now presiding.

· Mr. Osborne left the meeting at 1:35 p.m.

· Mr. Papadea left the meeting at 4:00 p.m.

CITY COUNCIL UPDATE

N. Harden Street and Millwood Avenue

 The update on Harden Street was discussed, no action was taken.
 The Update on Millwood Avenue was held over, no action was taken.
 
Mayor Coble adjourned the meeting at 4:32 p.m.

Respectfully submitted by:
Erika D. Moore
Deputy City Clerk