CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
January 08, 2003
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 
The City of Columbia City Council met for a Work Session on Wednesday, January 8, 2003, in the City Hall Council Chambers, 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:05 a.m.  Council members present were The Honorable E.W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika C. Isaac.  Also present were Ms. Leona K. Plaugh, City Manager and Ms. Pamela J. Ferst, Acting City Clerk.

REVIEW COUNCIL AGENDA

Upon motion by Ms. Sinclair, seconded by Mr. Davis, Council voted unanimously to amend the Work Session agenda to include the following items:

- Central Midlands Hazard Mitigation Plan Committee Appointment
- Discussion of the Council Contingency Fund
- Receipt of legal advice, which relates to matters covered by attorney-client privilege  - Fire Hazard Property
- Receipt of legal advice relating to a pending, threatened or potential claim

Upon motion by Mayor Coble, seconded by Ms. Sinclair, Council voted unanimously to amend the regular meeting agenda to include a street closing request from the University of South Carolina.

Upon motion by Mr. Cromartie, seconded by Ms. Sinclair, Council voted unanimously to approve the revised regular meeting agenda.

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to amend the Work Session agenda to include the Receipt of legal advice, which relates to matters covered by attorney-client privilege regarding Memorial Park and to amend the regular meeting agenda to include a Mini Grant Committee appointment.

CITY COUNCIL DISCUSSION / ACTION

A. Landscape Proposal for Gervais Street (Millwood to Trenholm)
- Mr. Mark Cotterill and Ms. Debbie Price

Ms. Debbie Price, Director of Forestry & Beautification, told Council that the Appearance Commission has been looking at a streetscape project for Gervais Street going eastbound.   She informed Council that the plans are to remove asphalt turn lanes in the area east of Milwood Avenue out to Trenholm Road.

Mr. Mark Cotterill, Appearance Commission member, informed Council that the Appearance Commission is excited because SCDOT has agreed to work with them on this project.  He told Council that the right of way is narrow so they would like to plant trees on personal property and ask the residents to help maintain the trees.

Ms. Debbie Price, Director of Forestry & Beautification, told Council that there is enough funding in the CIP budget for gateway improvements, but $62,0000.00 is needed for the planting materials.  She stated that the Appearance Commission will do fund raisers to obtain some funding, but the remainder may be requested from Council.

Upon motion by Mr. Cromartie, seconded by Mr. Papadea, Council voted unanimously to approve the concept of the Gervais Street Streetscape Improvements Plan and to authorize staff to:
- Move forward
- Meet with neighborhood representatives
- Work with City Staff to develop engineering designs and installation
- Pursue options for the beautification of Assembly Street to Millwood Avenue
- Evaluate federal funding options
- Submit a budget and the final plan
 
B. Parking Master Plan Update Mr. Peter Flotz, HNTB

Mr. Peter Flotz, HNTB, appeared before Council to discuss a specific location on the south end of Main Street for a parking garage.  He informed Council that there have been numerous meetings with City Staff and the Business Improvement District.  Mr. Flotz told Council that HNTB has completed a very specific analysis of the three-block by three-block area immediately north of the Capitol bounded by Assembly Street on the west, Hampton Street on the north, the Capitol on the south and Marion Street on the east.  He stated that within the boundary there is 2.8 million sq. ft. of office space and a demand for approximately 8,500 parking spaces.  He recommended that one (1) additional parking garage with 1,000 spaces is built in the 1400 block of Main Street.

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to authorize staff to move forward with the site in the larger geographical area as described and to proceed as follows:
- Work with the Business Improvement District
- Prepare a financial plan
- Accelerate the work being done on the Capital Improvements Program and provide the necessary funding for large items
- Look at venues that have been successful in combining retail shops with parking facilities
- Explore innovative security options

B.2. **Hazard Mitigation Plan Committee Appointment

Upon motion by Mayor Coble, seconded by Mr. Papadea, Council voted unanimously to approve the appointment of Mr. Howard Lederfind to the Hazard Mitigation Plan Committee.

· Mayor Coble adjourned the Work Session at 10:05 a.m. to convene the regular meeting.

· Mayor Coble reconvened the Work Session at 11:15 a.m.

C. Capitol Places IV Mr. Jim Gambrell, Economic Development

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to approve the request as outlined subject to due diligence and authorized staff to determine an interim funding source for the requested loan in the amount of $800,000.00 with 0% interest and approved a loan to purchase a small lot to be owned by the City of Columbia and leased to Capitol Places IV in the amount of $75,000.00.

D. Policy Governance Review of Municipal Court Judges

Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted unanimously to authorize Mr. Jim Meggs, City Attorney, to review the portion of the Policy Governance that pertains to the Judges only and meet with Judge Bates to revise this section to include the:
- Authority and Responsibilities of the Chief Judge in terms of management of the court to include reporting to Council periodically on the performance of the Associate Judges
- Responsibilities of the Associate Judges

D.1. **Policy Governance Meeting on January 17, 2003

Upon motion by Mr. Davis, seconded by Ms. Isaac, Council voted unanimously to cancel the Policy Governance Meeting of January 17, 2003.

Upon motion by Mr. Papadea, seconded by Mr. Cromartie, Council voted unanimously to go into Executive Session at 12:15 p.m. for the Receipt of legal advice, which relates to matters covered by attorney-client privilege regarding the Wastewater Treatment Plant, USC Signage, the Rosewood Youth Academy, a Fire Hazard Property and Memorial Park; Discussion of matters relating to proposed location or expansion of services to encourage location or expansion of industries or other businesses and for the Receipt of legal advice relating to a pending, threatened or a potential claim.

EXECUTIVE SESSION DISCUSSION

E. Discussion of negotiations incidental to proposed contractual arrangements
 - Hockey Agreement
 This item was held over, no action was taken.

F. Receipt of legal advice, which relates to matters covered by attorney-client privilege
- Wastewater Treatment Plant - This item was held over, no action was taken.
- USC Signage Mr. Steve Gantt, Mr. Marc Mylott, & Mr. C. Jeffcoat
- Rosewood Youth Academy
- **Fire Hazard Property
- **Memorial Park
 These items were discussed in Executive Session, no action was taken.

G. Discussion of matters relating to proposed location or expansion of services to encourage location or expansion of industries or other businesses Economic Development (CDC)
 - Mr. Steve Gantt & Mr. Fred Delk
 This item was discussed in Executive Session, no action was taken.

H. Discussion of negotiations incidental to proposed contractual arrangements
- Convention Center Hotel  - Mr. Steve Gantt, Assistant City Manager
 This item was held over, no action was taken.

I. **Receipt of legal advice relating to pending, threatened or potential claim
 This item was held over, no action was taken.

· Mr. Osborne left the meeting at 1:35 p.m.

· Ms. Isaac left the meeting at 2:00 p.m.

Mayor Coble adjourned the Work Session at 2:20 p.m.

Respectfully submitted by:
Pamela J. Ferst, CPS
Acting City Clerk