CITY OF COLUMBIA
CITY COUNCIL WORK SESSION MINUTES
January 7, 2004
9:00 AM - City Council Chambers
3rd Floor City Hall - 1737 Main Street
 

The City of Columbia City Council met for a Work Session on Wednesday, January 7, 2004 in the City Hall Council Chambers at 1737 Main Street, Columbia, South Carolina.  Mayor Robert D. Coble called the meeting to order at 9:04 a.m.  Council members present were The Honorable E. W. Cromartie, II, The Honorable Jim D. N. Papadea, The Honorable Anne M. Sinclair, The Honorable Hamilton Osborne, Jr., The Honorable Sam Davis and The Honorable Tameika Isaac Devine.  Also present were Mr. Charles P. Austin, Sr., City Manager and Ms. Erika D. Moore, City Clerk.

REVIEW COUNCIL AGENDA

**There was a consensus of Council to add a discussion regarding the State of the City Address to the Work Session agenda.

PRESENTATIONS

A. **Main Street Encroachments Mr. Tom Ward Director of Construction & Facilities Management

Mr. Tom Ward, Director of Construction & Facilities Management briefed the members of Council on various Main Street basement issues in relation to the Main Street Beautification Project.  He addressed concerns about the constructional integrity of all basements that lie beneath the sidewalk.

Upon motion by Mr. Osborne, seconded by Mr. Cromartie, Council voted unanimously to direct Mr. Charles P. Austin, Sr., City Manager and Mr. Jim Meggs, City Attorney to notify the impacted property owners of the encroachment conflict.  Each property owner should be given the following alternatives to resolve this conflict prior to the bidding process.

1. The basement may remain in place with reinforcement and/or repairs made as required to ensure the structural integrity of the ceiling incorporating depth allowances for the construction of the new sidewalk consisting of brick pavers supported on a concrete slab.  In accordance with the International Building Code 2000, the owner would be responsible for all expenses incurred for this work.
2. Pursuant to the Ordinances, the owner would return the Encroachment to the City and the owner would be responsible for expenses incurred.

B.  Fast Forward Ms. Dee Albritton

Ms. Dee Albritton, presented the quarterly report for Fast Forward.  She announced that Fast Forward was awarded a grant in the amount of $376,000.00 for the development of a new Technology Center at 3223 Devine Street; they received a $2,000.00 grant from the Knight Foundation for free technology training; and that the City of Columbia has been selected as a ScienceQuest training site.

Ms. Mary Ann Jacobs, Time Warner Cable, announced that Time Warner Cable is providing High Speed Road Runner for Fast Forward as a courtesy account.

TRAFFIC ISSUE

C.   Academy Street and West Avenue
 
Upon motion by Mr. Papadea, seconded by Ms. Sinclair, Council voted unanimously to approve the installation of a pedestrian traffic signal at the intersection of Academy Street and West Avenue subject to SCDOT approval.  Palmetto Health will pay for the cost of installation and the City of Columbia will maintain the signal thereafter. Mayor Coble was not present for the vote.
 
D.   Meadowfield Neighborhood

Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted five (5) to two (2) to approve the installation of a speed hump at both entrances of Byron Road subject to SCDOT approval.  Voting aye were Mr. Papadea, Mr. Osborne, Mr. Davis, Ms. Isaac Devine and Mayor Coble.  Voting nay were Mr. Cromartie and Ms. Sinclair.
 
E.   West Buchanan Drive Speed Humps

  Upon motion by Mr. Osborne, seconded by Mr. Papadea, Council voted (5) to two (2) to approve the installation of a speed hump south of MacGregor Drive and a speed hump east of Belmont Drive subject to SCDOT approval.  Voting aye were Mr. Papadea, Mr. Osborne, Mr. Davis, Ms. Isaac Devine and Mayor Coble.  Voting nay were Mr. Cromartie and Ms. Sinclair.

 E1. **State of the City Address
 
Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to schedule a State of the City Address on Thursday, February 12, 2004 at 6:00 p.m. at City Hall in City Council Chambers.

· Mayor Coble adjourned the Work Session to break at 9:53 a.m.

· Mayor Coble reconvened the Work Session at 10:32 a.m.

Upon motion by Mr. Cromartie, seconded by Mr. Davis, Council voted unanimously to go into Executive Session at 10:32 a.m. for the discussion of Items F. and G. as amended.
 
EXECUTIVE SESSION DISCUSSION

F. Discussion of negotiations incident to proposed contractual arrangements
  Items were discussed in Executive Session no action was taken.

G.  Receipt of legal advice, which relates to a matter covered by attorney client privilege
  Items were discussed in Executive Session no action was taken.

· Mayor Coble adjourned the Executive Session at 1:10 p.m. to reconvene the Work Session.

CITY COUNCIL DISCUSSION / ACTION

H.  **Strategic Advisory Group

Upon motion by Mayor Coble, seconded by Mr. Cromartie, Council voted unanimously to authorize the City Manager to increase the current agreement with Strategic Advisory Group by $140,000.00 bringing the revised budget to $365,000.00 for their role in negotiating a multitude of agreements associated with the Convention Center Hotel through March 2004.  Mr. Osborne and Mr. Papadea abstained from discussions due to a conflict of Interest.   Mr. Osborne and Mr. Papadea were not present for the vote.

Mayor Coble adjourned the Work Session at 1:11 p.m.

Respectfully submitted by:
Erika D. Moore
City Clerk